22728 - Administrative Supv

Virginia Department of Transportation; United States; On-site; USD 65,000 - 90,000; Full time

Job summary

Virginia Department of Transportation in the United States seeks an operational administrator to supervise daily office operations and staff, ensuring compliance with VDOT policies, procedures and guidelines.

You will lead employee development, manage finances, and provide admin support to ensure efficient unit performance and excellent customer service.

Qualifications

• Experience supervising staff and coordinating work groups.
• Ability to interpret and apply policies and procedures.
• Strong decision-making and prioritization skills.
• Experience applying purchasing guidelines and managing inventory.
• Knowledge of supervisory performance management and discipline principles.
• Excellent customer service and computer skills.

Responsibilities

• Provide operational leadership to assigned office and supervise daily operations.
• Develop employees through scheduled training and recognition programs.
• Maintain accurate financial records and ensure proper fiscal management.

Skills

Communication

Leadership

Policy compliance

Budgeting

Supervision

MS Office

Education

Bachelor's degree in Business or related field

Tools

Financial software

Inventory systems

Job description

To provide operational administration to assigned office and supervise daily operation and staff to ensure compliance with VDOT policies, procedures, and guidelines.

How you will contribute:

• - Employee Development: Attend scheduled training to preserve and enhance skill level. Ensure employees under supervision attend mandatory training and have opportunity for skill development. Participate in employee recognition program throughout the year. Recognize unique and special employee contributions and accomplishments.
• - Financial Management: Maintain accurate and organized financial records. Plan, coordinate and manage daily operations ensuring proper fiscal management or inventory processes. Process financial transactions and ensure accurate financial management according to VDOT policies.
• - Office Management and Administrative Support: Provide leadership and support to a work group, unit or facility. Ensure unit operates in accordance with state and VDOT policies and regulations. Provide guidance to staff to ensure unit is operating efficiently. Train staff and coordinate and assign work schedules. Provide training and guidance to staff on procedural changes. Respond to customer feedback and take corrective action as needed.

What will make you successful:

• - Ability to communicate effectively orally and in writing with internal and external customers.
• - Ability to coordinate employee work schedules.
• - Ability to follow oral and written instructions.
• - Ability to interpret and apply policies and procedures.
• - Ability to lead, make independent but informed decisions and prioritize work.
• - Ability to perform multiple tasks and prioritize duties to enhance Section operations.
• - Ability to supervise, direct, train and evaluate employees.
• - Knowledge of purchasing guidelines and inventory management.
• - Knowledge of supervisory principles and practices to include performance management and discipline.
• - Skill in providing and promoting good customer service to internal and external customers.
• - Skill in the use of computers and software applications.
• - Working knowledge of business English and math.

Minimum Qualifications:

• - Ability to communicate effectively orally and in writing with internal and external customers.
• - Ability to interpret and apply policies and procedures.
• - Ability to lead, make independent but informed decisions and prioritize work.
• - Experience applying purchasing guidelines and inventory management.
• - Experience reflecting knowledge of supervisory principles and practices to include performance management and discipline.
• - Skill in providing and promoting good customer service to internal and external customers.
• - Skill in the use of computers and software applications.
• - Working knowledge of business English and math.

Additional Considerations:

• - A combination of training, experience or education in Business or related field desired.

Competency Model (https://etgi.fa.us8.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_4005/pages/8012)

Physical Requirements

Physical Requirements (https://covgov.sharepoint.com/SITES/VDOT-HR-ER/Physical%20Requirements/OfficeWorker-Inside.doc)

VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.

VDOT Code of Ethics (https://www.virginiadot.org/about/missionandvalues.asp)

Standards of Conduct (https://www.dhrm.virginia.gov/docs/default-source/hrpolicy/pol1-60--standards-of-conduct-eff-1-1-2025.pdf?sfvrsn=7c0d724e_0)

Physical Requirements

Physical Requirements (https://covgov.sharepoint.com/SITES/VDOT-HR-ER/Physical%20Requirements/OfficeWorker-Inside.doc)