Trust Adminstrator

HCO STRATEGY PTE. LTD.; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

HCO STRATEGY PTE. LTD. is a trusted Singaporean independent trust services firm seeking a Trust Administration professional to manage day-to-day administration of a portfolio of trust accounts and report to the Head of Trust Administration.

The role involves onboarding new clients, AML/KYC documentation, drafting trust instruments, asset transfers, distributions to beneficiaries, and coordinating with lawyers, tax advisors and bankers to ensure compliant, timely service.

Qualifications

• 2-5 years of proven Trust and Company administration experience.
• Relevant Degree/ Diploma holder (Accounting preferred)
• STEP qualified or part qualified / pursuing
• Clear track record of ability to garner client's confidence & understand client needs in structuring a Trust setup
• Team-player with outstanding interpersonal skills
• Conscientious with good attention to detail
• Outstanding written and verbal communication skills
• Proven ability to work under pressure to meet deadlines
• Independent and positive working attitude

Responsibilities

• Assist with onboarding of new clients and AML/KYC documentation
• Draft trust documents such as resolutions and letters of wishes
• Assist in asset transfers into the Trust setup including opening bank accounts
• Collect earnings, dividends, or sale proceeds and allocate to the Trust account
• Liaise with intermediaries (lawyers, tax advisors, bankers) as needed
• Assist in distribution to Beneficiaries per the Trust Deed
• Perform periodic reviews of Trusts and Estates under administration
• Manage and administer existing book of trust clients and maintain strong relationships
• Highlight AML/KYC issues to management promptly
• Raise awareness of any AML/KYC issues to management

Skills

Trust administration

Client relationship

Communication

Attention to detail

Team player

Working under pressure

AML/KYC knowledge

Onboarding

Education

Accounting degree/diploma

STEP qualification

Professional certification in trust

Job description

Our client is one of Singapore's oldest, independent trust services company.

Role: Manage the day-to-day administration of a portfolio of Trust accounts, reporting to the Head of Trust Administration

Responsibilities

• To assist with the on-boarding of new clients and obtain the requisite AML/KYC documentation, review of Source of Funds & Source of Wealth information.
• To assist in drafting trust documents such as trust resolutions and letter of wishes.
• To assist in the Asset(s) transfer into the Trust setup, including opening bank accounts.
• To assist in the collection of earnings, dividends or sale of assets, placement of proceeds in the Trust account.
• To liaise with intermediaries relating to the trust structures such as lawyers, tax advisors and bankers when necessary.
• To assist in the direct distribution of funds to Beneficiaries, in accordance with the Trust Deed.
• To undertake Periodic Review of Trust and Estates under administration.
• To manage and administer the existing book of trust clients and develop the relationship by providing exemplary services.
• To attend any risks derived from annual reviews on the trust structures.
• Perform any other ad hoc assignments.
• To raise awareness to management of any AML or KYC issues relating to our existing trust structures promptly

Skills and qualifications

• 2- 5 years of proven Trust and Company administration experience
• Relevant Degree/ Diploma holder (Accounting preferred)
• STEP qualified or part qualified /pursuing
• Clear track record of ability to garner client's confidence & understands the needs of clients when structuring a Trust setup.
• Team-player with outstanding interpersonal skills
• Conscientious, with good attention to detail
• Outstanding written and verbal communication skills
• Proven ability to work under pressure to meet deadlines
• Independent and positive working attitude

Key performance indicators

• No overdue of periodic reviews of the trust cases being assigned to
• Reply to client's requests or queries promptly within 2 working days
• Ensure vigilance & awareness of KYC/AML procedures
• Timely new client onboarding with the compliance department