23910 - Program Manager Project Controls

Commonwealth of VA Careers; Suffolk (VA); On-site; USD 89,000 - 145,000; Full time

Job summary

VDOT seeks a district-wide project controls leader to guide the construction management team, perform time and cost analyses, and support both pre- and post-award budgeting and change order cost estimation.

You will ensure compliance with policies, develop budgets, monitor CQIP metrics, and provide technical guidance across teams, coordinating with field staff and management to meet on-time, on-budget goals.

Qualifications

• Knowledge of CPM scheduling, cost estimating and contract administration.
• Ability to develop and monitor construction schedules and budgets.
• Experience leading construction and engineering staff to resolve issues.
• Strong communication with diverse stakeholders.
• Proven ability to research, analyze and resolve complex transportation problems.

Responsibilities

• Provide district-wide project controls leadership for construction management.
• Conduct time and money analyses comparing planned vs. field results.
• Support pre-award budget preparation and post-award reporting and cost estimation.
• Lead change order reviews and statements of intent to file claims.
• Ensure compliance with policies, procedures, laws and regulations.
• Develop budgets and strategic plans; monitor to meet objectives.
• Mentor staff and oversee program operations to CQIP and environmental goals.

Skills

CPM scheduling

Budget development

Data analysis

Leadership

Communication

Education

Bachelor's degree in Civil Engineering or related field

Tools

MS Excel

Project management software

Financial management systems

Job description

Hiring Range: $89381.00 to $145244.00

Full Time or Part Time: Full_Time

Description for Candidates:

• Provide district-wide project controls leadership to construction management team. Conduct time and money analyses comparison of planned schedules and budgets versus field results. Provide post-award scheduling and time impact analysis support for change orders. Provide pre-award budget preparation as well as post-award budgetary reporting and change order cost estimation. Provide Notice of Intent to File Claim reviews. Resolve district-level claim issues. Provide guidance to field staff regarding change order language. Provide leadership and guidance for pre-ad CN activities via the Constructability Review Team (CRT). Assist the District Construction Engineer to evaluate district-wide progress related to statewide quality measures (on-time, on-budget, CQIP, and ECR metrics). Monitor metrics, develop and implement improvement measures to meet or exceed state CQIP and Environmental Compliance goals. Provide leadership, direction and management for assigned operational programs and staff. Ensure all operations are conducted in compliance with established policies, procedures, laws and regulations. Develop and administer budgets and strategic plans, and monitor to achieve organizational objectives.

How you will contribute:

• Budget Development: Develop, maintain and monitor budgets for assigned program areas. Analyze, track and approve costs and ensure expenditures are within allocations. Work with others to research and resolve discrepancies.
• Collaborative Problem Solving: Apply thorough understanding of transportation issues, sound public policy and business expertise to resolve complex transportation issues and problems which cut across multiple areas. Identify and work through potential issues that may hamper or impair success of established transportation programs or projects and studies under development. Exercise flexibility, initiative, innovation and collaborative influence to resolve transportation issues while considering all aspects of the project and customer perspectives.
• Communication: Build and maintain strong partnerships with a variety of stakeholders internal and external to VDOT. Communicate with stakeholders to provide appropriate information and receive feedback on program operations or business goals. Investigate and respond to concerns from VDOT internal and external customers.
• Construction Quality: Identify design and construction issues of significance. Recommend improvements to construction quality and practices. Interpret plans and contract requirements. Provide technical advice to contractors, design and construction engineers. Conduct on-site field visits ensuring elements of design and construction are within contract scope and within established standards and specifications. Review project documentation for completeness and identifies areas requiring further detail. Conduct follow-up reviews with project staff and management to support implementation of recommendations. Identify costs and benefits related to recommendations. Reports findings to management.
• Evaluate Project Data: Submit project status reports, monthly look-ahead, comment and, or respond to dispositions, budgets, cost savings and schedules. Review project progress, completion dates, action items from previous meetings, employee development, changes in procedures and resource levels. Review project management and, or financial tracking software and resolve discrepancies. Attend field inspection, public hearings, field reviews and preconstruction conferences ensuring project details are resolved. Meet with involved engineering and construction groups related to construction projects to obtain additional information ensuring understanding of key factors related to project. Perform special assignments to support quality assurance. Update and maintain financial management and program management systems.
• Manage Resources and Business Functions: Manage resources and business functions effectively. Hire, develop and manage a diverse and high-performing workforce. Ensure workforce receives required training and development opportunities. Oversee fiscal programs in accordance with agency policies and sound business practices to meet business goals.
• Policies and Procedures: Develop and implement procedures, processes and best practices. Recommend new initiatives to improve operations.
• Program Management: Oversee and direct operations for assigned operational program areas. Develop best practices and ensure programs are operating consistently and effectively across the organization, and in alignment with performance targets. Ensure operations are conducted in compliance with state and federal policies, procedures and regulations.
• Quality Assurance and Quality Control: Lead and perform quality assurance and quality control activities. District lead in project controls to include development of CEI budgets; monitoring expenditures; and developing and monitoring construction schedules. Conduct extensive constructability reviews. Attend concept meetings, field plan reviews and pre-construction meetings. Review plans and contract special provisions prior to construction work begin. Coordinate with ACEs in the preparation and review of work orders; validating necessity of work and the level of federal participation.
• Strategic Planning: Develop, implement and manage strategic plans for assigned program areas. Establish operational objectives related to performance metrics. Assess operational performance and initiate correction action as needed.
• Teamwork and Representation: Represent VDOT on internal and external committees, taskforces, or other meetings. Present a positive image in representing VDOT's position in assigned areas.
• Technical Guidance: Provide technical guidance and direction on programs to a wide variety of stakeholders internal and external to VDOT. Resolve issues by applying knowledge of policies, procedures, standards and principles. Respond to customer requests for service. In coordination with stakeholders facilitate creative solutions to complex issues.

What will make you successful:

• Ability to analyze complex data and prepare reports.
• Ability to apply design engineering principles to a variety of situations related to highway, structures, drainage and environmental areas.
• Ability to communicate effectively orally and in writing with diverse audiences to include developing presentations and delivering training.
• Ability to develop long and short range strategic plans and goals, set measures and evaluate results.
• Ability to develop, interpret, and apply policies and procedures.
• Ability to effectively lead and coach diverse staff.
• Ability to evaluate program effectiveness and improve processes and work methods.
• Ability to interpret contracts, special provisions and specifications, as well as design and other plans.
• Ability to lead committees or groups.
• Ability to plan and coordinate work schedules and assess training needs for workforce development.
• Ability to plan, coordinate, schedule and manage multiple assignments and projects.
• Ability to plan, develop and manage budgets and financial resources.
• Ability to plan, direct, supervise, and evaluate the work of others.
• Ability to positively interact with employees, citizens and government officials.
• Ability to prepare detailed reports on review findings and recommend cost impacts or savings related to construction.
• Ability to provide district-wide guidance on proper contractual correspondence related to change order language.
• Considerable knowledge of CPM scheduling, claims avoidance, cost estimating, contract administration and problem resolution methods.
• Considerable knowledge of civil engineering and design engineering principles related to roadway, structures, drainage and environmental.
• Considerable knowledge of engineering construction principles and practices and highway construction processes.
• Considerable knowledge of quality assurance and quality control methods.
• Demonstrated ability to promote continuous improvement of all aspects of contract construction and provide technical assistance to construction staff and design engineers.
• Demonstrated ability to research and identify sound resolutions to construction problems.
• Knowledge in the operation of a large scale, public service agency.
• Knowledge of VDOT policy, procedures and practices.
• Knowledge of federal, state and transportation rules, regulations and policies.
• Knowledge of state and federal standards related to highway construction and design.
• Knowledge of supervisory and human resources practices and principles to include hiring, discipline, performance management and employee development.
• Skill in building and maintaining effective relationships and teams.
• Skill in providing and promoting outstanding customer service to internal and external customers.
• Skill in the use of computers and software applications.

Minimum Qualifications:

• Ability to apply methods of quality assurance and control; Critical Path Method (CPM) scheduling, claims avoidance, cost estimating, problem resolution and contract administration.
• Ability to develop and to monitor construction schedules; research, identify and prepare detailed reports on review findings to include promoting sound resolutions to construction problems.
• Ability to interpret contracts, special provisions and specifications; conduct extensive constructability reviews.
• Budgetary experience to include monitoring expenses, and maintaining financial management systems.
• Knowledge and ability to apply civil and design engineering and highway construction principles, practices and processes related to roadway, structures, drainage and environmental issues.
• Managerial experience with oversight of staff to include organization-wide guidance on construction and contract administration issues.
• Valid driver's license.

Additional Considerations:

• Experience preparing CEI budgets, pre-award budgets and post-award reporting and cost estimations.
• Extensive experience conducting various comparative analysis relating to planned schedules and budgets to actual results and post award scheduling time impacts.
• Extensive experience in leading construction and engineering staff in resolution of transportation issues and in quality improvement applications for a range of projects.
• Extensive experience in procurement negotiation, management of professional engineering contracts and public involvement process.

VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.