Senior Admin Finance Assistant

unhcr; Turkey; On-site; TRY 120,000 - 180,000; Full time

Job summary

UNHCR in Turkey seeks a Senior Admin/Finance Assistant to provide dedicated administrative, travel and financial support for the FRIT Protection Project. You will assist project staff, partners and participants, ensuring smooth travel, payments and event logistics in line with UNHCR rules and donor requirements.

Under supervision of the Associate Finance Officer, you will manage Travel Authorizations, advances and claims, monitor budgets, and coordinate with internal units to resolve routine

Qualifications

• Bachelor's degree (or equivalent) with one year of relevant experience.
• Mandatory English; Turkish knowledge is desirable.
• Core competencies include accountability, communication, organizational awareness, teamwork & collaboration, continuous learning, client & results orientation, analytical thinking, technological awareness, planning & organizing.

Responsibilities

• Provide administrative, travel and financial support for the FRIT Protection Project.
• Process travel authorizations, advances and claims; ensure timely payments in line with UNHCR rules and donor requirements.
• Coordinate administrative and logistical support for meetings, events and missions; maintain accurate records and documentation.

Skills

Accountability

Communication

Organizational Awareness

Teamwork

Continuous Learning

Client Orientation

Analytical Thinking

Technological Awareness

Planning and Organizing

Education

Bachelor's degree

Tools

ERP systems

Job description

Deadline for Applications

September 18, 2026

Hardship Level (not applicable for home-based)

A (least hardship)

Family Type (not applicable for home-based)

Family

Staff Member / Affiliate Type

CONTR Local Entry and Mid-Level Support

Target Start Date

2026-10-01

Terms of Reference

General Background of Project or Assignment, Operational Context:

The Senior Admin/Finance Assistant provides dedicated administrative, travel and financial support to the FRIT Protection Project. The position supports project staff, affiliate workforce, partners, and external participants involved in Protection Project related missions, events, workshops and meetings. The incumbent works under the supervision of Associate Finance Officer and liaises closely with respective units and external service providers to ensure timely and accurate processing of travel arrangements, payments, and event-related expenditures in line with UNHCR rules and donor requirements.

Purpose and Scope of Assignment

The purpose of this assignment is to provide administrative, financial, travel, and logistical support to ensure the effective and compliant implementation of the Protection Project. The contractor will manage official travel for project staff and participants-preparing and processing Travel Authorizations, advances, and claims; ensuring timely payments in Cloud ERP; and advising on travel entitlements and procedures.

The role also includes administrative and logistical support for project-related events, workshops, coordination meetings, and missions. The contractor will process participant entitlements, maintain accurate records and documentation related to travel, missions, and event expenditures, and monitor costs against approved budgets. Routine administrative correspondence will be prepared as required.

All duties will be performed in alignment with UNHCR administrative instructions, financial regulations, and donor requirements. The contractor will liaise with internal units and external counterparts to resolve routine operational issues and perform additional related tasks to support the smooth implementation of the Protection Project.

Required qualifications, language(s) and work experience:

Degree: Bachelor's degree (or equivalent) with one (1) year of relevant experience.

Field of expertise, competencies:

Required/mandatory:

• Accountability
• Communication
• Organizational Awareness
• Teamwork & Collaboration
• Commitment to Continuous Learning
• Client & Result Orientation
• Analytical Thinking
• Technological Awareness
• Planning and Organizing

Desirable:

• Experience in travel administration finance or general administrative support.
• Familiarity with processing travel entitlements, payments and claims.
• Experience in supporting meetings, workshops or project-related events is an asset.
• Experience with the United Nations or non-governmental organizations is considered an asset.
• Knowledge of ERP systems is considered an asset.
• Bachelor's Degree in Finance, Business Management, International Relations or a related field

Language: Knowledge of English and the UN working language of the duty station and knowledge of the local language is an asset.

Required: English

Desirable: Turkish

Monitoring and Progress Controls

The contractor's performance will be monitored through timely delivery of assigned tasks, accuracy of documentation, compliance with UNHCR administrative and financial procedures, and responsiveness to operational needs. Regular reviews of travel processing, event support, reporting requirements, and record-keeping will serve as key indicators of progress.

Performance will be assessed in line with the following core competencies:

• Accountability: Delivering outputs on time, ensuring accuracy, and adhering to established rules and procedures.
• Communication: Providing clear updates, timely responses, and effective guidance for staff and participants.
• Organizational Awareness: Applying UNHCR policies correctly and maintaining compliance with internal and donor requirements.
• Teamwork and Collaboration: Coordinating effectively with colleagues, internal units, and external partners.
• Client and Results Orientation: Providing efficient, service-focused support that meets operational needs.
• Commitment to Continuous Learning: Incorporating feedback, adapting to procedural updates, and improving work processes.

Monitoring will be conducted through regular reviews, examination of completed deliverables, and verification of adherence to timelines and quality standards.

Individual Contractor Agreements

Definition:

Individual contractor is an individual engaged by UNHCR under a contract of limited duration to provide skills or knowledge for the performance of a specific task or piece of work and engaged under an individual contract issued directly by UNHCR. They are neither staff members of UNHCR under the Staff Regulations and Rules, nor Officials for the purpose of the Convention on the Priv