2nd shift - Receiving Administrator

External Ocean State Job Lot; North Kingstown (RI); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

PTO

Health Coverage

401K

FSA

Tuition Reimbursement

Store Discounts

Vacation Property Access

Gym Discounts

Free Lunch Fridays

Job summary

Ocean State Job Lot in North Kingstown, RI is seeking a Receiving Administrator for its Distribution Center. The role handles BOLs, packing slips, and electronic store communications using PKMS and JDA, with daily interaction across Receiving, Buying, Allocation, and Transportation teams.

Work is Monday to Friday, second shift (3:30 PM - 12:00 AM). The position emphasizes inventory control, efficient processing, and accurate documentation in a climate-controlled office environment.

Qualifications

• Associate's or Bachelor's degree preferred.
• 2-3 years of office experience preferred.
• Familiarity with receiving processes and warehouse concepts appreciated.
• Basic RF scanning and software familiarity expected.

Responsibilities

• Accept and verify shipment paperwork from drivers.
• Verify BOL and appointment details for accuracy.
• Update Dropboard and process documents into Imagenow.
• Communicate with Buying, Replenishment, PO Processing, and Transportation.
• Coordinate with Transportation to avoid detention charges and report exceptions.
• Update Unload plan to align with store deliveries and allocations.
• Verify worksheets against BOL, packing slips, and POs.
• Work with Accounts Payable to communicate exceptions and PO payments.
• Expedite disposition for returns and on-hold items.
• Prepare daily containers and live schedules for allocation.

Skills

Team Player

Detail Oriented

Flexible

Analytical thinking

Education

Associate's or Bachelor's degree in related field

Tools

PKMS

JDA

RF barcode scanner

Microsoft Office

Google Workspace

Job description

Ocean State Job Lot (“OSJL” or the “Company”) is a dynamic $850+ million general merchandise retailer with a strong foothold across the Northeast and Mid-Atlantic. With over 160 stores currently and ambitious plans to reach 180 locations, OSJL offers exciting opportunities for growth and contribution. We are an opportunity-driven retailer owning over 50% of our operating locations, totaling 8 million square feet, demonstrating our stability and long-term vision. At OSJL, you will be part of a team committed to delivering exceptional value to our customers while driving positive change and a more responsible future for retail within our communities.

Hours & Schedule: Monday - Friday (Second shift, 3:30 PM - 12:00 AM

Job Description:

The Receiving Administrator role within the Distribution Center (“DC”) of OSJL is responsible for the accurate and timely processing of store bill of ladings (“BOL”), packing slips, and electronic communications to stores for all deliveries utilizing the Warehouse Management System, including, but not limited to, PKMS and JDA software. This role requires interfacing with drivers, and Operations, Transportation and Buying departments in a fast-paced receiving office. This position is located within a fast-paced environment and is crucial to the Company’s inventory management and overall operational efficiency.

Key Responsibilities:

• Accept and verify individual shipment documentation directly from drivers.
• Verify the accuracy of the paperwork and information such as BOL and appointment details.
• Update and maintain the Dropboard with relevant information as required by Dropboard SOP.
• Process scanning documents into Imagenow for each shipment.
• Communicate effectively with the Buying Office, Replenishment, Purchase Order (“PO”) Processing, and Transportation departments on any inbound requirements and exceptions.
• Evaluate allocation disposition for all inbound shipments and proactively communicate to Planning & Allocation and Buying office to obtain allocation disposition as needed.
• Update the Daily Unload plan to support Receiving prioritization that aligns with store delivery and allocation needs.
• Coordinate trailer return information with Transportation to avoid unnecessary detention charges;communicate any exceptions.
• Verify accuracy of receiving worksheets against the BOL, packing slips, and the POs.
• Coordinate with Accounts Payable to ensure any exceptions are communicated to the Buyers and that POs are paid accurately.
• Expedite disposition for Return To Vendor, on hold and FDA products.
• Prepare details for containers and live schedules daily for allocation.
• Interact with outside carriers, dispatchers and vendors and Electronic Data Interchange (“EDI”).
• Review and update PO details for damaged claims; communicate with partners as needed.
• Work independently and research products on the warehouse floor; communicate with the Receiving team on any reconciliation issues.
• Develop basic understanding of the entire receiving process to support any receiving discrepancies.

Qualifications:

• An Associate's or Bachelor’s degree in a related field is preferred.
• 2-3 years of previous office experience is preferred.
• Background with basic receiving process, EDI, and warehouse concepts preferred.
• General knowledge of and ability to use a RF barcode scanner.
• Proficiency in PKMS and JDA software is preferred.
• Proficient in Microsoft Office and Google platform (i.e., Drive, Docs, Sites, Slides, Sheets).
• Works primarily in a climate controlled environment with minimal safety and health hazard potential.
• Works in an office environment remaining stationary at a desk, table, or computer workstation for extended periods of time. Frequently uses near vision for reading and computer tasks.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

OSJL Featured Total Rewards & Perks:

• Competitive Paid Time Off (PTO)
• Comprehensive Health Coverage: Including but not limited to Medical, Dental, Vision, and much more.
• 401K Program
• Flexible Spending Account (FSA)
• Tuition Reimbursement
• Associate Store 30% Discounts
• Enjoy complimentary access to OSJL-owned vacation properties, along with discounted gym memberships and 20% off at OSJL affiliated restaurants.
• Free lunch Fridays

This job description does not list all the duties of the job. You may be asked by supervisors or managers to perform other job duties and tasks, some of which may be essential to the position. Management has the right to revise this job description at any time. The job description is not a contract, either express or implied. You are an at-will employee, meaning either you or the Company may terminate your employment at any time, with or without notice.

#INDIST

The salary range for this position is between $19.00 to $21.00/hour.

Salary varies depending on experience.

Qualifications

Behaviors

Preferred

Team Player : Works well as a member of a group

Detail Oriented : Capable of carrying out a given task with all details necessary to get the task done well

Motivations

Preferred

Flexibility : Inspired to perform well when granted the ability to set your own schedule and goals

Growth Opportunities : Inspired to perform well by the chance to take on more responsibility

Work-Life Balance : Inspired to perform well by having ample time to pursue work and interests outside of work

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.