10.5 Secretary - K

Moorestown Township Public Schools; Stanwick Glen (NJ); On-site; USD 33,000 - 56,000; Full time

Benefits offered by this job

Educator's Health Plan

Job summary

Moorestown Township Public Schools is seeking an experienced transportation department administrative assistant to act as the first point of contact and to support routine inquiries and routing of communications.

The role requires proficiency in Microsoft Word, Excel, Google Workspace and PDF tools, along with excellent verbal and written communication, organization, confidentiality, and the ability to coordinate with families, drivers, vendors and district staff.

Qualifications

• Prior secretarial or administrative experience preferred, especially in a school district or transportation office.
• Strong tech skills in Microsoft Word, Excel, Google Workspace, and PDF tools; able to learn district software.
• Excellent telephone and written communication; strong interpersonal skills.
• Strong organizational skills with attention to detail and deadlines.
• Professional and courteous communication with families, students, staff, drivers and vendors.
• Ability to work across departments, follow direction, and take initiative.
• Knowledge of office procedures, recordkeeping and equipment.
• Ability to maintain confidentiality and use sound judgment.
• Successful completion of required criminal history and S414 reviews.

Responsibilities

• Serve as initial contact for the Transportation Department, handling inquiries.
• Receive and route calls, emails, and correspondence; log concerns and follow-ups.
• Assist with maintaining transportation records, route lists, and bus stop info.
• Prepare and distribute transportation notices, reports, and route updates.
• Coordinate transportation information with schools, families, drivers, contractors, and departments.
• Provide clerical support for nonpublic and out-of-district transportation.
• Enter and verify information in district systems and spreadsheets.
• Maintain an organized, current departmental filing system.
• Assist with processing purchasing documents and invoices.
• Schedule meetings, prepare materials, and track follow-ups.
• Maintain confidentiality of student, personnel, and departmental information.
• Perform other duties as assigned by Transportation Supervisor or district administration.

Skills

Microsoft Word

Excel

Google Workspace

PDF tools

Verbal and written communication

Organizational skills

Confidentiality

Initiative

Tools

District transportation software

Job description

• Date Posted: 10/5/2026
• Location: Transportation Dept.
• Date Available: 01/04/2027
• Closing Date: 10/19/2026

Moorestown Township Public Schools
Department of Human Resources, Inclusion and Diversity
Administration Building
803 North Stanwick Road
Moorestown, NJ 08057
[phone] ext. 18261

Salary Range: $33,368.00 - $56,370.00

Health Benefits: New Jersey's Educator's Health Plan

Start Date: January 1, 2027

Qualifications:

• Prior secretarial or administrative experience preferred, particularly in a school district or transportation office.
• Strong technology skills, including proficiency in Microsoft Word, Excel, Google Workspace, and PDF tools, and the ability to learn district transportation and administrative software.
• Excellent telephone, written communication, and interpersonal skills.
• Strong organizational skills, attention to detail, and the ability to manage multiple assignments and competing deadlines.
• Ability to communicate professionally and courteously with families, students, staff, drivers, and vendors.
• Ability to work collaboratively across departments, follow administrative direction, and take initiative within assigned responsibilities.
• Knowledge of efficient office procedures, recordkeeping, and office equipment.
• Ability to maintain confidentiality and exercise sound judgment.
• Successful completion of required criminal history and S414 reviews.

Performance Responsibilities:

• Serve as an initial point of contact for the Transportation Department, responding to routine inquiries and referring matters requiring supervisory attention.
• Receive and route incoming calls, emails, and correspondence; maintain accurate records of concerns and follow-up needs.
• Assist with maintaining student transportation records, route lists, bus stop information, and other departmental records.
• Prepare and distribute transportation correspondence, notices, reports, and approved schedule or route updates.
• Assist with coordinating transportation information with schools, families, drivers, contractors, and other district departments.
• Provide clerical support for nonpublic and out-of-district transportation, as assigned.
• Enter, update, and verify information in district systems and spreadsheets to support accurate and timely departmental operations.
• Maintain an organized, current filing system for departmental records and documentation.
• Assist with processing departmental purchasing documents, invoices, and related records, as assigned.
• Schedule meetings, prepare materials, and track follow-up activities.
• Maintain confidentiality of student, personnel, and departmental information.
• Perform other related duties assigned by the Transportation Supervisor or district administration.

Moorestown Township Public Schools is an affirmative action/Equal Opportunity Employer.

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