04185 - Contract Administrator Interstate

Virginia Department of Transportation; Culpeper (VA); On-site; USD 60,000 - 98,000; Full time

Job summary

Virginia Department of Transportation in Culpeper, VA, is seeking an experienced contract administrator to manage interstate and district maintenance contracts. You will coordinate with contractors, district staff, and external agencies to ensure work aligns with plans and performance targets.

The role requires strong communication, ability to interpret plans and procurement rules, and hands-on leadership of contract development and execution.

Qualifications

• Experience with highway maintenance contracts and engineering estimates.
• Ability to interpret highway design plans.
• Knowledge of procurement laws and bid procedures.
• Valid driver's license.
• Experience in contract development and performance targets.

Responsibilities

• Manage, administer and coordinate contract work for maintenance or operations.
• Coordinate with district staff, contractors, and agencies to implement plans.
• Review contractor work plans and incident management plans.
• Provide quality assurance and monitor contractor performance.
• Lead meetings with contractors and staff to address issues.

Skills

Effective communication

Technical writing

Contract administration

Interpreting plans/drawings

Interagency coordination

Education

Civil Engineering or related field

Tools

Microsoft Office

Job description

Culpeper, VA, United States

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Job Info

• Job Identification 13097
• Job Category Engineering Technology
• Locations Culpeper District Complex
• Job Schedule Full time
• Minimum Salary 60328.00
• Maximum Salary 98033.00
• Competency Model Leader
• Job-Specific Insights This position will also provide contract development, management, leadership and administrative support to Culpeper District Maintenance and Residencies. Knowledge of VA Prompt Pay Act, APSPM, SD procurement procedures. Must be able to obtain VCA within 1 year. Knowledge of Highway Maintenance methods and procedures, Knowledge of Interstate Maintenance Operations to include Emergency, accident / incident response, NIMS / quick clearance, detour management and large-scale snow removal operations. Position will serve as back up Interstate Contract Monitor and IMO Manager.
• Contact Email [e-mail]

Job Description

Manage, administer and coordinate work done by contract for assigned maintenance or operations program. Manage, administer and coordinate work done by contract for interstate maintenance and operations. Coordinate with contractor and district staff, outside agencies, contract administration and contract work evaluation. Ensure work performed by contractors meets minimum performance targets as specified within the contract.

How you will contribute:

• Maintenance and Operations: Manage and administer interstate maintenance contract work. Liaison with district staff to ensure project work plans are carried out and contractor submits detailed information on work accomplished. Review contractor work plans, incident management plans and public information plans in coordination with district, central office, environmental, traffic engineering, and others.
• Public Information: Serve as public information contact. Monitor customer requests and response of contractors. Coordinate with contractors and district to respond to customer needs. Coordinate public information between contractors, district and Central Office. Review public information plans.
• Quality Assurance and Control: Provide quality assurance by evaluating contract maintenance work and operations management. Ensure all work meets standards set forth in the contract including VDOT Road and Bridge Specifications, Road and Bridge Standards, plans, materials testing, environmental, traffic safety, work zone safety and other VDOT documents set forth in the contract. Provide reports on quality of work accomplished and monitor contractor achievements for performance requirements. Notify contractors, district, and Central Office staff of work that requires remediation and monitor remedial work.
• Work Programs: Monitor and evaluate contractors' progress for compliance with contract and approved work plans. Independently conduct meetings with contractors and VDOT representatives to review progress in relation to outcomes and performance targets specified in contract. Work with contractors, district and Central Office staff to address issues regarding work done and the management and administration of a particular contract. Provide guidance in conjunction with district and Central Office staff to contractors in the development and implementation of work plans, achieving expected outcomes and performance targets, and incident management and customer service response.

What will make you successful:

• Ability to communicate effectively orally and in writing with internal and external customers.
• Ability to interpret and apply policies in support of contract development and to read and interpret highway design plans.
• Ability to interpret plans, drawings and specifications so work programs and plans are monitored for comprehensiveness and completeness.
• Ability to provide technical assistance to field staff to develop, apply and coordinate work techniques and activities to ensure a cost effective and efficient maintenance contracting program.
• Knowledge of Virginia's Procurement Act and federal and state permits related to highway construction and maintenance activities.
• Knowledge of contracting and procurement laws and regulations and contract advertisement and bidding procedures.
• Knowledge of the Construction Division's contracting practices and methodologies.
• Skill in the use of computers and software applications.

Minimum Qualifications:

• Ability to communicate effectively orally and in writing with customers.
• Ability to interpret and apply policies in support of contract development and to read and interpret highway design plans.
• Ability to interpret plans, drawings, specifications so work programs and plans are monitored for comprehensiveness and completeness.
• Ability to provide technical assistance to field staff to develop, apply and coordinate work techniques and activities to ensure a cost effective and efficient maintenance contracting program.
• Experience in highway maintenance, construction activities, developing contract specifications and engineering estimates.
• Knowledge of contracting and procurement laws and regulations, contract advertisement and bidding procedures.
• Skill in the use of computers and software applications.
• Valid driver's license.

Additional Considerations:

• A combination of training, experience, or education in Civil Engineering or related field desired.
• Experience in highway maintenance and construction activities and developing contract specifications and engineering estimates.
• Knowledge of Virginia's Procurement Act and federal and state permits related to highway construction and maintenance activities.
• Knowledge of the Construction Division's contracting practices and methodologies.

Physical Requirements

VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.

VDOT Code of Ethics

Standards of Conduct

VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer.

Please be aware all VDOT positions require pre-employment screenings. These screenings may include the following:

• Fingerprint based Criminal History Background Check