[26-27] Charlotte, NC Operations Associate: Part Time Position

Page Mechanical Group, Inc.; Charlotte (NC); On-site; USD 28,000 - 33,000; Part time

Job summary

Movement Charter Schools is seeking a part-time Operations Associate in Charlotte, NC to keep school operations running smoothly so teachers can focus on scholars. You will handle administrative tasks, enrollment records, communications, scheduling, and supply management while supporting school administrators.

Ideal candidates bring at least two years of full-time experience, a high school diploma with a 3.0 GPA, and proficiency in Word/Excel/PowerPoint, Publisher, and Google Suite.

Qualifications

• High school diploma with a minimum 3.0 GPA required.
• At least two years of full-time work experience.

Responsibilities

• Administrative Support: Answering and directing phone calls; managing school emails and correspondence; greeting visitors and families; scheduling appointments; handling mail and packages.
• Scholar Enrollment & Records: Assist with enrollment; maintain attendance and grades; prepare reports.
• Clerical Duties: Filing and organizing documents; data entry; prepare reports and newsletters; typing and proofreading.
• Communication: Communicate with families, scholars, and staff about policies, schedules, and events; distribute newsletters and notices; liaison between staff and parents.
• Scheduling & Coordination: Coordinate school events and meetings; manage calendars; prepare materials.
• Scholar Attendance: Record and track attendance; notify families of absences; maintain reports.
• Supply Management: Order and stock office supplies; manage inventory.
• Financial Assistance: Handle payments and financial records; process reports.
• Supporting School Administrators: Provide general admin support to principals and staff; ensure smooth workflow.
• Other Duties as Assigned: Backup support and miscellaneous tasks as directed by leadership.

Skills

Communication

Organization

Detail-oriented

Microsoft Word

Excel

PowerPoint

Publisher

Google Suite

Bilingual English/Spanish

Education

High school diploma w/ 3.0 GPA

Bachelor's degree preferred

Tools

MS Word

Excel

PowerPoint

Publisher

Google Suite

Job description

OUR MISSION

Movement School is a growing network of free, public charter schools. We exist to love and value scholars and communities by leading a movement of excellence in education. In partnership with our families, we equip our scholars with the tools to close generational gaps through self-efficacy, access to world-class instruction, and financial education.

ABOUT THIS ROLE

Operations Excellence Powers Instructional Excellence.

At Movement Charter Schools, running exceptional schools where scholars are loved and valued requires more than just great instruction — it also requires excellence in school-based operations. Movement School operations leaders work passionately and tirelessly to ensure teachers can maximize their time and focus on scholar achievement.

Our operations teams develop, execute, and refine systems that both meet and anticipate the needs of their school community. As service-leaders deeply committed to a high bar of excellence, we take on and solve problems, respond to urgent needs, and optimize standard practices as our network rapidly grows.

The Operations Associate is an integral part of the school's operations team and will report to the Business Operations Director. This is a temporary, part-time position created to provide short-term operational support. It is not intended to be a long-term or permanent role.

WHAT YOU'LL DO

You will keep our school running smoothly so that teachers can focus on what matters most — scholars.

Administrative Support

• Answering and directing phone calls
• Managing school emails and correspondence
• Greeting visitors, scholars, and families
• Scheduling appointments and meetings for school staff and administrators
• Handling and distributing mail and packages

Scholar Enrollment & Records

• Assisting with scholar registration and enrollment processes
• Maintaining and updating scholar records including attendance, personal information, and grades
• Preparing and managing reports related to scholar attendance, grades, and other school records

Clerical Duties

• Filing and organizing documents
• Data entry and maintaining databases
• Assisting in preparing reports, newsletters, and other documentation
• Typing, editing, and proofreading school documents

Communication

• Communicating with families, scholars, and staff about school policies, schedules, and events
• Assisting with the preparation and distribution of newsletters, memos, and notices
• Serving as a liaison between school staff and parents or guardians

Scheduling & Coordination

• Assisting in coordinating school events, meetings, and conferences
• Helping with the management of school calendars
• Organizing and preparing materials for meetings or events

Scholar Attendance

• Recording and tracking scholar attendance
• Notifying families of scholar absences or late arrivals
• Maintaining accurate attendance records and reports for administrators

Supply Management

• Ordering and maintaining office supplies
• Ensuring that the office is stocked with necessary forms, stationery, and other materials
• Managing inventory and assisting in the procurement of supplies for teachers and staff

Financial Assistance

• Assisting with handling school fees, payment records, and other financial documents
• Collecting payments for activities or materials, such as field trips or school events
• Assisting in processing and organizing financial reports for the school

Supporting School Administrators

• Providing general administrative support to the Principal, Assistant Principal, and other staff
• Helping to maintain a smooth daily workflow for the administrative team
• Assisting with staff communication and organization

Other Duties as Assigned

• Performing other office tasks as directed by school leadership
• Providing backup support to other office staff when necessary

WHO WE'RE LOOKING FOR

We need a service-oriented, highly organized, and mission-aligned team member who thrives in a fast-paced school environment.

You will thrive in this role if you are:

• A believer in the Movement mission and educational model
• An excellent written and verbal communicator
• Technically proficient — comfortable with Microsoft Word, Excel, PowerPoint, Publisher, and Google Suite
• Detail-oriented and highly organized
• Highly motivated and capable of seeing projects through from beginning to end
• Able to work autonomously and take direction and feedback as needed
• Warm, welcoming, and customer service-oriented in every interaction
• Mature, humble, and hardworking — with a strong work ethic and a "whatever it takes" disposition
• Eager to learn and growth-minded
• Emotionally intelligent with strong moral character
• Personally organized and proactive in managing your work
• Open to feedback and committed to continuous improvement

REQUIRED QUALIFICATIONS

• High school diploma with a minimum 3.0 GPA required
• At least two years of full-time work experience

Preferred Qualifications:

• Bachelor's degree from an accredited four-year institution or equivalent experience in office management or administration
• Experience in a school or educational setting preferred — transferable skills from other industries welcome
• Bilingual in English and Spanish strongly preferred

COMPENSATION & SCHEDULE

• Pay Rate: $20.00 per hour
• Employment Type: Part-Time, Temporary
• Hours: Not to exceed 30 hours per week
• Duration: This is a temporary support position and is not intended to be a long-term or permanent placement
• Benefits: Not applicable for this temporary part-time role
• Schedule: Flexible within school operating hours; Monday through Friday

OUR COMMITMENT

Movement Schools is an equal opportunity employer committed to building a diverse, inclusive, and welcoming community. We encourage candidates of all backgrounds to apply. Employment is contingent upon the successful completion of required background checks.