Temporary Executive (Design & Engineering Scholars Programme) (Immediate contract until 31 Jan 2027)

National University of Singapore; Singapore; On-site; SGD 39,060 - 55,800; Full time

Job summary

The National University of Singapore is seeking a Temporary Executive for the Design & Engineering Scholars Programme. This role involves providing administrative support for scholarship selection, managing events, and ensuring effective communications with scholars.

Applicants should have a Bachelor’s degree in a STEM field and preferably 1 to 3 years of relevant experience. Strong organisational skills and proficiency in Microsoft Office are essential for maintaining programme operations effectively.

Qualifications

• Bachelor’s degree in Science, Technology, Engineering, Mathematics (STEM), or an equivalent discipline is preferred.
• Preferably 1 to 3 years of relevant administrative or programme support experience.
• Good written and verbal communication skills, professional interaction expected.

Responsibilities

• Provide administrative support for scholarship selection and admissions processes.
• Coordinate and manage logistical arrangements for programme events.
• Support routine communications with scholars and academic mentors.

Skills

Organisational skills

Communication skills

Microsoft Office

Coordination skills

Dependability

Education

Bachelor’s degree in STEM or equivalent

Job description

Job Title: Temporary Executive (Design & Engineering Scholars Programme) (Immediate contract until 31 Jan 2027)

University-Level Unit: College of Design and Engineering

Faculty/Department-Level Unit: Dean's Office (College of Design & Eng)

Employee Category: Contingent

Location: Kent Ridge Campus

Posting Start Date: 03/06/2026

Job Description

Programme & Scholarship Administration

• Provide administrative support for the scholarship selection and admissions processes, including documentation, scheduling, and records management.
• Support the administration of scholarship disbursements and routine finance‑related matters such as claims processing and tracking, in accordance with University guidelines.
• Maintain accurate programme records and data repositories to support efficient operations.

Student & Programme Support

• Support Design & Engineering (D&E) Scholars in administrative matters to ensure timely completion of programme requirements.
• Assist scholars with enrolment into programme‑specific courses and related administrative procedures.
• Provide procedural guidance on academic planning processes and coordinate with academic mentors or relevant offices where appropriate.
• Support the administration of scholars’ projects and enrichment activities through coordination and documentation.

Events, Outreach & Logistics

• Coordinate and manage administrative and logistical arrangements for programme events, including orientation activities, outreach talks, briefings, and seminars.
• Liaise with internal and external parties to facilitate event execution.
• Support outreach activities, including coordinating arrangements with pre‑university institutions.
• Prepare and update outreach and publicity materials using approved templates and content.

Communications & General Administration

• Support routine communications with scholars, academic mentors, alumni, and administrative stakeholders.
• Update the programme website and social media platforms with approved content.
• Provide administrative and financial support for D&E Scholars' student club activities, including claims processing and budget tracking.
• Perform other administrative duties as assigned by the programme leadership to support day‑to‑day operations.

Qualifications

• Bachelor’s degree in Science, Technology, Engineering, Mathematics (STEM), or an equivalent discipline is preferred.
• Preferably 1 to 3 years of relevant administrative or programme support experience; applicants with relevant internship experience may also be considered.
• Experience in an academic, education, public sector, or structured organisational environment is an advantage.
• Strong organisational and coordination skills, with the ability to manage multiple tasks concurrently.
• Good written and verbal communication skills, and the ability to interact professionally with students and staff.
• Proficient in Microsoft Office applications; comfortable working with administrative systems and databases.
• Meticulous, dependable, and service oriented, with the ability to work independently within established guidelines.