CEO Office Project Analyst & Coordinator

Swiss Reinsurance Company; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Swiss Re Corporate Solutions in Singapore seeks an experienced regional project coordinator to support priority initiatives across Asia. You will structure governance, maintain plans, trackers and milestones, and collaborate with senior leaders to ensure timely delivery.

This hands-on role requires strong analytical thinking, excellent organisation, and professional judgment in a fast-paced financial services environment. Experience in PMO, strategy support or commercial roles is preferred.

Qualifications

• 5–7 years of professional experience in an MNC, consulting firm or global matrix organization.
• Advanced application of AI models, MS Excel, Word, PowerPoint and other MS Office tools.
• Experience in project coordination, PMO, business management, strategy support or commercial roles.
• Exposure to regional, cross‑functional or senior‑stakeholder environments is strongly preferred.
• Proven experience in working with tight timelines and multitasking under stress.
• Background in financial services, insurance, reinsurance, consulting or corporate roles is an advantage.

Responsibilities

• Support the planning and execution of regional initiatives and strategic projects, including maintaining project plans, trackers, and milestones.
• Monitor progress against timelines and deliverables; proactively follow up on actions and dependencies
• Identify risks, delays, or escalation points early and raise them with remedial actions
• Ensure projects progress smoothly from initiation through completion
• Support preparation and coordination of Asia leadership committee meetings and updates, including agendas, materials and action logs
• Capture key outcomes, decisions and follow-ups with accuracy and professionalism and track post‑meeting actions to closure
• Support ad-hoc tasks such as key events, offsites, transformation projects
• Act as a dependable coordination point across regional, country and functional teams
• Communicate clearly with senior stakeholders in a fast-paced environment
• Build personal networks with teams on the ground in our locations
• Help build structure and consistency in recurring processes, reporting and workflows
• Introduce simple tools, templates or improvements to enhance efficiency and clarity
• Demonstrate a proactive mindset in identifying and addressing issues before they accelerate

Skills

PMO

Project coordination

Strategy support

Business management

Regional coordination

Cross-functional collaboration

Tools

MS Excel

MS Word

PowerPoint

MS Office

Job description

About the Role

This role supports the execution of regional priorities through strong business coordination, project discipline, and stakeholder management by working closely with senior leaders across Singapore and the Asia region to ensure that strategic initiatives, governance forums, and priority projects are well‑structured, well‑tracked, and delivered to agreed timelines. It is a hands‑on business support and project role designed for high‑caliber professionals early in their career who can combine analytical thinking, strong organization skills, and a proactive self-starter mindset. The role offers meaningful exposure to senior stakeholders, while requiring high standards in execution, communication, and professional judgement.

Key Responsibilities

Project & Initiative Coordination

• Support the planning and execution of regional initiatives and strategic projects, including maintaining project plans, trackers, and milestones.
• Monitor progress against timelines and deliverables; proactively follow up on actions and dependencies
• Identify risks, delays, or escalation points early and raise them with remedial actions
• Ensure projects progress smoothly from initiation through completion

Executive & Governance Support

• Support preparation and coordination of Asia leadership committee meetings and updates, including agendas, materials and action logs
• Capture key outcomes, decisions and follow‑ups with a high level of accuracy and professionalism as well as tracking post‑meeting actions to ensure closure
• Support in ad‑hoc tasks. eg. key events/ offsites, transformation projects, etc.

Stakeholder Management & Communication

• Act as a dependable coordination point across regional, country and functional teams
• Communicate clearly and professionally with senior stakeholders in a fast‑paced environment
• Build personal networks with teams on the ground in our locations

Ways of Working & Continuous Improvement

• Help build structure and consistency in recurring processes, reporting and workflows
• Introduce simple tools, templates or improvements to enhance efficiency and clarity
• Demonstrate a proactive mindset in identifying and addressing issues before they accelerate

What Success Looks Like

• Deliverables are on time, accurate, and well‑organised
• Senior stakeholders experience the role as reliable, commercially aware, and easy to work with
• Projects are structured, tracked and progressed with discipline
• Issues are anticipated rather than reactively dealt with
• The individual steadily builds confidence, credibility and business acumen

About You

Professional Experience

• 5–7 years of professional experience, ideally within an MNC, consulting firm or global matrix organization
• Advanced application of AI models, MS Excel, Word, Powerpoint and other MS Office tools
• Experience in project coordination, PMO, business management, strategy support or commercial roles
• Exposure to regional, cross‑functional or senior‑stakeholder environments is strongly preferred
• Proven experience in working with tight timelines and multitasking under stress
• Background in financial services, insurance, reinsurance, consulting or corporate roles is an advantage

Core Skills & Personal Attributes

• Strong results and deadline orientation with a proven ability to deliver in structured timelines
• Solid understanding of basic project management principles (planning, tracking, follow‑up)
• Highly organised; able to manage multiple priorities with attention to detail
• Strong business writing and verbal communication skills in English
• Confident interpersonal skills, with maturity in engaging senior stakeholders

• Proactive, accountable and ownership‑driven
• Calm, dependable and discreet with sensitive information
• Motivated by learning, exposure and long‑term development

About Swiss Re Corporate Solutions

Swiss Re is one of the world’s leading providers of reinsurance, insurance and other forms of insurance‑based risk transfer. We anticipate and manage risks, from natural catastrophes and climate change to cybercrime.

Swiss Re Corporate Solutions is the commercial insurance arm of the Swiss Re Group. We offer innovative insurance solutions to large and midsized multinational corporations from our approximately 50 locations worldwide. We help clients mitigate their risk exposure, whilst our industry‑leading claims service provides them with additional peace of mind.

Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking. Swiss Re Corporate Solutions embraces a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. In our inclusive and flexible environment everyone can bring their authentic selves to work and their passion for sustainability.

If you are an experienced professional returning to the workforce after a career break, we encourage you to apply for open positions that match your skills and experience.

We may use AI‑powered tools to support the review and evaluation of applications for this position. These tools provide additional insights to our recruitment teams, but all hiring decisions are carefully reviewed and made by people. To learn more about how we use AI in recruitment and how we handle your personal data, please review our Data Privacy Statement before applying.

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