215 Day Secretary - High School

Waterloo Community School District; Waterloo (IA); On-site; USD 26,000 - 29,000; Full time

Job summary

Waterloo Community School District WEST HIGH - Waterloo, Iowa seeks a 215 Day Secretary to support daily office operations. The role requires strong secretarial skills, high school diploma, and prior clerical experience.

You will greet visitors, manage records, and assist staff and families with a professional, confidential approach. The position offers a 215-day contract, non-exempt status, and opportunities to coordinate meetings, mail, and communications across the school.

Qualifications

• High school diploma or equivalent required.
• Five (5) years of clerical or secretarial experience preferred.

Responsibilities

• Creates and maintains an open and welcoming office and building environment by providing exceptional customer service to students, staff, families and the public.
• Performs clerical duties as directed by the principal and building administrative staff.
• Operates office equipment as needed.
• Answers the telephone and assists callers accurately and efficiently.
• Prepares outgoing mail; sorts and distributes incoming mail.
• Sets up meetings and schedules facilities as directed.
• Composes, types and edits correspondence as directed.
• Maintains accurate records and prepares reports as requested.
• Gives medical attention and dispenses medication in the absence of the Health Assistant.

Skills

Communication skills

Customer service

Confidentiality

Flexibility

Stress management

Education

High school diploma or equivalent

Tools

Google Suites

Student information systems

Promethean / Basis

Education Technology Tools

Job description

Starting Date: Immediately

Job Description

Job Description

Title: 215 Day Secretary

FLSA Status: Non-exempt

Classification: Educational Support Personnel

Waterloo Schools is an equal employment opportunity/affirmative action employer.

Job Summary: This position is responsible for performing general secretarial duties, preparing reports and maintaining records as required, greeting and attending to the needs of visitors (staff, parents and students) to ensure the efficient and smooth operation of the office/building.

Hiring Specifications:

Education

• High school diploma or equivalent required

Certification

• None required

Experience

• Five (5) years of clerical or secretarial experience preferred

Skills, Knowledge & Abilities

• Strong oral and written communication skills
• Ability to establish and maintain effective working relationships and use good judgment, initiative and resourcefulness when dealing with other employees and the public
• Ability to work effectively under stress, changing work priorities and in emergencies
• Ability to work diverse groups of people
• Ability to work effectively, cooperatively and respectfully with staff, parents, students and community members regardless of race, color, creed, gender, sexual orientation, gender identity, ethnic/national origin, religion, marital status, age, socio-economic status or disability
• Ability to provide customer service in a fast-paced environment
• Ability to recognize sensitive issues and maintain confidentiality
• Ability to work a flexible work schedule as needed
• Intermediate computer skills (Google Suites, search function, student information systems, basis promethean)
• High computer skills (familiarity with Education Tech Tools, Informational systems specific to position)
• Ability to reach all skill levels listed if not already acquired

Supervision of Others:

Personal Contacts:

• Students and parents
• Community members, volunteers and Partners in Educatio

Job Duties:

• Creates and maintains an open and welcoming office and building environment by providing exceptional customer service to students, staff, families and the public.
• Performs clerical duties as directed by the principal and building administrative staff.
• Operates office equipment as needed.
• Answers the telephone and assists callers accurately and efficiently.
• Prepares outgoing mail; sorts and distributes incoming mail.
• Sets up meetings and schedules facilities as directed.
• Composes, types and edits correspondence as directed.
• Maintains accurate records and prepares reports as requested.
• Gives medical attention and dispenses medication in the absence of the Health Assistant.
• Assists with conferences/grade reporting procedures including collecting, scheduling, mailing.
• Coordinates time effective distribution of flyers, notes home to parents and other district or community information.
• Maintains confidentiality of all records and information.
• Performs other duties as may be assigned.

Physical Requirements:

NEVER

0%

OCCASIONAL

1-32%

FREQUENT

33-66%

CONSTANT

67%+

A.

Standing

X

B.

Walking

X

C.

X

D.

X

E.

Pushing/Pulling

X

F.

Reaching

X

G.

X

H.

Driving

X

I.

Up to 25 lbs.

J.

Up to 25 lbs

K.

Manual Dexterity Tasks

Telephone

X

Computer

X

Other

L.

Working Conditions

Inside

X

Extremes in temp/humidity

X

Additional requirements: Successful completion of post-offer drug screening and physical as well as background check.

Terms of Employment: 215 day contract per Board policy and administrative guidelines.

Date Last Revised: 7/1/2026

215 Day Secretary - High School

Waterloo Community School District WEST HIGH - Waterloo, Iowa Open in Google Maps

Job Details

Job ID: 5986905

Application Deadline: Dec 18, 2026 4:30 PM (Central Standard Time)

Posted: Nov 09, 2026 6:00 AM (UTC)

Starting Date: Immediately

Job Description

Job Description

Title: 215 Day Secretary

FLSA Status: Non-exempt

Classification: Educational Support Personnel

Immediate Supervisor: Building Principal

Waterloo Schools is an equal employment opportunity/affirmative action employer.

Job Summary: This position is responsible for performing general secretarial duties, preparing reports and maintaining records as required, greeting and attending to the needs of visitors (staff, parents and students) to ensure the efficient and smooth operation of the office/building.

Hiring Specifications:

Education

• High school diploma or equivalent required

Certification

• None required

Experience

• Five (5) years of clerical or secretarial experience preferred

Skills, Knowledge & Abilities

• Strong oral and written communication skills
• Ability to establish and maintain effective working relationships and use good judgment, initiative and resourcefulness when dealing with other employees and the public
• Ability to work effectively under stress, changing work priorities and in emergencies
• Ability to work diverse groups of people
• Ability to work effectively, cooperatively and respectfully with staff, parents, students and community members regardless of race, color, creed, gender, sexual orientation, gender identity, ethnic/national origin, religion, marital status, age, socio-economic status or disability
• Ability to provide customer service in a fast-paced environment
• Ability to recognize sensitive issues and maintain confidentiality
• Ability to work a flexible work schedule as needed

Technology Requirements

• Basic computer skills (computer navigation, email, web browser, Employee Portal)
• Intermediate computer skills (Google Suites, search function, student information systems, basis promethean)
• High computer skills (familiarity with Education Tech Tools, Informational systems specific to position)
• Ability to reach all skill levels listed if not already acquired

Supervision of Others:

• Students, co-op students, substitute staff or volunteers as directed

Personal Contacts:

• All district personnel
• Students and parents
• Community members, volunteers and Partners in Educatio

Job Duties:

• Creates and maintains an open and welcoming office and building environment by providing exceptional customer service to students, staff, families and the public.
• Performs clerical duties as directed by the principal and building administrative staff.
• Operates office equipment as needed.
• Answers the telephone and assists callers accurately and efficiently.
• Prepares outgoing mail; sorts and distributes incoming mail.
• Sets up meetings and schedules facilities as directed.
• Composes, types and edits correspondence as directed.
• Maintains accurate records and prepares reports as requested.
• Gives medical attention and dispenses medication in the absence of the Health Assistant.
• Assists with conferences/grade reporting procedures including collecting, scheduling, mailing.
• Coordinates time effective distribution of flyers, notes home to parents and other district or community information.
• Maintains confidentiality of all records and information.
• Performs other duties as may be assigned.

Physical Requirements:

NEVER

0%

OCCASIONAL

1-32%

FREQUENT

33-66%

CONSTANT

67%+

A.

Standing

X

B.

Walking

X

C.

Sitting

X

D.

Bending/Stooping

X

E.

Pushing/Pulling

X

F.

Reaching

X

G.

Climbing/Stairs

X

H.

Driving

X

I.

Lifting

Up to 25 lbs.

J.

Carrying

Up to 25 lbs

K.

Manual Dexterity Tasks

Telephone

X

Computer

X

Other

L.

Working Conditions

Inside

X

Outside

X

Extremes in temp/humidity

X

Additional requirements: Successful completion of post-offer drug screening and physical as well as background check.

Terms of Employment: 215 day contract per Board policy and administrative guidelines.

Date Last Revised: 7/1/2026

Position Type: Full-Time

Salary: $19.19 to $21.15 Per Hour

Job Categories:

Support Staff > Clerical

Support Staff > Secretary

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Brian Ortman , Principal
• WEST HIGH
• Phone: [phone]
• Email: [e-mail]