[2026-2027]Bilingual Registrar [Port Arthur Middle School]

Young World Physical Education; Port Arthur (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Bob Hope School in Port Arthur, TX is seeking a Bilingual Registrar to manage student enrollment, PEIMS records, and accurate file documentation for Port Arthur Middle School. The role requires organizing records, supporting enrollment policies, and ensuring data integrity.

The ideal candidate has a high school diploma (AA preferred), bilingual English/Spanish is a plus, and strong communication skills to work with staff, students, and families.

Qualifications

• High School Diploma or GED required; AA/AS preferred or 60 college credits.
• Ability to follow verbal and written instructions.
• Knowledge of data entry/processing and computer terms.

Responsibilities

• Register students (pre-registration, registration, online registration).
• Maintain and update student records (Academic/PEIMS).
• Assist in archiving grades and preparing enrollment documents.
• Process residence checks and verify new student information.
• Enter PEIMS data in demographics and leavers.
• Handle magnet placement applications and communicate results to schools/parents.
• Request and disseminate student records between districts and TxEIS.
• Assist with progress report and report card processes; mail communications.
• Attend after-school or Saturday events as needed.
• Support transfers and transcript production.

Skills

Verbal and written instructions

Computer/data entry

District policies & PEIMS rules

PEIMS/TSDS data collection

Organizational skills

Communication skills

Confidentiality

Bilingual English/Spanish

Interpersonal skills

Team collaboration

Education

High School Diploma or GED

AA/AS or 60 college credit hours (preferred)

Tools

PEIMS system knowledge

Data management software

Job description

[2026-2027] Bilingual Registrar [Port Arthur Middle School]

Bob Hope School Bob Hope Middle School (Port Arthur) – Port Arthur, Texas

Job Details

• Job ID: 5830538
• Application Deadline: Posted until filled
• Posted: Jul 13, 2026 5:00 AM (UTC)
• Starting Date: Immediately
• Wage / Hour Status: Non‑Exempt / Full Time
• Pay Grade: 2026-2027 Clerk Salary Schedule

Job Description

OPENS: 07/13/2026

CLOSES: Until Filled

JOB TITLE: Registrar

REPORTS TO: Campus Director

DEPT. / SCHOOL: Academic / Bob Hope School / Port Arthur Middle School

WAGE / HOUR STATUS: Non‑Exempt / Full Time

PAY GRADE: 2026-2027 Clerk Salary Schedule

PRIMARY PURPOSE

The primary purpose of this position is to enroll assigned grade level students, maintain and file accurate PEIMS records and student demographic information in the system, as well as accurate file documentation.

QUALIFICATIONS

Education:

• High School Diploma or GED
• AA/AS or a minimum of 60 college credit hours, preferred.

Special Knowledge/Skills:

• Ability to follow verbal and written instructions
• Knowledge of computer technology terms and data entry/processing
• Become knowledgeable of District policies and procedures, state regulations concerning enrollment, residential requirements, and credit requirements
• Become knowledgeable of student records and PEIMS (TSDS) data collection
• Strong organizational, communication and interpersonal skills
• Ability to work effectively with peers, administrators, and others
• Ability to maintain confidentiality

Language Skills:

• Bilingual English/Spanish, preferred
• Good communication and organizational skills
• Able to communicate with faculty, staff and administrators in a courteous and professional manner

MAJOR RESPONSIBILITIES AND DUTIES

1. Responsible for pre-registration, registration and online registration.
2. Responsible for maintaining and updating Academic Achievement Records/cumulative records for students.
3. Assists in assembling diplomas for graduation.
4. Assists in archiving of all grades.
5. Assists in preparing and completing letters and forms related to student enrollment for various governmental agencies.
6. Verifies and issues residence checks on new students with improper identification.
7. Collects and inputs all PEIMS data in areas of demographics and leavers.
8. Issues and processes applications for placement, waiting lists, and denials of magnet schools; contact schools and parents with results.
9. Requests student records from sending schools and disseminates to appropriate personnel.
10. Assists in preparing and completing the progress report process at the half‑way point of each grading period and mailing these reports home.
11. Assists in preparing and completing the report card process at the end of each grading period and mailing these reports home.
12. Attend occasional after school and Saturday events.
13. Assists with processing of transfers.
14. Assists with transfers and withdrawals of students.
15. Assists with the production of transcripts, upon request.
16. Processes records requests received from other districts and through TxEIS.
17. Verifies student TEA numbers upon enrollment.
18. Assist with maintaining files, copying and filing.
19. Performs other duties as assigned.

WORKING CONDITIONS

Equipment Used: Computer with appropriate software, printer, calculator, copier, facsimile machine.

Mental Demands: Maintain emotional control under stress.

Physical Demands/Environmental Factors: Frequent standing, stooping, bending, twisting, kneeling, pushing, pulling, minor lifting, manual dexterity to operate a telephone and enter data into a computer using both hands; repetitive hand motion; prolonged use of computer; may have exposure to biological hazards.

This job description has been reviewed to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the District reserves the right to change this job description and/or assign tasks for the employee to perform, as the District may deem appropriate.

ABOUT BOB HOPE SCHOOL

Bob Hope School is a growing open‑enrollment public charter school (non‑profit) providing parents a choice in their child's education. Bob Hope Elementary is a Montessori / Dual‑Language campus. Instruction is conducted in a two‑way immersion program, where teachers fluent in English teach ELA and those fluent in Spanish teach SLA and are supported by teacher aides with a strong command of both languages. Campuses are located in Port Arthur, Beaumont, Baytown, Pasadena, and Cy‑Fair Texas. The Hughen Center, Inc. is the charter holder of Bob Hope School.

Bob Hope School provides equal employment opportunity for all applicants and employees. As an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.

Position Type: Full‑Time