Transportation Office Administrative Assistant

Moorestown Township Public Schools; Stanwick Glen (NJ); On-site; USD 33,000 - 56,000; Full time

Benefits offered by this job

Educator's Health Plan

Job summary

Moorestown Township Public Schools is seeking an experienced transportation department administrative assistant to act as the first point of contact and to support routine inquiries and routing of communications.

The role requires proficiency in Microsoft Word, Excel, Google Workspace and PDF tools, along with excellent verbal and written communication, organization, confidentiality, and the ability to coordinate with families, drivers, vendors and district staff.

Qualifications

• Prior secretarial or administrative experience preferred, especially in a school district or transportation office.
• Strong tech skills in Microsoft Word, Excel, Google Workspace, and PDF tools; able to learn district software.
• Excellent telephone and written communication; strong interpersonal skills.
• Strong organizational skills with attention to detail and deadlines.
• Professional and courteous communication with families, students, staff, drivers and vendors.
• Ability to work across departments, follow direction, and take initiative.
• Knowledge of office procedures, recordkeeping and equipment.
• Ability to maintain confidentiality and use sound judgment.
• Successful completion of required criminal history and S414 reviews.

Responsibilities

• Serve as initial contact for the Transportation Department, handling inquiries.
• Receive and route calls, emails, and correspondence; log concerns and follow-ups.
• Assist with maintaining transportation records, route lists, and bus stop info.
• Prepare and distribute transportation notices, reports, and route updates.
• Coordinate transportation information with schools, families, drivers, contractors, and departments.
• Provide clerical support for nonpublic and out-of-district transportation.
• Enter and verify information in district systems and spreadsheets.
• Maintain an organized, current departmental filing system.
• Assist with processing purchasing documents and invoices.
• Schedule meetings, prepare materials, and track follow-ups.
• Maintain confidentiality of student, personnel, and departmental information.
• Perform other duties as assigned by Transportation Supervisor or district administration.

Skills

Microsoft Word

Excel

Google Workspace

PDF tools

Verbal and written communication

Organizational skills

Confidentiality

Initiative

Tools

District transportation software

Job description

Moorestown Township Public Schools is seeking an experienced transportation department administrative assistant to act as the first point of contact and to support routine inquiries and routing of communications.

The role requires proficiency in Microsoft Word, Excel, Google Workspace and PDF tools, along with excellent verbal and written communication, organization, confidentiality, and the ability to coordinate with families, drivers, vendors and district staff.