06527 - Payroll Specialist

Commonwealth of VA Careers; Virginia (MN); On-site; USD 57,000 - 93,000; Full time

Job summary

Commonwealth of VA Careers seeks a payroll professional to support district accounting functions, manage VSDP and workers’ compensation, and ensure accurate payroll processing and compliance with regulations.

You will reconcile payroll data, prepare reports, and maintain confidential records while collaborating with HR and finance teams. This full-time role emphasizes accuracy, independence, and attention to detail.

Qualifications

• Bachelor’s or higher in Accounting, Business, or related field; CPA/CPP a plus.
• Experience with payroll processing, general ledger, and accounts reconciliation.
• Knowledge of state and federal payroll regulations.

Responsibilities

• Process payroll data, including VSDP and workers' compensation, in CIPPS.
• Prepare payroll reports: expenditures, deductions, withholdings, and totals by period.
• Reconcile payroll deductions and perform pre-audit of hourly payroll.
• Maintain payroll records for internal use and audit purposes.

Skills

Effective communication

Confidentiality

Time management

Data analysis

Independent work

Deadline oriented

GAAP knowledge

Payroll systems

Education

Accounting degree

Tools

CIPPS

Job description

Hiring Range: $57378.00 to $93239.00

Full Time or Part Time: Full_Time

Description for Candidates:

Support district accounting functions by managing VSDP, workers compensation, payroll reconciliations, time entry and leave, as well as other accounting functions and projects as assigned. Ensure accurate payment to employees while in compliance with payroll regulations, policies and procedures. Explain and advise users on policies and practices related to these areas. Maintain confidentiality of personal and sensitive data at all times.

How you will contribute:

• Miscellaneous Fiscal Functions: Assist with other accounting or section activities as needed.
• Oversee Related Payroll Issues: Manage programmatic issues related to district VSDP, workers compensation, payroll reconciliations, time entry and leave. Update online payroll guides and assist employees with payroll related issues. Assist with automated financial systems training.
• Payroll Functions: Work with HR each pay period to receive all documentation for payroll processing. Enter payroll data into CIPPS and process payroll changes, VSDP, workers compensation and special pays. Prepare reports related to payroll expenditures, deductions, withholdings, and totals by pay period per month. Reconcile payroll deductions to CIPPS. Perform pre-audit of Hourly Payroll. Maintain payroll records and files for internal use and audit purposes.

What will make you successful:

• Ability to communicate effectively orally and in writing with diverse audiences.
• Ability to explain and apply policies and procedures, interpret tax laws and regulations.
• Ability to maintain confidentiality of personal and sensitive information.
• Ability to prioritize and organize work effectively.
• Ability to research, reconcile, analyze, and evaluate data.
• Ability to work independently, multi-task, work well under deadlines, and pay attention to detail.
• Considerable knowledge of state and federal laws and regulations governing payroll activities.
• Knowledge of payroll processing, general ledger and accounts reconciliation.
• Skill in the use of computers and software applications to include automated financial and payroll systems.
• Working knowledge of generally accepted accounting principles (GAAP) to include cost accounting and internal controls.

Minimum Qualifications:

• Ability to communicate effectively orally and in writing with diverse audiences.
• Ability to maintain confidentiality of personal and sensitive information.
• Ability to prioritize and organize work effectively.
• Ability to research, reconcile, analyze, and evaluate data.
• Ability to work independently, multi-task, work well under deadlines, and pay attention to detail.
• Considerable knowledge of state, federal laws and regulations governing payroll activities.
• Experience with payroll processing, general ledger and accounts reconciliation.
• Skill in the use of computers, software applications to include automated financial and payroll systems.
• Working knowledge of generally accepted accounting principles (GAAP) to include cost accounting and internal controls.

Additional Considerations:

• A combination of training, experience, or education in Accounting, Business, or related field desired.
• CPA or CPP certification.
• Experience developing and delivering fiscal training or guidance.
• Experience processing payroll for 500 or more employees.
• Experience using automated financial systems.
• Public sector accounting experience.

VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.