Vessel Operations Executive

XIEHAI BULK SHIPPING PTE. LTD.; Singapore; On-site; SGD 47,000 - 74,000; Full time

Job summary

XIEHAI BULK SHIPPING PTE. LTD. in Singapore is seeking an Operations Coordinator to support daily vessel operations, cargo handling, and essential documentation.

This role requires strong coordination and communication across internal teams and external partners. You will liaise with port authorities, agents, terminals, bunker suppliers, and service providers to ensure smooth operations, monitor schedules, and assist in voyage planning while maintaining compliance and cost control.

Qualifications

• Degree in Maritime Studies, Logistics, Business Administration, or related discipline.
• Relevant experience in vessel operations or shipping preferred.
• Familiarity with port operations and shipping documentation processes.
• Good communication and coordination skills.
• Detail-oriented, organised, and able to work independently.
• Proficient in Microsoft Office applications.
• Ability to communicate effectively in English.
• Ability to communicate in Mandarin (spoken and written) to liaise with Mandarin-speaking clients and stakeholders.

Responsibilities

• Coordinate daily vessel operations, including cargo loading and discharging activities.
• Liaise with port authorities, agents, terminals, bunker suppliers, and service providers to ensure smooth and efficient operations.
• Monitor vessel schedules, voyage progress, and operational performance.
• Prepare and review shipping documentation, including Bills of Lading, cargo manifests, and stowage plans.
• Support voyage planning activities, including bunker procurement and route optimisation.
• Handle operational issues and resolve discrepancies in a timely manner.
• Maintain accurate operational records and internal databases.
• Assist in monitoring voyage costs and operational budgets.
• Ensure compliance with company policies and applicable maritime regulations.
• Participate in initiatives to improve operational processes and efficiency.

Skills

Communication

Coordination

Detail-oriented

Independence

English proficiency

Education

Maritime studies / Logistics / Business Administration degree

Tools

Microsoft Office

Job description

Job Responsibilities

• Coordinate daily vessel operations, including cargo loading and discharging activities.
• Liaise with port authorities, agents, terminals, bunker suppliers, and service providers to ensure smooth and efficient operations.
• Monitor vessel schedules, voyage progress, and operational performance.
• Prepare and review shipping documentation, including Bills of Lading, cargo manifests, and stowage plans.
• Support voyage planning activities, including bunker procurement and route optimisation.
• Handle operational issues and resolve discrepancies in a timely manner.
• Maintain accurate operational records and internal databases.
• Assist in monitoring voyage costs and operational budgets.
• Ensure compliance with company policies and applicable maritime regulations.
• Participate in initiatives to improve operational processes and efficiency.

Requirements

• Degree in Maritime Studies, Logistics, Business Administration, or related discipline.
• Relevant experience in vessel operations or shipping industry preferred.
• Familiarity with port operations and shipping documentation processes.
• Good communication and coordination skills.
• Detail-oriented, organised, and able to work independently.
• Proficient in Microsoft Office applications.
• Ability to communicate effectively in English.
• Ability to communicate in Mandarin (spoken and written) to liaise with Mandarin-speaking clients and stakeholders.