Team Assistant

Swiss Reinsurance Company; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

Swiss Re Corporate Solutions is looking for a Team Assistant Asia to support 3-4 Asia Executive Team members with administrative tasks, travel planning, diary management and cross‑timezone coordination. You will help documents, reports and emails stay organized and ensure smooth office operation.

Requirements include 5+ years in a global company, excellent relationship building, confidentiality, and proficiency in MS Word, Excel and PowerPoint.

Qualifications

• Excellent interpersonal and communication skills.
• Fluency in written and spoken English.
• Ability to build relationships across teams.
• Discretion handling confidential information.
• Strong organizational and time-management skills.

Responsibilities

• Support 3-4 Asia Executive Team members on administrative tasks.
• Plan and arrange international travel and complete expense reports.
• Diary management and meeting coordination across multiple time zones.
• Coordinate documents and correspondence (letters, reports, emails, presentations).
• Prepare briefings for meetings, interviews, and travels as required.
• Build relationships across teams; coordinate travel, meetings, and events as needed.
• PO/Accruals management.
• Ad hoc initiatives/offsites as required.

Skills

Interpersonal communication

Relationship building

Diary management

Travel planning

Confidential information handling

Multitasking and time-zone management

Tools

MS Word

Excel

PowerPoint

Job description

About the Role

The Team Assistant Asia is a service-oriented and outgoing person, who is proactive and enjoys supporting company’s administrative life. You should have the ability to perform tasks in an efficient, proactive, and accurate manner. Also, you enjoy working in many different areas and are flexible to adapt in a dynamic environment.

You will work in a diverse team and ensure that everything in the office is running smoothly.

You should bring positive energy, a “hands-on” attitude and should possess empathy.

Main Tasks/Activities

• Support 3-4 Asia Executive Team members on administrative tasks
• Planning and arranging international travel and complete expense reports in a timely manner
• Diary management and meeting arrangement/coordinating across multiple time-zones.
• Coordinate documents and correspondence, including letters, reports, emails, presentations, memos, etc.
• Prepares briefings for meetings, interviews, travels etc., as required.
• Builds relationships across a variety of team and people to undertake the role. This role may be require you to work with other assistants to coordinate travel, meetings, and events.
• PO/Accruals management
• Ad hoc initiatives/offsites as required occasionally.

About You

• 5+ years of experience a global company, preferably in wide-ranging or cross-functional areas.
• Strong skill of managing expectations and deadlines in the face of complexity, conflicting pressures, and ambiguous circumstances
• Excellent at building relationships.
• Comfortable behind the stage, supporting the person in the spotlight; thrive on helping others be their best selves and anticipating their needs.
• Trustworthy to senior management and able to handle confidential and sensitive information.
• Show drive and agility with a "can-do" attitude.
• A good team player with approachable character, positive attitude and strong ownership.
• Excellent interpersonal and communication skills.
• Fluency in written and spoken English.
• Proficiency in MS Word, Excel, PowerPoint.

About Swiss Re Corporate Solutions

Swiss Re is one of the world’s leading providers of reinsurance, insurance and other forms of insurance-based risk transfer. We anticipate and manage risks, from natural catastrophes and climate change to cybercrime.

Swiss Re Corporate Solutions is the commercial insurance arm of the Swiss Re Group. We offer innovative insurance solutions to large and midsized multinational corporations from our approximately 50 locations worldwide. We help clients mitigate their risk exposure, whilst our industry-leading claims service provides them with additional peace of mind.

Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking. Swiss Re Corporate Solutions embraces a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. In our inclusive and flexible environment everyone can bring their authentic selves to work and their passion for sustainability.

If you are an experienced professional returning to the workforce after a career break, we encourage you to apply for open positions that match your skills and experience.

We may use AI-powered tools to support the review and evaluation of applications for this position. These tools provide additional insights to our recruitment teams, but all hiring decisions are carefully reviewed and made by people. To learn more about how we use AI in recruitment and how we handle your personal data, please review our Data Privacy Statement before applying.

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