26-27 NFWS Student Worker, Human Resources

Saint Leo University Company; United States; On-site; USD 21,000 - 28,000; Part time

Benefits offered by this job

Free Tuition - Employee Benefits

Generous Paid Leave

Comprehensive Health Plan

Retirement Plan

Job summary

Saint Leo University is seeking a NFWS Student Assistant for the Human Resources office. The role serves as the front-facing contact, greeting visitors and handling calls while supporting onboarding and HR administrative duties. Confidentiality and discretion are essential as the position handles sensitive information.

The student will assist with I-9 documentation, data entry in the HRIS, and scheduling. This part-time role offers exposure to HR processes while enrolled full-time or part-time

Qualifications

• Currently enrolled in a Saint Leo University NFWS program (undergraduate or graduate).
• Interest in human resources or business administration.
• Strong interpersonal and customer-service skills.
• Professional phone etiquette.
• High degree of discretion and ability to maintain confidentiality with sensitive information.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Able to commit to a consistent weekly schedule of up to 20 hours.

Responsibilities

• Front Desk & Reception: greet visitors, answer calls, route inquiries, and maintain a welcoming front office.
• New Hire & Onboarding: assist onboarding, collect Form I-9 information, review documents, and complete routine onboarding paperwork.
• Administrative & Data Support: perform data entry, maintain files, schedule meetings, and assist with HR tasks.
• Special Projects: assist with HR events, data collection for reporting, and process-improvement tasks.
• Other duties as assigned by HR or supervisor.

Skills

Customer service

Discretion / confidentiality

Communication

Phone etiquette

Attention to detail

Scheduling and coordination

Education

Saint Leo University NFWS program enrollment

Tools

Microsoft Office

Job description

Job Description Summary

The Human Resources NFWS Student Assistant serves as the front-facing point of contact for the Human Resources office while gaining hands-on HR experience alongside their coursework. This role greets visitors, manages incoming phone calls, supports new-hire onboarding — including collecting and reviewing Form I-9 documentation — and provides general administrative support to the HR team. The role requires strong customer-service skills and a high degree of discretion, since it regularly handles confidential employee information.

Job Description Key Responsibilities

• Front Desk & Reception

  • Serve as the first point of contact for the HR office — greet visitors, employees, and job candidates in a professional, welcoming manner
  • Answer, screen, and route incoming phone calls to the appropriate HR staff member
  • Respond to routine questions from employees and applicants about HR processes, directing more complex or sensitive inquiries to the appropriate HR staff member
  • Maintain the front office area and manage visitor sign-in procedures as applicable

• New Hire & Onboarding

  • Support new hires arriving for onboarding and new-hire paperwork appointments
  • Collect Form I-9 information from new employees and, once trained, examine original identity and work-authorization documents in person to complete Section 2 as an authorized representative, under HR supervision
  • Assist new hires in completing standard onboarding paperwork (benefits forms, direct deposit, policy acknowledgments)
  • Scan, file, and route completed employment documents accurately and in accordance with confidentiality requirements

• Administrative & Data Support

  • Perform data entry and recordkeeping in the HRIS
  • Maintain and organize physical and digital personnel files
  • Assist with scheduling meetings, interviews, and HR events
  • Prepare correspondence, forms, and documents as requested
  • Support mailings, copying, and other routine office tasks

• Special Projects

  • Assist with HR events such as open enrollment, benefits fairs, new-employee orientation, and training sessions
  • Support data collection and compilation for HR reporting
  • Assist with process-improvement or documentation projects as assigned
• Other duties as assigned

Qualifications

• Currently enrolled in a Saint Leo University program (undergraduate or graduate), in good academic standing, with a Non-Federal Work Study (NFWS) award; enrollment in a Human Resources or Business program preferred
• Interest in human resources, business administration, or a related field of study
• Strong interpersonal and customer-service skills; comfortable serving as the first point of contact for the office
• Professional phone etiquette
• High degree of discretion and demonstrated ability to maintain confidentiality with sensitive employee information
• Strong attention to detail and organizational skills
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Ability to commit to a consistent weekly schedule of up to 20 hours during business hours

Preferred Qualifications

• Prior office, customer service, or administrative experience
• Coursework or demonstrated interest in HR management or organizational leadership
• Familiarity with HRIS or applicant tracking systems
• Training & Compliance: Will complete Form I-9/E-Verify training before independently handling I-9 documentation
• Will complete confidentiality and sensitive-data handling training given regular exposure to employee personally identifiable information
• May be designated a Campus Security Authority depending on final assigned duties; if so, will complete CSA training per University policy

ENVIRONMENT:

The work environment characteristics described here are a representation of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term “qualified individual with a disability” means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of this position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office and University, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.

NOTICE:

This job description intends to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Saint Leo University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student, and graduate success.

Why Work at Saint Leo?

What it’s Like to Work Here:

Ask our employees and the one word they’d use to describe working at Saint Leo University is “Community.” Our team members all share the Saint Leo core values, positive attitudes, and problem-solving abilities, enabling them to provide excellent student centered service. Our mission is educating and preparing students for life and leadership in a challenging world.

Thank you for your interest in joining the Saint Leo PRIDE! We are committed to providing our employees with the support they need.

Available benefits based on employment status (Full Time vs Part Time).

• FREE Tuition - Employee, Spouse, and Dependents*
• Tuition Exchange Opportunity - Dependent of Employees*
• Generous Paid Leave - Sick, Vacation, and Holidays
• Comprehensive Group Health Plan (Medical, Dental, and Vision)
• Group Medical Plan includes Teledoc, Surgery Plus, Wellness Incentive Program and more!
• 100% Employer-Funded Health Reimbursement Account
• 100% Employer-Paid Short Term Disability Insurance
• 100% Employer-Funded Employee Assistance Program (healthcare and dependent options)
• Employer-provided life insurance
• Discounted On-Campus Dining Meal Plans
• Nationwide Pet Insurance
• Flexible Spending Accounts
• 403b Retirement Plan
• Wellness Center
• *Eligibility based on meeting required service period

2025 ICUBA Benefits Guide_St Leo Top Workplace Each year from 2012 to 2016, Saint Leo University was named one of Tampa Bay’s Top Workplaces by the Tampa Bay Times. The Top Workplaces in Tampa Bay program was created by the Tampa Bay Times and WorkplaceDynamics. The companies in this survey were ranked based on leadership, compensation and training, workplace flexibility, and diversity.

One of the Top-Ranked Universities in Florida. One of the top-ranked universities in Florida, Saint Leo is a Catholic, liberal arts school serving learners of all faiths.

We are traditional, but we are cutting edge. Established in 1889 by the Order of Saint Benedict of Florida, the university seeks balanced growth in mind, body and spirit for all members of our community.

Saint Leo has grown from a peaceful campus in the rolling hills of Central Florida to an institution of international consequence—ranked one of the best regional universities in the South by U.S. News & World Report. Our Tampa-area campus remains committed as ever to student-centered liberal arts education, and is strengthened by the global reach of our regionally accredited online programs and Education Centers in seven states across the U.S., including on many military bases.

We are Catholic, but we are for everyone. Our determination to make higher education more accessible to all has made Saint Leo a world leader in redefining the 21st century university. Saint Leo now serves more than 16,000 students from 49 states and 86 countries—ranking us among the five largest Catholic higher education institutions in the United States. Saint Leo is also one of the nation's 10 leading providers of higher education to the U.S. military. While we are proudly Catholic, we teach students not because they are Catholic, but because we are Catholic. And our faith compels us to imagine and contribute to a more socially just society.

Non-Discrimination EEO Statement

Saint Leo University does not discriminate on the basis of age, color, disability, ethic origin, genetic information, sex, gender, national origin, race, religion, or veteran status, or any other category protected by federal, state, or local law in its educational programs, admissions policies, financial aid, employment, or other school administered programs. The policy is enforced by Saint Leo University and by applicable laws such as Title IX of the Education Amendments of 1972, Title VII and Title IX of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Americans with Disabilities Act, Age Discrimination Act of 1975, and Florida Civil Rights Act of 1992.

Title IX Office

Office Location: Benedictine Hall 3rd Floor Email Address: [e-mail] Telephone Number: [phone] Mailing Address: Saint Leo University ATTN: Title IX Office 33701 C.R. 52, Saint Leo, FL 33574 The Director of Accessibility Services and the Section 504 Coordinator, Michael Bailey, may be contacted at [e-mail]. Note: Questions regarding job application status can be sent to [e-mail]. The above contacts are listed specifically for Title IX and/or Accessibility concerns only. The University has developed the 'Title IX Sexual Harassment Grievance Policy' to address any Title IX related allegations of sexual harassment. The policy can be found on the University website. A written/hard-copy version of the policy is available upon request from the Title IX Coordinator. Links Campus Security & Safety Employment Site