22527 - MOM Maintenance

Virginia Department of Transportation; Courtland (VA); On-site; USD 95,000 - 130,000; Full time

Job summary

Virginia Department of Transportation in Virginia's Courtland area seeks an experienced Maintenance Program Manager to coordinate and direct resources for the maintenance program, develop long-range plans, and manage budgets. The role supports emergency operations, environmental compliance, and the preservation of Virginia's infrastructure.

The successful candidate will lead field maintenance leadership, oversee equipment resources, and ensure safety standards while aligning with state and

Qualifications

• Ability to communicate effectively orally and in writing with the general public, property owners, contractors, and VDOT staff.
• Ability to plan and coordinate resources, manage multiple projects and schedules; assess training needs and provide workforce development opportunities.
• Ability to supervise and manage diverse staff by analyzing needs, identifying solutions, and implementing recommendations to support organizational values and goals.
• Ability to understand, apply, and advocate for safety standards and procedures for implementation into the workforce.
• Considerable knowledge of federal and state highway, transportation rules, regulations, and policies.
• Considerable knowledge of inventory management.
• Considerable knowledge of roadway construction and maintenance operations, equipment, materials, and techniques.
• Skill in the use of computers and software applications.
• Valid driver’s license.

Responsibilities

• Budget Development and Management: Ensure financial resources are planned and expended to fulfill needs within budgetary limits, policies, procedures, and deadlines.
• Communications: Respond to inquiries from internal and external customers, communicate with officials, citizens and media, and promote open communications.
• Emergency Operations: Ensure staff are trained for emergency response, coordinate resource and equipment readiness, and conduct after-action reviews.
• Environmental: Ensure timely submittal of documents and compliance with environmental permits and plans.
• Equipment: Manage equipment resources, preventive maintenance, and asset replacement coordination.
• Fiscal, Inventory, and Procurement: Oversee purchasing, inventory and accounts receivable, and ensure IMS goals are met.
• Maintenance Operations Program Delivery: Manage maintenance staff, schedules, budgets, and compliance.
• Pavement Management: Oversee resurfacing schedules, ride reviews, and timely submittals.
• Workforce Safety: Lead safety programs, investigate incidents, and promote safety culture.

Skills

Budgeting

Communications

Emergency operations

Environmental compliance

Equipment management

Fiscal management

Maintenance operations

Pavement management

Workforce safety

Staff supervision

Education

Engineering or Public Administration background

Job description

Job Description

Assist VDOT leadership in the coordination, integration and management of resources allocated to the maintenance program. Plan and direct maintenance operations. Develop and manage workforce development, maintenance schedules, long-range strategic plans, organizational initiatives and budgets. Coordinate and direct emergency operations to include inclement weather and disaster response. Assume a key role in maintaining and preserving Virginia's investment in infrastructure that provide safe, easy movement of people and goods, and enhance the economy of the Commonwealth.

How You Will Contribute

• Budget Development and Management: Ensure financial resources are planned and expended to fulfill needs within budgetary limits, policies, procedures, and deadlines. Monitor expenditures and status allocations and make adjustments to stay within goals. Work collaboratively to accomplish objectives.
• Communications: Respond to inquiries from internal and external customers by researching and reviewing requested information and providing responses. Communicate with elected officials, citizens, and media on maintenance programs and issues. Investigate, resolve, or diffuse conflict situation. Interact with VDOT Staff to achieve goals. Support leadership by being situationally aware of critical issues. Actively promote open communications and workforce development.
• Emergency Operations: Ensure all employees are properly trained to enact emergency response duties. Ensure required Personal Protective Equipment and any other equipment is available for staff during emergencies. Oversee training, coordination, and implementation of emergency action plans. Conduct all emergency operations in compliance with FEMA and FHWA regulations. Secure hired equipment, emergency resources, and establish snow removal, and emergency response plans. During emergency operations, handle logistical issues so Field Maintenance Leadership are able to handle the emergency response. Conduct periodic visits during storms to each work unit to ensure they have adequate resources. Coordinate necessary training courses required for emergency response. Ensure After Action Reports or Lesson Learned briefs are conducted afterwards to assist in future emergencies.
• Environmental: Ensure timely submittal of documents to Environmental and Hydraulic sections, as prescribed, for maintenance operations requiring permits and/or having environmental impacts. Monitor compliance with all Environmental commitment and/or permits and the Project-Specific Stormwater Pollution Prevention Plan. Coordinate with Environmental section to ensure compliance with any environmental requirement and ensure Field Maintenance Leadership has uploaded required information into the Comprehensive Environmental Data and Reporting System.
• Equipment: Effectively manage equipment resources and business activities. Monitor equipment preventive maintenance program. Ensure work units have needed equipment, or use alternative means to secure assets needed to complete work. Work with Field Maintenance Leadership to coordinate submittal requests of replacement equipment and partner with respective equipment shop supervisor to prioritize needs.
• Fiscal, Inventory, and Procurement: Effectively manage resources to support the District's Dashboard targets. Promote sound, ethical business transactions to ensure compliance with policies and procedures. Oversee purchasing, inventory, and accounts receivables. Monitor established IMS goals and manage inventory based on IMS policies and procedures. Respond to local audit findings and ensure proper resolution to irregularities.
• Maintenance Operations Program Delivery: Manage maintenance staff to ensure work activities are productive and effective. Monitor schedules, guidelines, budgets, policies, and procedures to deliver satisfactory services and work product in compliance with environmental regulations. Manage workload with manpower resource levels using outsources methods to address needs beyond capabilities.
• Pavement Management: Oversee yearly resurfacing for the residency primary and secondary routes. Ensure ride reviews are completed, prioritized list is reviewed, and submittal timely. Ensure all maintenance repairs are completed prior to resurfacing.
• Workforce Safety: Serve as Safety Leader and Mentor by managing all safety aspects of safety relating to maintenance operations. Lead by example and promote a safety culture that will extend beyond the workplace. Work with Field Maintenance Leaders and employees to ensure the safety of workforce, workplace and work zones by actively promoting safety awareness, training and improving programs. Ensures Field Maintenance Leadership is reviewing job sites paying particular attention to safe work practices, proper protective equipment and work zone safety issues. Leads the investigations of injuries, incidents, close calls, near misses, and safety concerns with an emphasis on fact finding and identifying corrective measures. Recognize and reward good safety practices and ideas.

What Will Make You Successful

• Ability effectively communicate orally and in writing with the general public, property owners, contractors, and VDOT staff.
• Ability to plan and coordinate resources, multiple projects and schedules; assess training needs and provide workforce development opportunities.
• Ability to research and analyze data to create reports and budgets.
• Ability to supervise and manage operations and staff by analyzing needs and problems, identifying solutions, and implementing recommendation to support organizational goals.
• Ability to understand, apply, and advocate for safety standards and procedures for implementation into the workforce.
• Considerable knowledge of federal and state highway and transportation rules, regulations, and policies.
• Considerable knowledge of highway construction and maintenance equipment, materials, and work methods.
• Considerable knowledge of roadway construction and maintenance operations to include short and long-range planning, budgeting, and inventory management.
• Skill in developing and promoting effective workforce teams with ability to assess training needs and provide workforce development opportunities.
• Skill in reading road and bridge plans and maintaining documentation.
• Skill in the use of computers and software applications.

Minimum Qualifications

• Ability effectively communicate orally and in writing with the general public, property owners, contractors, and VDOT staff.
• Ability to plan and coordinate resources, manage multiple projects and schedules; assess training needs and provide workforce development opportunities.
• Ability to supervise and manage diverse staff by analyzing needs, identifying solutions, and implementing recommendations to support organizational values and goals.
• Ability to understand, apply, and advocate for safety standards and procedures for implementation into the workforce.
• Considerable knowledge of federal and state highway and transportation rules, regulations, and policies.
• Considerable knowledge of inventory management.
• Considerable knowledge of roadway constructions and maintenance operations, equipment, materials, and techniques.
• Skill in the use of computers and software applications.
• Valid driver's license.

Additional Considerations

• A combination of training, experience, or education in Engineering, Public Administration or related field desired.
• DEQ: Inspector for Erosion Sediment Control (ESC IN).
• Experience developing and promoting effective workforce teams that demonstrate VDOT's core competency model.
• Experience or skill in the use of automated financial software; advanced skilled in computers a plus.
• Progressively responsible experience in budget management and allocations
• Progressively responsible experience in the management and supervision of roadway maintenance or construction activities.

Competency Model

Competency Model

VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.

Physical Requirements

Physical Requirements