0000009141.OFFICE SUPPORT.ELECTIONS DEPARTMENT

Dallas County; Dallas (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Dallas County Elections Department seeks an Administrative Assistant for the Voting Sites Division. Provides clerical support, answers phones, schedules, and coordinates with polling locations and property owners to ensure ADA compliance for vote centers.

Driving to locations is occasionally required. Responsibilities include tracking deadlines, assisting with signage planning, and liaising between the Elections Department, commissioners, and site managers.

Qualifications

• Graduation from an accredited high school or GED.
• Two years of related experience or 30 college hours.
• Experience in a customer service environment is a plus.
• Ability to pass background and driving record checks.

Responsibilities

• Reports to the Voting Sites Supervisor for daily tasks.
• Performs daily administrative and clerical duties including phones and scheduling.
• Communicates with Vote Centers property owners and maintains vendor contacts.
• Conducts ADA assessments; driving is required.
• Assist with planning and placement of temporary signage at vote centers for ADA compliance.
• Support project management by tracking deadlines and coordinating communication.
• Other office duties as assigned.

Skills

MS Office

Organization

Communication

Customer service

Teamwork

Driving

Light lifting

Education

High school diploma or GED

2 years related experience or 30 college hours

Job description

Job Description

This position provides administrative and clerical assistance to the Voting Sites Division of the Elections Department. Performs assisting in various assignments in office. Vote Center Support staff are also the primary employees that monitor, visit, communicate, and coordinate most aspects of securing, monitoring, coordinating, liaising, and maintaining communication with all early voting and election day polling locations in the commissioner district they are assigned to. They are also the primary source of communication, coordination, and information between the Elections Department, Dallas County Commissioners, and the property owners and managers that allow the County access to their buildings for elections and voting operations. Vote Center Support staff also perform on-premise ADA assessments for polling locations and assist with ensuring locations are prepared to meet ADA standards for Dallas County's elections.

Job Description

This position provides administrative and clerical assistance to the Voting Sites Division of the Elections Department. Performs assisting in various assignments in office. Vote Center Support staff are also the primary employees that monitor, visit, communicate, and coordinate most aspects of securing, monitoring, coordinating, liaising, and maintaining communication with all early voting and election day polling locations in the commissioner district they are assigned to. They are also the primary source of communication, coordination, and information between the Elections Department, Dallas County Commissioners, and the property owners and managers that allow the County access to their buildings for elections and voting operations. Vote Center Support staff also perform on-premise ADA assessments for polling locations and assist with ensuring locations are prepared to meet ADA standards for Dallas County's elections.

Responsibilities

• Reports to the Voting Sites Supervisor for daily assignments, updates, accomplishments, and any issues requiring attention.
• Performs daily administrative and clerical tasks, including answering phones, scheduling, and organizing documents.
• Communicates by various modes with Vote Centers property owners and maintains contact and vendor information.
• Conduct ADA assessments; driving is required.
• Assist with planning for and arranging the placement of temporary signage/equipment at vote centers to ensure ADA and State of Texas compliance.
• Assist in project management by tracking deadlines and facilitating communication.
• Other office duties as assigned.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and time management skills
• Strong communication and interpersonal abilities. Must be able to communicate effectively verbally, in person, and in writing.
• Strong customer service skills
• Ability to work independently and as part of a team
• Driver's license, good driving record, and reliable source of transportation are required. Frequent driving is required.
• May require prolonged sitting, standing, walking and ability to lift and carry up to 25 pounds unassisted.

Education, Experience And Training

Graduation from an accredited high school/GED program. Two (2) years of job-related experience or 30 hours of college or a combination of the two. Experience in a customer service environment a plus Selectees must pass a criminal background check, driving record verification, and I-9 verification. Please provide an official copy of your high school diploma/certificate or college transcripts.