26-27 NY Office Coordinator (Queens)

Achievement First; New York (NY); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

403(b) retirement with match

Paid Family Leave

Job summary

Achievement First is seeking an Office Coordinator to serve as the face of the campus and manage the main office with a welcoming, organized approach. You will collaborate with the Student Services Manager and report to the Director of School Operations, ensuring smooth daily operations across the site.

The role includes front-d desk duties, data reporting via SIS, document archiving, supplies, and supporting events and start-up activities.

Qualifications

• Bachelor’s degree or related administrative experience preferred.
• Bilingual (Spanish/English) preferred.
• Strong written and verbal communication skills.

Responsibilities

• Welcome visitors and minimize interruptions for the admin team.
• Answer phones and relay messages promptly.
• Receive and distribute mail and shipments.
• Maintain a clean and organized office; keep forms stocked.
• Use SIS to reconcile attendance and update student records.
• Produce attendance, honor roll, and other admin reports.
• Prepare letters, memos, and notices; archive docs on the shared server.
• Manage office supplies and maintain equipment (toner, paper, etc.).
• Assist with startup readiness, events, and general operations.

Skills

Communication

MS Office

Google Suite

Project management

Detail-oriented

Customer service

Autonomy

Work ethic

Adaptability

Education

Bachelor’s degree

Bilingual Spanish/English

Tools

Microsoft Word

Excel

PowerPoint

Publisher

Google Suite

Job description

Hourly rate: ~$20-25

Schedule: ~ 7:30-3:30pm (Full time, 40 hours/week)

About Achievement First

Change requires change agents. Across our growing network of high-performing public charter schools, our students in historically underserved communities enter our doors looking for a great education. We are looking for you. We are a network of innovators, of dedicated educators committed to pursuing excellence for ourselves and our students, of content nerds with a deep knowledge and love of subject matter, and of advocates with an unwavering commitment to inspiring all students to reach the high expectations that help them succeed.

School Year: 26-27

Start Date: Immediate

School: Multiple Schools Sites

Hourly rate: ~$20-25

Schedule: ~ 7:30-3:30pm (Full time, 40 hours/week)

About Achievement First

Change requires change agents. Across our growing network of high-performing public charter schools, our students in historically underserved communities enter our doors looking for a great education. We are looking for you. We are a network of innovators, of dedicated educators committed to pursuing excellence for ourselves and our students, of content nerds with a deep knowledge and love of subject matter, and of advocates with an unwavering commitment to inspiring all students to reach the high expectations that help them succeed.

We believe in the fierce urgency of now. In our classrooms, our students benefit from high-quality, rigorous and engaging instruction infused with a contagious enthusiasm for content and learning. Our students know they can and will achieve, and every day we work to provide them with opportunities for deep intellectual engagement across all subjects and content areas. Our students will graduate from top colleges and universities and then will have access to all of the life and leadership opportunities that flow from a great education. Our students will change the world.

About The Role

The Office Coordinator is the face of the Achievement First campus and a key member of the school’s operations team. The primary responsibility of the Office Coordinator is to operate a welcoming and efficient main office. The Office Coordinator will work closely with the Student Services Manager and will report to the Director of School Operations. The ideal candidate is a highly personable, systematic, and extremely organized worker-bee who deeply believes in the Achievement First school model and is committed to helping build a network of high-performing schools.

Responsibilities of the Office Coordinator will include but are not limited to:

Front-Office Management

• Welcome visitors; serve as gatekeeper to address questions and minimize interruptions of the school admin team
• Answer phones, redirect inquiries as may be appropriate and relay messages to staff in a timely manner
• Receive and distribute mail and shipments
• Maintain a clean and organized office environment; maintain complete sets of commonly used forms for staff and families

Student Information, Data, & Reporting

• Use Achievement First’s Student Information System (SIS) to reconcile student attendance daily
• Use the SIS to maintain and update all student contact/demographic information, as directed by the Student Services Manager
• Manage student issues, such as processing late arrivals and following-up with the families of absent students
• Assist student services manager and director of school operations with the administration and processing of regular student tests
• Produce accurate and timely student attendance, disciplinary, honor roll, and other reports for the school admin team
• Assist student services manager with compilation of data for various reports

School Communications & Documents Archive

• Produce letters, memos, and other notices
• Ensure that past memos, notices, and other school-specific documents are posted to the Shared Server

Supplies and Equipment Maintenance

• Fulfill staff supply requests
• Maintain office equipment (aka ensure copiers are operational and fully stocked with toner, paper, etc.)
• Conduct weekly supply inventory/equipment check and restocks as necessary: Handles packages and supports with stocking paper

General Support

• Assist the Director of School Operations in preparing the campus annually for start up/new school year launch
• Support the operations staff
• Assist the Director of School Operations with personnel and financial record keeping
• Assist the Student Services Manager with coordination of school events, test administration and processing, production and distribution of school memos, etc.
• Assist with filing of documents and records

Skills And Characteristics

• Belief in the Achievement First mission and educational model
• Excellent written and verbal communication skills
• Solid technical skills and experience with Microsoft Word, Excel, PowerPoint, Publisher and Google Suite
• Project management skills
• Strong communication and customer service skills
• Ability to adapt quickly and move urgently
• Detail-oriented and highly organized
• Highly motivated and capable of seeing projects through from beginning to end
• Ability to work autonomously as well as take direction as needed
• A cheerful and welcoming demeanor, customer service
• Maturity, humility, strong work ethic, sense of humor, and a “whatever it takes” disposition

Educational Background And Work Experience

• Bachelor’s degree from an accredited 4-year institution or experience in office management/administrative experience highly preferred
• Bilingual (Spanish/English)-preferred

Compensation & Benefits

• Employees at Achievement First are provided with a competitive salary. Our salaries are set through a lens of equity, and based on an individual’s skills, education, and years of experience relevant to the role. Office Coordinators’ hourly rates range from $20.00-$25.00, based on experience.
• As a regular full time employee of Achievement First, you will be eligible for benefits that include medical, dental, vision, and life insurance as well as a 403(b) retirement benefit package with match and paid Family Leave.