2025-26 School Office Manager Elementary-Linton Elementary School

Poudre School District; Fort Collins (CO); On-site; USD 36,575 - 40,969; Full time

Benefits offered by this job

Health insurance

Dental insurance

Paid time off

Access to employee walk-in clinic

Job summary

A local education authority in Fort Collins is seeking an Administrative Assistant to provide vital support in managing the school office. Responsibilities include financial management, scheduling for the principal, and supervising support staff. Candidates should have a high school diploma, experience in administration, and be willing to complete First Aid and CPR training. Competitive pay range of $26.55-$29.74/hr based on qualifications. Strong communication skills and previous experience are highly desired.

Qualifications

• 5 years of experience in a related field preferred.
• Must complete First Aid and CPR training after hire.

Responsibilities

• Manage financial duties, including budgeting and procurement.
• Schedule meetings and maintain the principal's calendar.
• Provide first aid and administer medications.
• Monitor visitors and ensure safety protocols.
• Supervise support staff and manage timecards for substitutes.

Skills

Financial management

Scheduling

First aid administration

Supervision of staff

Communication

Education

High school diploma or equivalent

Specialized training preferred

Job description

This position will close on the Poudre School District job board on March 23, 2026. Connecting CO automatically sets postings to expire after 30 days, but you can view the most up‑to‑date status and apply directly through our job board here: https://psdschools.schoolspring.com/?jobid=5576624. Please apply directly on our job board via the external link provided. Applications submitted through Connecting CO will not be reviewed. Apply directly through our job board here: https://psdschools.schoolspring.com/?jobid=5576624.

Information specific to this position:

• Pay Range: $26.55‑$29.74/hr, based on qualifications and experience

Hours/day: 8
Work calendar days: 205
Duration of position: Ongoing

Benefits include: Health insurance, dental insurance, life insurance, PERA retirement, paid time off, short and long term disability, access to employee walk‑in clinic, as well as other optional benefit elections.

SUMMARY:

Responsible for the smooth and efficient management of the school administrative office and for providing administrative assistance to the principal, administrators, office, school staff, and students at an assigned elementary school. May guide and supervise the work of support staff.

JOB TASKS:

• Perform financial duties, including reconciling and monitoring school‑wide budgets, grants, and PSA accounts; maintain petty cash; research, create, run, and maintain financial and other reports; monitor and maintain building compensation plans; reconcile phone and cell‑phone bills; order and inventory office supplies, equipment, and textbooks; process purchase orders, warehouse orders, restricted checks, fund transfers, and travel and mileage reimbursements; monitor purchasing cards; submit job orders; prepare employee reports and other payroll/finance documents.
• Manage principal's calendar, including scheduling meetings, observations, and appointments. Compose, type, track, and/or submit correspondence, handbooks, newsletters, employee evaluations, and reports. Make travel arrangements as necessary. Maintain on‑site employee personnel files and security and distribution of school building keys.
• Receive calls, greet visitors, and answer inquiries. Direct calls and visitors to the appropriate person as necessary.
• Provide first aid and administer student medications, adhering to District and state procedures, as needed.
• Monitor building visitors, visitor sign‑in procedures and building activities, including crisis situations such as building evacuations, lockdowns, emergency situations and safety procedures. May initiate crisis procedures in the administrator's absence with direction from appropriate officials.
• May supervise support staff, including training, assigning and guiding work, assisting with interviewing, and contributing to evaluations.
• Report and monitor employee absences through absence system. Arrange for, monitor, and sign time cards for substitutes.
• Attend work and arrive in a timely manner.
• Maintain building rental calendar, telephone system, and building telephone tree.
• Serve on and attend various employee teams and attend all faculty meetings.
• Process field trip requests.
• Assist with production of master school schedule.
• Assist in the organization of assessment testing and safety drills.
• Manage the School Choice selection process.
• Perform other duties as assigned.

EDUCATION, EXPERIENCE, AND LICENSES REQUIRED:

• High school diploma or equivalent
• Specialized training beyond high school preferred
• Five years of progressive related experience, including experience supervising support staff
• Equivalent combination of education and experience acceptable
• Criminal background check required for hire
• Successful completion of First Aid and CPR, and Administering Medication in a School Setting (if not currently certified, successful completion must be done at earliest convenience after hire)

Questions regarding this posting can be directed to [e-mail].