Procurement Specialist

Hamilton Barnes ?; San Jose (CA); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

401k

Health insurance

Dental insurance

Vision insurance

Job summary

A recruitment firm is seeking a Procurement Specialist to manage supplier sourcing, evaluations, and oversight for organizational purchasing. Responsibilities include ensuring cost-effective procurement, maintaining supplier relationships, and collaborating with internal teams. Qualified candidates will hold a Bachelor’s in Supply Chain or Business Administration, have 2–5 years of relevant experience, and possess strong negotiation and analytical skills. The position is full-time based in San Jose, CA, offering competitive benefits including 401k and health plans.

Qualifications

• Bachelor’s degree in Supply Chain, Business Administration, or related field (or equivalent experience).
• 2–5 years of experience in procurement, sourcing, or supply chain operations.
• Strong negotiation, communication, and analytical skills.

Responsibilities

• Identify, evaluate, and select suppliers based on quality, cost, delivery, and compliance criteria.
• Lead supplier onboarding, prequalification, NDA processing, and preliminary risk assessments.
• Maintain strong supplier relationships and act as a point of contact for escalations and issue resolution.

Skills

Negotiation

Communication

Analytical skills

Supplier relationship management

Procurement systems

Education

Bachelor’s degree in Supply Chain or Business Administration

Tools

Microsoft Office

Google Workspace

Job description

This range is provided by Hamilton Barnes 🌳. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$90,000.00/yr - $110,000.00/yr

Direct message the job poster from Hamilton Barnes 🌳

The Procurement Specialist is responsible for managing the sourcing, evaluation, and oversight of suppliers to support organizational purchasing requirements for commercial and technical projects. This role ensures that goods and services are procured cost‑effectively, meet quality and compliance standards, and align with project timelines. The Procurement Specialist collaborates closely with internal teams—including Operations, Engineering, Project Management, Finance, and Legal—to manage the full procurement lifecycle from supplier onboarding to contract execution and ongoing performance management.

Key Responsibilities

• Identify, evaluate, and select suppliers based on quality, cost, delivery, and compliance criteria.
• Lead supplier onboarding, prequalification, NDA processing, and preliminary risk assessments (financial, compliance, ESG).
• Maintain strong supplier relationships and act as a point of contact for escalations and issue resolution.
• Monitor supplier performance using SLAs, scorecards, and regular business reviews.
• Process purchasing requests and generate purchase orders (POs).
• Negotiate pricing, terms, service levels, and commercial conditions to achieve optimal value.
• Proactively manage supply chain risks, including delivery delays and capacity constraints.
• Work with Legal to support contracts, NDAs, master service agreements, and statements of work.
• Conduct compliance, ESG, and risk checks prior to contract award.
• Maintain accurate procurement documentation and audit‑ready records.
• Track contract adherence, performance obligations, and renewal schedules.
• Gather requirements from internal stakeholders for commercial and technical projects.
• Support RFP creation, documentation preparation, and evaluation criteria (technical and commercial).
• Issue RFPs, manage the bid process, track responses, and facilitate Q&A sessions.
• Conduct technical and commercial bid evaluations and provide award recommendations.
• Support final contract negotiations.
• Provide procurement updates, lead‑time insights, market trends, and risk assessments to project teams.
• Maintain procurement systems, supplier portals, and vendor databases.
• Track KPIs such as cost savings, lead times, supplier performance, and contract compliance.
• Prepare weekly reporting, dashboards, and status updates.
• Identify opportunities to streamline sourcing workflows, improve processes, and optimize costs.
• Support documentation handoff, supplier transition into operations, and project closure activities, including lessons learned.

Qualifications

• Bachelor’s degree in Supply Chain, Business Administration, or related field (or equivalent experience).
• 2–5 years of experience in procurement, sourcing, or supply chain operations.
• Strong negotiation, communication, and analytical skills.
• Experience managing supplier relationships, purchase orders, and contract workflows.
• Proficiency in procurement systems, ERPs, and Microsoft Office or Google Workspace.
• Ability to manage multiple priorities in a fast‑paced environment.

Preferred Skills

• Experience supporting procurement for technical infrastructure or commercial projects.
• Familiarity with global or multi‑region suppliers.
• Knowledge of compliance frameworks (ESG, financial risk checks, supplier due diligence).
• Professional certifications (CPSM, CSCP, CPPB, or similar) are a plus.

Benefits

401k, Health, Dental, Vision and much more...

Employment Details

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Consulting

Industries

IT Services and IT Consulting

Please apply now for an informal chat!

Location

San Jose, CA