1st shift Transportation Outbound Operations Admin

Ocean State Job Lot; North Kingstown (RI); On-site; USD 25,000 - 26,000; Full time

Benefits offered by this job

Competitive PTO

Health Coverage

401K Program

FSA

Job summary

Ocean State Job Lot in North Kingstown, RI, seeks a Transportation Operations Admin to support outbound dispatch, driver coordination, and essential admin logs. You will maintain clear communication with drivers, the DC team, and third‑party carriers to ensure timely shipment processing.

Responsibilities include updating daily reports, validating preload and BOL documentation, and coordinating schedule changes in dispatch and MATM/D Runs systems.

Qualifications

• 1+ years experience in transportation, logistics, routing, or scheduling preferred.
• Bilingual English/Spanish preferred.
• Proficient in Microsoft Office and Google platform (Sites, Slides, Drive, Docs, Sheets).

Responsibilities

• Maintain communication with drivers and carriers to ensure timely shipment processing.
• Update daily operational reports and logs (Pallet Backlog, Shipment Cancellation).
• Coordinate inbound/outbound freight, scheduling, and vendor readiness.
• Support dispatcher activities and prepare driver paperwork like BOLs and trip sheets.

Skills

Bilingual (English/Spanish)

Microsoft Office

Google Workspace

Education

High school diploma

Associate's degree preferred

Tools

Driver Debrief Checklist

MATM/D Runs systems

Job description

Ocean State Job Lot (“OSJL” or the “Company”) is a dynamic $850+ million general merchandise retailer with a strong foothold across the Northeast and Mid-Atlantic. With over 170 stores currently and ambitious plans to reach 180 locations, OSJL offers exciting opportunities for growth and contribution. We are an opportunity-driven retailer owning over 50% of our operating locations, totaling 8 million square feet, demonstrating our stability and long-term vision. At OSJL, you will be part of a team committed to delivering exceptional value to our customers while driving positive change and a more responsible future for retail within our communities.

Job Description

The Transportation Operations Admin role at Ocean State Job Lot (“OSJL” and “Company”) is primarily responsible for supporting outbound dispatch and drivers, maintaining essential administrative logs, and ensuring the accurate and timely flow of outbound transportation documents. This role maintains critical communication with drivers, inbound team, receiving team, dispatchers, team leads, operations manager, and third-party carriers.

Key Responsibilities

Driver Support & Dispatch

• Maintain regular and effective communication with the driver fleet, Distribution Center (“DC”) Operations, Inbound Logistics, and external carriers/vendors, ensuring timely and accurate information flow regarding shipment status and schedules.
• Assist drivers at the window with efficient driver paperwork check-in using the Driver Debrief Checklist.
• Generate driver trip sheets for drivers and ensure organization and digital archiving of trip sheets and Bills of Lading (“BOL”).
• Coordinate third-party carrier assignments, providing required documentation (i.e., BOLs) and communicating next-day assignments.
• Distribute the next-day dispatch schedule to the internal driver fleet and all necessary retail store recipients.
• Utilize extensive telephone contact with vendors, off-site carriers, and drivers to resolve issues and ensure accurate and timely processing of freight.

Daily Administrative Updates

• Update critical operational reports, including the daily Pallet Backlog Report and the Shipment Cancellation Log.
• Update and validate the information on the preload list daily, including adding the preloaded trailers provided by the Shipping team and confirming delivery of preload trailers.
• Monitor, verify, and execute system updates for all daily schedule and trip changes within the designated dispatch and Transportation Management Systems (e.g., Data Base Runs (“DB Runs” and Manhattan Transportation Management System (“MATM”)).
• Maintain core transportation databases, focusing specifically on accurate fleet trip history and driver records.

Planning & Execution

• Check for communication on trip changes for the daily plan and update the dispatch systems (i.e., DB Runs and MATM.)
• Communicate with the inbound team for proper flow of information on the execution of picking up inbound freight and the pick-up and returns of containers based on Last Free Day deadlines.
• Maintain regular and effective communication with DC Operations, retail stores, and Transportation leadership
• Schedule and track/trace inbound, delivery, and import container freight.
• Accurately and efficiently coordinate inbound freight, including tendering, tracking, and managing vendor ready-to-ship work and appointments.

Logistics Planning & Coordination

• Manage inbound freight scheduling and coordination, including tendering, tracking, and managing vendor ready-to-ship documentation and delivery appointments.
• Execute detailed track/trace procedures for all inbound, delivery, and import container freight movements, providing status updates to key stakeholders.
• Coordinate container logistics with the Inbound team, managing the pick-up, drop-off, and return of containers/equipment to mitigate costly demurrage and detention charges by strictly adhering to Last Free Day deadlines.

Qualifications

• A high school diploma or equivalent is required; an Associate's degree in a related field is preferred.
• 1 or more years of experience in transportation, logistics, routing, or scheduling is preferred.
• Bilingual (English/Spanish) is preferred.
• Proficient in Microsoft Office and Google platform (i.e., Sites, Slides, Drive, Docs, Sheets).
• Works primarily in a climate controlled environment with minimal safety and health hazard
  potential.
• Works in an office environment remaining stationary at a desk, table, or computer workstation for extended periods of time. Frequently uses near vision for reading and computer tasks.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

OSJL Featured Total Rewards & Perks

• Competitive Paid Time Off (PTO)
• Comprehensive Health Coverage: Including but not limited to Medical, Dental, Vision, and much more.
• 401K Program
• Flexible Spending Account (FSA)
• Tuition Reimbursement
• Associate Store 30% Discounts
• Enjoy complimentary access to OSJL-owned vacation properties, along with discounted gym memberships and 20% off at OSJL affiliated restaurants.
• Free lunch Fridays

This job description does not list all the duties of the job. You may be asked by supervisors or managers to perform other job duties and tasks, some of which may be essential to the position. Leadership has the right to revise this job description at any time. The job description is not a contract, either express or implied. You are an at-will employee, meaning either you or the Company may terminate your employment at any time, with or without notice.

The salary range for this position is between $18.00 to $19.00/hour.

Salary varies depending on experience.

Behaviors

Team Player : Works well as a member of a group

Dedicated : Devoted to a task or purpose with loyalty or integrity

Motivations

Work-Life Balance : Inspired to perform well by having ample time to pursue work and interests outside of work

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.