Senior Admin Finance Assistant

UN News; Çankaya; On-site; TRY 240,000 - 320,000; Full time

Job summary

UNHCR Türkiye in Ankara is seeking a Senior Admin/Finance Assistant to deliver administrative, travel and financial support for the Protection Project. The role involves processing travel authorisations, advances and claims, and ensuring compliance with UNHCR financial procedures and donor requirements.

The successful candidate will liaise with internal units and external service providers, maintain records, monitor costs against budgets and support events, meetings and missions, under

Qualifications

• Required: English. Desirable: Turkish.
• Bachelor's Degree in Finance, Business Management, International Relations or a related field.
• Experience in travel administration finance or general administrative support is desirable.

Skills

Accountability

Communication

Organisational Awareness

Teamwork & Collaboration

Commitment to Continuous Learning

Client & Result Orientation

Analytical Thinking

Technological Awareness

Planning and Organising

Education

Bachelor's Degree in Finance, Business Management, International Relations or a related field

Job description

Deadline for Applications September 18, 2026 Hardship Level (not applicable for home-based) A (least hardship) Family Type (not applicable for home-based) Family Staff Member / Affiliate Type CONTR Local Entry and Mid-Level Support Target Start Date 2026-10-01

Terms of Reference

General Background of Project or Assignment, Operational Context: The Senior Admin/Finance Assistant provides dedicated administrative, travel and financial support to the FRIT Protection Project. The position supports project staff, affiliate workforce, partners, and external participants involved in Protection Project related missions, events, workshops and meetings. The incumbent works under the supervision of Associate Finance Officer and liaises closely with respective units and external service providers to ensure timely and accurate processing of travel arrangements, payments, and event-related expenditures in line with UNHCR rules and donor requirements.

Purpose and Scope of Assignment

The purpose of this assignment is to provide administrative, financial, travel, and logistical support to ensure the effective and compliant implementation of the Protection Project. The contractor will manage official travel for project staff and participants—preparing and processing Travel Authorisations, advances, and claims; ensuring timely payments in Cloud ERP; and advising on travel entitlements and procedures. The role also includes administrative and logistical support for project-related events, workshops, coordination meetings, and missions. The contractor will process participant entitlements, maintain accurate records and documentation related to travel, missions, and event expenditures, and monitor costs against approved budgets. Routine administrative correspondence will be prepared as required. All duties will be performed in alignment with UNHCR administrative instructions, financial regulations, and donor requirements. The contractor will liaise with internal units and external counterparts to resolve routine operational issues and perform additional related tasks to support the smooth implementation of the Protection Project.

Required qualifications, language(s) and work experience

Required/mandatory:

• Accountability
• Communication
• Organisational Awareness
• Teamwork & Collaboration
• Commitment to Continuous Learning
• Client & Result Orientation
• Analytical Thinking
• Technological Awareness
• Planning and Organising

Desirable:

• Experience in travel administration finance or general administrative support.
• Familiarity with processing travel entitlements, payments and claims.
• Experience in supporting meetings, workshops or project-related events is an asset.
• Experience with the United Nations or non-governmental organisations is considered an asset.
• Knowledge of ERP systems is considered an asset.
• Bachelor's Degree in Finance, Business Management, International Relations or a related field

Language: Knowledge of English and the UN working language of the duty station and knowledge of the local language is an asset. Required: English. Desirable: Turkish.

Monitoring and Progress Controls

The contractor's performance will be monitored through timely delivery of assigned tasks, accuracy of documentation, compliance with UNHCR administrative and financial procedures, and responsiveness to operational needs. Regular reviews of travel processing, event support, reporting requirements, and record-keeping will serve as key indicators of progress. Performance will be assessed in line with the following core competencies:

• Accountability: Delivering outputs on time, ensuring accuracy, and adhering to established rules and procedures.
• Communication: Providing clear updates, timely responses, and effective guidance for staff and participants.
• Organisational Awareness: Applying UNHCR policies correctly and maintaining compliance with internal and donor requirements.
• Teamwork and Collaboration: Coordinating effectively with colleagues, internal units, and external partners.
• Client and Results Orientation: Providing efficient, service-focused support that meets operational needs.
• Commitment to Continuous Learning: Incorporating feedback, adapting to procedural updates, and improving work processes.

Monitoring will be conducted through regular reviews, examination of completed deliverables, and verification of adherence to timelines and quality standards.

Individual Contractor Agreements Definition

Individual contractor is an individual engaged by UNHCR under a contract of limited duration to provide skills or knowledge for the performance of a specific task or piece of work and engaged under an individual contract issued directly by UNHCR. They are neither staff members of UNHCR under the Staff Regulations and Rules, nor Officials for the purpose of the Convention on the Privileges and Immunities of the United Nations of 13 February 1946.

Contract Duration/Renewal

Any extension of an individual contract is subject to operational needs, satisfactory service, and availability of funds. There is no expectation of renewal or conversion of the individual contract beyond its expiry date.

Working Hours

40 hours per week, inclusive of mandatory night shifts, possibility of work on weekends and official holidays as part of the assigned schedule.

Leave Entitlements

Annual leave at the rate of two and a half working days per month. Sick leave at the rate of two working days for each month of service.

Medical Coverage

Cigna Health Insurance, also available optionally for eligible dependents subject to additional contribution rates.

Remuneration

Remuneration at the level of the vacancy based on the International Civil Services Commission (ICSC) salary scale.

Legal Requirements

Individual Contractors must comply with relevant local legislation, including but not limited to those relating to taxation, social security requirements, licenses, work permits and visas, and other details stipulated in the terms of their contract. UNHCR undertakes no liability for taxes and social security contributions, duties or other contributions payable by the individual contract holder on payments made under the individual contract. The individual contract holders will not be reimbursed such taxes or granted any other benefit, payment or subsidy which is not expressly provided for in the contract under which they are engaged. UNHCR may require the individual contract holder to provide evidence within a reasonable time that they have registered for and are paying applicable taxation and social security to the relevant national authorities. Important to note: The Individual Contractor shall be responsible for paying any tax levied by his/her Government or other entities on his/her UNHCR earnings. Under no circumstances shall UNHCR be responsible for paying or reimbursing such taxes.

MFA Clearances and ID Cards

Applications of non-Turkish candidates are subject to MFA clearance before any offer can be made. For cleared candidates who are recruited, MFA ID card applications will be processed while the issuance lies within the authority of the MFA. Important to note: Once the MFA ID is issued, the time spent under an Individual Contract no longer counts toward eligibility for Turkish citizenship.

Application Requirements

Applicants must ensure:

• To attach their valid residence permits (both sides visible) in case they are non-Turkish nationals.
• PLEASE DO NOT USE TURKISH CHARACTERS IN YOUR NAME & SURNAME INFORMATION.
• UNHCR does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training, or any other fees). Only short-listed candidates will be notified.
• External candidates should be legally present in Türkiye at the time of application, recruitment, and hire.
• Non-Turkish citizens are required to upload their residence permits or relevant documents under the ‘Certifications’ section, by selecting the type as ‘Personnel Administration - Other’, in order to be considered for this job opening.
• Applications by non-Turkish citizens will NOT be considered if a valid residence permit is not attached to the application.

Standard Job Description

Required Languages , , Desired Languages , , Additional Qualifications Skills Education Certifications Work Experience Other information This position doesn't require a functional clearance Remote No

Important notice: Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing or training).

Company Culture & Employer Branding

The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity. UNHCR, the UN Refugee Agency, takes the lead in protecting people forced to flee wars and persecution around the world, providing life‑saving aid including shelter, food and water to ensure their basic safety, rights and dignity. With 18,879 women and men working in 137 countries, we work tirelessly to make a difference in the lives of 89.3 million forcibly displaced people worldwide. Our dedicated and professional staff work around the clock in roles including legal protection, community services, public affairs, health and more. Despite the challenges they can face, our staff are proud to work for UNHCR and determined to make a positive impact.

Disability Inclusion

If you are a person with a disability and you expect you may face challenges during the recruitment process, you can indicate it in your application form. There are options to select any health conditions you may have and outline any necessary adjustments related to disabilities during the recruitment phases. Providing this information is optional. It will be treated as strictly confidential and used only for the purpose of finding out how to better assist you during the recruitment process. Adjustments for candidates with disabilities will be provided as best as possible and as needed upon request. All candidates will be assessed based on meeting the requirements for each vacancy in relation to experience, skills, and education.