Strategic Admin Assistant for Specialty Care

Pfizer, S.A. de C.V

Fatih

Hybrid

TRY 60,000 - 90,000

Full time

14 days+

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Job summary

Pfizer in Turkey is seeking a Specialty Care Division Assistant to provide comprehensive administrative support to the Specialty Care Category team, including direct support to the Category Director. The role encompasses vendor management, PO/invoicing, meeting organization, and travel coordination.

Qualifications include a Bachelor's degree and strong English/Turkish communication, with proficiency in MS Office.

Qualifications

Previous experience that demonstrates the ability to proactively carry out administrative functions proficiently, and to complete quality work in a timely manner.
Excellent communication skills in English and Turkish
Demonstrated resourcefulness, with the ability to anticipate needs, prioritize responsibilities and take initiative
Proficiency in MS Word, Excel, PowerPoint and Outlook is essential
Strong organizational skills with a proven ability to prioritize and work independently

Responsibilities

Vendor & contracting: Create Contract Requests (CR) and MAPP records for existing and new vendors (agencies, associations, HCPs, etc.). Conduct legal documentation and processes.
Purchase Orders & invoicing: Organize the PO and expense report process for submissions and track progress closely. Manage PO–invoice tracking through to closure and ensure proper invoice routing.
Meetings & events: Organize headquarters meetings, including catering and food arrangements. Support the planning of team meetings and prepare related reports.
Travel: Coordinate travel arrangements and prepare related itineraries and reports.
Documentation & archive: Manage the department's documentation archiving process and keep the archive updated (hard copy and electronic).
Communications: Create and update mailing lists. Announce birth, death and marriage information to Pfizer.
Patient Support Programs: Support and coordinate Patient Support Programs and respond to incoming questions if needed.
Executive support: Proactively manage calendar, anticipate conflicts and resolve them in advance. Prepare and track expense reports. Assist with meeting scheduling, conference room reservations and related meeting logistics
General: Support and coordinate donation processes such as collecting required documents, following POs, delivery and budgeting. Provide project management assistance when needed.
Management of information: Use appropriate discretion in the management of information