Specialty Care Category Division Assistant

Pfizer, S.A. de C.V; Fatih; On-site; TRY 60,000 - 90,000; Full time

Job summary

Pfizer in Turkey is seeking a Specialty Care Division Assistant to provide comprehensive administrative support to the Specialty Care Category team, including direct support to the Category Director. The role encompasses vendor management, PO/invoicing, meeting organization, and travel coordination.

Qualifications include a Bachelor's degree and strong English/Turkish communication, with proficiency in MS Office.

Qualifications

• Previous experience that demonstrates the ability to proactively carry out administrative functions proficiently, and to complete quality work in a timely manner.
• Excellent communication skills in English and Turkish
• Demonstrated resourcefulness, with the ability to anticipate needs, prioritize responsibilities and take initiative
• Proficiency in MS Word, Excel, PowerPoint and Outlook is essential
• Strong organizational skills with a proven ability to prioritize and work independently

Responsibilities

• Vendor & contracting: Create Contract Requests (CR) and MAPP records for existing and new vendors (agencies, associations, HCPs, etc.). Conduct legal documentation and processes.
• Purchase Orders & invoicing: Organize the PO and expense report process for submissions and track progress closely. Manage PO–invoice tracking through to closure and ensure proper invoice routing.
• Meetings & events: Organize headquarters meetings, including catering and food arrangements. Support the planning of team meetings and prepare related reports.
• Travel: Coordinate travel arrangements and prepare related itineraries and reports.
• Documentation & archive: Manage the department's documentation archiving process and keep the archive updated (hard copy and electronic).
• Communications: Create and update mailing lists. Announce birth, death and marriage information to Pfizer.
• Patient Support Programs: Support and coordinate Patient Support Programs and respond to incoming questions if needed.
• Executive support: Proactively manage calendar, anticipate conflicts and resolve them in advance. Prepare and track expense reports. Assist with meeting scheduling, conference room reservations and related meeting logistics
• General: Support and coordinate donation processes such as collecting required documents, following POs, delivery and budgeting. Provide project management assistance when needed.
• Management of information: Use appropriate discretion in the management of information

Skills

English

Turkish

Proactive

Organizational Skills

Education

Bachelor's degree

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

Specialty Care Category Division Assistant

We’re in relentless pursuit of breakthroughs that change patients’ lives. We innovate every day to make the world a healthier place.

To fully realize Pfizer’s purpose – Breakthroughs that change patients’ lives – we have established a clear set of expectations regarding “what” we need to achieve for patients and “how” we will go about achieving those goals.

Pfizer offers competitive compensation and benefits programs designed to meet the diverse needs of our colleagues.

Specialty Care Category Division Assistant

This role will provide a full range of administrative support to the Pfizer Specialty Care Category team, including direct support to the Category Director.

Job Description

• Vendor & contracting: Create Contract Requests (CR) and MAPP records for existing and new vendors (agencies, associations, HCPs, etc.). Conduct legal documentation and processes.
• Purchase Orders & invoicing: Organize the PO and expense report process for submissions and track progress closely. Manage PO–invoice tracking through to closure and ensure proper invoice routing.
• Meetings & events: Organize headquarters meetings, including catering and food arrangements. Support the planning of team meetings and prepare related reports.
• Travel: Coordinate travel arrangements and prepare related itineraries and reports.
• Documentation & archive: Manage the department's documentation archiving process and keep the archive updated (hard copy and electronic).
• Communications: Create and update mailing lists. Announce birth, death and marriage information to Pfizer.
• Patient Support Programs: Support and coordinate Patient Support Programs and respond to incoming questions if needed.
• Executive support: Proactively manage calendar, anticipate conflicts and resolve them in advance. Prepare and track expense reports. Assist with meeting scheduling, conference room reservations and related meeting logistics
• General: Support and coordinate donation processes such as collecting required documents, following POs, delivery and budgeting. Provide project management assistance when needed.
• Management of information: Use appropriate discretion in the management of information

Qualifications

• Previous experience that demonstrates the ability to proactively carry out administrative functions proficiently, and to complete quality work in a timely manner
• Excellent communication skills in English and Turkish
• Demonstrated resourcefulness, with the ability to anticipate needs, prioritize responsibilities and take initiative
• Proficiency in MS Word, Excel, PowerPoint and Outlook is essential
• Strong organizational skills with a proven ability to prioritize and work independently

Specialty Care Category Division Assistant

This role will provide a full range of administrative support to the Pfizer Specialty Care Category team, including direct support to the Category Director.

Job Description

• Vendor & contracting: Create Contract Requests (CR) and MAPP records for existing and new vendors (agencies, associations, HCPs, etc.). Conduct legal documentation and processes.

• Purchase Orders & invoicing: Organize the PO and expense report process for submissions and track progress closely. Manage PO–invoice tracking through to closure and ensure proper invoice routing.

• Meetings & events: Organize headquarters meetings, including catering and food arrangements. Support the planning of team meetings and prepare related reports.

• Travel: Coordinate travel arrangements and prepare related itineraries and reports.

• Documentation & archive: Manage the department's documentation archiving process and keep the archive updated (hard copy and electronic).

• Communications: Create and update mailing lists. Announce birth, death and marriage information to Pfizer.

• Patient Support Programs: Support and coordinate Patient Support Programs and respond to incoming questions if needed.

• Executive support: Proactively manage calendar, anticipate conflicts and resolve them in advance. Prepare and track expense reports. Assist with meeting scheduling, conference room reservations and related meeting logistics

• General: Support and coordinate donation processes such as collecting required documents, following POs, delivery and budgeting. Provide project management assistance when needed.

• Management of information: Use appropriate discretion in the management of information

Qualifications

• Bachelor’s degree

• Previous experience that demonstrates the ability to proactively carry out administrative functions proficiently, and to complete quality work in a timely manner

• Excellent communication skills in English and Turkish

• Demonstrated resourcefulness, with the ability to anticipate needs, prioritize responsibilities and take initiative

• Proficiency in MS Word, Excel, PowerPoint and Outlook is essential

• Strong organizational skills with a proven ability to prioritize and work independently

Work Location Assignment: Hybrid

Purpose

Breakthroughs that change patients' lives... At Pfizer we are a patient centric company, guided by our four values: courage, joy, equity and excellence. Our breakthrough culture lends itself to our dedication to transforming millions of lives.

School of Leaders

We, as Pfizer Turkey, make a difference with our visionary and pioneering approaches ranging from our concept of raising leaders through rotations, providing international career opportunities to creating a flexible, enjoyable work environment. There are no limits to what we can accomplish to touch lives here!

Flexibility

We aim to create a trusting, flexible workplace culture which encourages employees to achieve work life harmony, attracts talent and enables everyone to be their best working self. Let’s start the conversation!

Equal Employment Opportunity

We believe that a diverse and inclusive workforce is crucial to building a successful business. As an employer, Pfizer is committed to celebrating this, in all its forms – allowing for us to be as diverse as the patients and communities we serve. Together, we continue to build a culture that encourages, supports and empowers our employees.

To learn more about acceptable and prohibited uses of AI during the recruitment process, please review our candidate AI-use guidelines available on Pfizer Careers.

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