Technical Assistant

ARCADIA SHIPPING PTE. LTD.; Singapore; On-site; SGD 47,000 - 69,000; Full time

Job summary

Arcadia Shipping Pte. Ltd. is seeking a Documentation Coordinator to support Technical Superintendents in maintaining vessel certification and documentation systems.

The role involves updates on Class/Flag status, arranging surveys, and coordinating with the Purchasing Department for service requirements. You will manage filing, documentation control, and ERP shipping records (ShipNet), ensuring timely reports and communication with vessel owners and stakeholders.

Qualifications

• Diploma holder in a related field/discipline.
• Minimum 3 years experience in marine industries is a MUST.
• Ability to multi-task and take initiative.

Responsibilities

• Maintain / update vessel certification and documentation system.
• Follow up on Class and Flag Status; arrange surveys/services as required.
• Monitor and maintain ship certificates on shared drive + ERP (ShipNet).
• Assist with compilation of docking reports and import quotations for dry docking.
• Provide remote assistance to Superintendents when vessels lack Internet access.

Skills

Documentation management

ERP

Marine industry experience

Certificate tracking

Education

Diploma in related field

Tools

ShipNet ERP

Job description

Functions and Responsibilities

• Support Technical Superintendents by maintaining / updating vessel certification and documentation system.
• Follow up on Class and Flag Status of each vessel and arrange for Surveys/ Services as required.
• Monitor and maintain ship certificates on shared drive + ERP (ShipNet).
• Follow up on repairs/services as arranged by the Superintendent in consultation with vessel purchaser.
• Assist with compilation of specifications and import quotation for dry docking.
• Assist with compilation of docking reports as provided by the Superintendent.
• On occasion follow up with purchasing requirements as arranged by the Superintendent - liaising with the Purchasing Department
• Provide remote assistance to the Superintendents as required - vessels do not have Internet access or when Superintendent is travelling.
• Assist the Superintendent with Management Reports.
• Filing of certificates, and Engine related weekly and monthly reports and documentation as received from the vessels/various other parties - moving to electronic filing and SHIPNET.
• Send out certificates/documents to the vessel - write official letters/follow up on response from the vessel
• Arrange and follow up on Travel Requirements for the Technical Superintendents.
• Update and provide Class survey status as required by Marine / Technical Superintendent.
• Arrange and coordinate for storage and retrieval of ship document and Manuals from / to warehouse.
• Documentation control receipt, dispatch and disperse mails / invoices to the ship and within the fleet personal.
• Maintain contact and communicate with owners as/ if required in matters related to vessel documentation.
• Monitor and coordinate the LO and grease analysis reports for the fleet (Collection / Logistical arrangements / receipt and transmission of reports)
• Follow up on SOPEP/SMPEP and other Ship Specific Manuals (Class approval / Connecting to vessel)
• Attend Technical Department meetings, record minutes and distribute as required.

Job Requirements

• Diploma holder in related field/discipline
• Self-motivated individual with a minimum 3 years experience in marine industries is a MUST
• Possess initiative and able to multi-task
• Tech Savvy, adaptable to working with ERP

Salary offer will be commensurate to experience

Company information

Registration No.

201512677E