60 - Data Entry

The Community Action Organization of Western New York Inc; Buffalo (NY); On-site; USD 20,000 - 29,000; Full time

Job summary

The Community Action Organization of Western New York Inc is seeking a Data Entry clerk in Buffalo, NY. The role focuses on accurate data input across multiple sources to maintain data integrity and support program operations.

The position requires confidentiality, strong organizational and communication skills, and proficiency with Microsoft Office Suite. Training will be provided; the work supports Head Start programs and community services.

Qualifications

• Associates degree in Information Technology.
• Three years’ experience in data entry.
• High school diploma or GED with five years’ data entry experience.
• Experience in Head Start/Early Head Start preferred.
• Confidentiality required.
• Proficient in Microsoft Office Suite.

Responsibilities

• Input data accurately into systems including family demographics, health information, emergency contacts, educational data, and attendance records.
• Compile reports for administrative and center staff.
• Collaborate with staff to obtain missing information and support community projects.
• Assist parents and volunteers and act as a resource.
• Attend agency meetings, trainings, and accrediting program events.
• Maintain a professional image and complete mandatory trainings.

Skills

Confidentiality

Active listening

Writing

Verbal communication

Organizational skills

Data entry accuracy

Education

Associates degree in Information Technology

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Position Title: 60 - Data Entry
Location: Buffalo, NY 14209

Overview

Salary Range $18.00 - $18.00 Hourly

Description

JOB SUMMARY
This position is responsible for accurately inputting and updating information into computer systems and databases, ensuring data integrity and organization. Works with various data sources, both digital and physical, and may also perform general administrative tasks.

RESPONSIBILITIES AND DUTIES

• Accurate and timely data entry into computer systems that includes but Is not limited to:
  • Family demographics
  • Health information including physicals, dental, screenings, immunizations, and child development process.
  • Emergency contacts and consents
  • Educational information including developmental assessments and child development plans
  • Volunteer information
  • Individual family partnership agreements
  • Attendance information and meals
  • Activity and service delivery tracking
• Compiles reports for administrative and center level staff.
• Works closely with staff to obtain missing or incomplete information
• Works with staff and parents in developing community projects.
• Recognizes and acts as a resource for parents and community volunteers.
• Assist in obtaining information for children with suspected disabilities.
• Attend agency and community meetings, workshops, training, and National Accreditation Commission and National Head Start Association, (NACS) Programs.
• Must present a professional image in conduct, attitude, and attire.
• Satisfactory completion of mandatory trainings.
• Additional duties as assigned.

Qualifications

Education and Experience:

• Associates degree in Information Technology

CAO of WNY, Inc. is an equal opportunity employer.

• Three (3) years’ experience in data entry

OR

• High school diploma or GED equivalent
• Five (5) years’ experience in data entry

• Previous experience in community work or Head Start/Early Head Start preferred.

Skills and Abilities:

• Must always maintain confidentiality.
• Active listening, writing, and verbal communication skills.
• Possess good organizational skills.
• Must prove ability to enter data in an accurate and timely manner by passing an entry‑level computer test at the time of application.
• Proficient in Microsoft Office Suite

Physical Demands:

• Frequently required to sit.
• Must be able to tolerate moderate to loud noise.
• Ability to lift/move up to 25 pounds.

Application Requirements:

• Completion of the following documents:
  • CAO Employment application
  • NYS SCR Clearance Form with acceptable clearance
  • Criminal Record Certification and free of criminal convictions of crimes against children (misdemeanor or felony)
  • Fingerprinting required.
  • Release for Reference Checks

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.