06274 - Prog Coord Local Assist

Commonwealth of VA Careers; Richmond (VA); On-site; USD 70,000 - 113,000; Full time

Job summary

The Commonwealth of Virginia Careers is seeking a program analyst to provide analysis and support across statewide initiatives, including urban construction programs and local payment administration. The role involves planning, developing, monitoring and evaluating projects, policies, and budgets, and coordinating with residency, district and locality staffs.

You will develop policies, reconcile funds, oversee urban programs, and ensure accurate financial records and reporting.

Qualifications

• Ability to analyze, research and interpret data.
• Ability to communicate effectively orally and in writing with diverse audiences and varying levels of management.
• Ability to gather and analyze data and prepare technical reports.
• Ability to plan and conduct training, presentations and meetings.
• Ability to plan, organize and implement complex programs.
• Knowledge of locally administered project statutes and policies.
• Knowledge of state and federal funding requirements.
• Skill in the use of computers and software applications.

Responsibilities

• Coordinate program-level details on LAD programs including Urban Formula fund reconciliation and accounts receivable; respond to inquiries.
• Develop and implement policies for local payment programs; provide updates to localities, residencies and districts; update street mileage records and coordinate reporting.
• Provide financial oversight for Urban Construction Program; coordinate with divisions to ensure proper accounting and reporting; support program managers and resolve issues.
• Coordinate with District Staff and Infrastructure Investment Division on SYIP submittals and urban priorities; reconcile annual SYIP with program policies; track progress.

Skills

Data analysis

Communication

Data gathering

Training & presentations

Project management

Policy knowledge

Financial software

Tools

Microsoft Office

PC-based financial software

Job description

Hiring Range:$69611.00 to $113118.00

Full Time or Part Time:Full_Time

Description for Candidates

• Provide analysis and support to assigned program area by planning, developing, monitoring and evaluating projects, programs and policies. To administer the statewide locality payment programs, financial elements of the urban construction program, and assist in the administration of other special programs. Train and act as liaison with residency, district, and locality staffs.

How you will contribute

• Customer Service: Assist with and coordinate program level details on various LAD programs to include Urban Formula fund reconciliation, accounts receivable reconciliation and the Urban Conversion Project. Responds promptly to inquiries.
• Program Administration: Develop and implement policies and procedures for the administration of local payment programs. Provides policy updates and clarification or guidelines to localities, residencies and districts. Maintains and updates street mileage records for localities that maintain their own systems. Coordinates reporting and review of expenditures. Performs as lead contact person for the Department on financial and reporting issues pertaining to the local payment program. Monitors and assists with impact analysis of proposed legislation. Responsible for data collection and documentation for the Local Government Performance and Accountability initiative. Assists Local System Policy Manager on payments associated with the Urban Construction Initiative. Processes quarterly payments to participating localities.
• Urban Construction Program: Provide financial oversight and coordinate with other divisions and districts to ensure accurate project accounting and financial records. Reviews urban project agreements to ensure that the appropriate financial information is included. Coordinates with Urban Program Managers to ensure funds are being utilized appropriately. Establishes procedures to ensure that the urban program is managed appropriately and represents the Division on workgroups related to systematic review of funding. Interprets policy accurately and consistently to district and residency offices. Provide support to program managers in the delivery of the urban program. Resolves issues as they arise.
• Urban Six Year Improvement Program: Coordinates with District Staff and Infrastructure Investment Division. Coordinates the submittal of urban priority lists and supporting documentation from Districts for all urban municipalities. Reviews submittals and transmits priorities to Infrastructure Investment Division. Reviews draft SYIP for consistency with Urban Program policies and processes. Coordinates the review of the draft SYIP with District staff and provides consolidated comments to Programming Division for resolution. Performs an annual reconciliation of the urban SYIP to ensure agreements are up-to-date, completed projects are closed, and funds are authorized appropriately. Transmits action items to District staff for resolution. Tracks progress.

What will make you successful

• Ability to analyze, research and interpret data.
• Ability to communicate effectively orally and in writing with diverse audiences and varying levels of management.
• Ability to gather and analyze data and prepare technical reports.
• Ability to plan and conduct training, presentations and meetings.
• Ability to plan, organize and implement complex programs.
• Knowledge of locally administered project statutes and policies.
• Knowledge of state and federal funding requirements.
• Skill in problem-solving and decision making.
• Skill in the use of computers, software applications and reporting tools.

Minimum Qualifications

• Ability to effectively communicate with a wide range of individuals at various organizational levels both inside and outside VDOT.
• Ability to gather, analyze data and prepare technical reports.
• Ability to manage programs and budgets.
• Demonstrated ability to establish priorities.
• Demonstrated ability to work cooperatively with others.
• Knowledge of locally administered project statutes and policies.
• Knowledge of state and federal funding requirements.
• Skill in the use of Microsoft Office and PC-based financial software.
• Skill in the use of computers and software applications to include PC-based financial software.

Additional Considerations

• A combination of training, experience or education in Business or related field desired.
• Engineering project experience or public administration, especially related to localities. Experience interpreting state transportation laws. Experience working with complex programs and interpreting regulations, guidelines and policies.
• Experience with local assistance projects in transportation.
• Knowledge of VDOT standards, policies, procedures, and program priorities.
• Skill in the use of MicroSoft SharePoint for document management.

VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.

VDOT Code of Ethics Standards of Conduct