13248 - Contract Admin Supv Interstate

Virginia AG; Arlington (VA); On-site; USD 85,000 - 138,000; Full time

Job summary

Virginia AG seeks an experienced contract oversight professional to manage maintenance activities and contractor performance across interstate and primary routes in the district. You will ensure compliance with contract terms, coordinate reviews, and report progress to regional leadership.

The role requires strong communication, negotiation, and leadership skills to manage multiple projects and meet milestones. A solid understanding of procurement regulations and incident response is essential.

Qualifications

• Ability to communicate effectively orally and in writing with contractors, local officials and VDOT staff, lead and facilitate meetings and discussions, and give presentations to diverse groups.
• Ability to resolve issues, negotiate resolutions and work independently while managing multiple projects with milestones that must be met.
• Experience in contract development, administration, general knowledge of procurement laws and regulations.
• Experience supervising staff, programs and evaluating the work of others to include contractual performance assessments.
• Experience updating, maintaining a variety of records, as well as analyzing and compiling information into reports and presentations.
• Knowledge of Incident Command structure and ability to represent VDOT at incidents in a command or support role.

Responsibilities

• Provide daily oversight over contractor performing maintenance activities on interstates and major primaries, including facilities and assets.
• Monitor work to ensure compliance with contract requirements and report to Residency, District and Central Office.
• Provide daily management of assigned contract monitors.
• Conduct field reviews of work in progress and completed work; provide status updates.
• Review contractor work plans and advise on adjustments to meet maintenance needs.
• Attend monthly meetings with contractor and VDOT staff to review performance and remedial actions.

Skills

Contract oversight

Contract administration

Public liaison

Incident management

Reports & documentation

Regulatory awareness

Education

Civil Engineering or related field

Tools

MS Office

Automated financial systems

Job description

Hiring Range: $84752.00 to $137722.00

Full Time or Part Time: Full_Time

Description for Candidates

• Provide daily oversight over contractor performing maintenance activities on interstates and major primaries to include all facilities and assets. Monitor work to ensure compliance with specified contract requirements. Provide residency, district, and Central Office with reports on contractor compliance and planned work activities. Provide daily management of assigned contract monitors.
• Contractor Oversight: Provide daily oversight of contractor activities in support of the district's contract administration responsibilities. Conduct field reviews of work in progress, work completed, and frequent and random field reviews to assess general conditions of assets. Communicate with the contractor, VDOT staff or others on status of work, unusual events or to consult for technical assistance. Review and recommend actions to the District concerning contractor work and reporting plans as required in maintenance contracts and other contractor proposals.
• Contractor Performance: Ensure services are delivered in accordance with contract price, terms and conditions. Certify receipt of services billed when delivered in accordance with contract terms and conditions. Monitor contractor work performance to ensure compliance with contract requirements, with special emphasis on timeliness requirements, and report contractor performance problems to management. Assure contract terms and conditions are not extended, increased, decreased or modified without management approval. Conduct monthly meeting with contractor and VDOT staff to review performance issues and discuss contractor responses for remedial actions.
• Incident Management: Oversee operations between VDOT and contractor in emergency operations throughout assigned area. Ensure emergency operation plans are implemented by reviewing actions such as incident management, winter maintenance, snow removal and other preparedness activities.
• Public Contact: Serve as public information contact for the contract in assigned area. Request information from contractor and monitor for timely response to ensure prompt response to citizen or others. Develop agendas for quarterly meetings and serve as facilitator.
• Work Plans: Review contractors work plans, provide guidance, and if needed, strongly encourage contractor to adjust the work plan to meet the maintenance needs as determined by regional coordinators, with input from local VDOT staff. Provide reports to residency or district staff on major work activities and advise on any issues with the work plan.

What will make you successful

• Ability to develop and establish positive working relationships with diverse VDOT staff, local officials and general public to ensure delivery of milestones and contractual outcomes.
• Ability to interpret and consistently apply policies and procedures.
• Ability to resolve issues and negotiate successful resolutions.
• Ability to work independently, organize records, analyze and compile data into correspondence, reports and presentations.
• Knowledge of OSHA and environmental regulations and laws.
• Knowledge of Road and Bridge Standards and Specifications, roadway maintenance and construction practices and policies.
• Knowledge of contracting and procurement laws and regulations.
• Knowledge of supervisory principles and practices to include performance management and discipline.
• Skill in the use of computers and software applications.

Minimum Qualifications

• Ability to communicate effectively orally and in writing with contractors, local officials and VDOT staff, lead and facilitate meetings and discussions, and give presentations to diverse groups.
• Ability to resolve issues, negotiate resolutions and work independently while managing multiple projects with milestones that must be met.
• Experience in contract development, administration, general knowledge of procurement laws and regulations.
• Experience supervising staff, programs and evaluating the work of others to include contractual performance assessments.
• Experience updating, maintaining a variety of records, as well as analyzing and compiling information into reports and presentations.
• Knowledge of Incident Command structure and ability to represent VDOT at incidents in a command or support role.
• Knowledge of highway maintenance, construction equipment, materials, methods, as well as OSHA and environmental regulations and laws.
• Skill in operating computers, software systems to include MS Office and automated financial systems.
• Valid driver's license.

Additional Considerations

• A combination of training, experience, or education in Civil Engineering or related field desired.
• Experience developing and monitoring budgets, as well as planning, monitoring and evaluating maintenance activities.
• Experience developing contract specifications and engineering estimates.
• Knowledge of VDOT's Road and Bridge Standards and Specifications.

Physical Requirements

VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.