Strategic Admin & IT Operations Lead

Nanyang Technological University Singapore; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

The National Institute of Education (NIE), Singapore, is seeking a Senior Executive to provide high‑level administrative support across finance, procurement and operations. You will coordinate budgets, records, and IT review processes, while ensuring accuracy and timely reporting.

Key requirements include a Polytechnic Diploma in Business Studies/Administration, at least 5 years of relevant experience, proficiency with Microsoft Office, Adobe, Ariba and SAP, and strong writing and communication

Qualifications

• Polytechnic Diploma in Business Studies/Administration is required.
• At least 5 years of experience in finance, procurement and administration.
• Experience in Higher Education would be advantageous.
• Proficient in Microsoft Office and Adobe.
• Experience with Ariba and SAP is preferred.
• Strong written and verbal communication skills.

Responsibilities

• Provide efficient administrative support by processing requests promptly, maintaining accurate records, coordinating access and safety matters, communicating clearly within the division, and driving continuous process improvement.
• Provides support for IT review and approval of ICT purchase requests, processes IT transactions in ARIBA, maintains transaction and inventory records in SAP and CAMS, facilitates financial and asset audits, manages asset write-off and disposal requests, and supports continuous improvement to enhance accuracy and operational efficiency.
• Provides strategic support to the ACIS Divisional Director’s Office in strategic planning and budget management, including the preparation of progress and KPI reports to support planning and decision-making, assisting in the review and coordination of paper submissions, and managing budget planning and submissions for multiple funding sources and ACIS operating budgets. Responsibilities also include budget apportionment, utilisation, and cashflow monitoring.
• Provides strategic coordination and support for NTU and industry events and engagement initiatives.
• Any other administrative duties as assigned.

Skills

Administrative skills

Organizational skills

Interpersonal skills

Communication skills

Writing skills

Education

Polytechnic Diploma in Business Studies/Administration

Tools

Microsoft Office

Adobe

Ariba

SAP

Job description

The National Institute of Education (NIE), Singapore, is seeking a Senior Executive to provide high‑level administrative support across finance, procurement and operations. You will coordinate budgets, records, and IT review processes, while ensuring accuracy and timely reporting.

Key requirements include a Polytechnic Diploma in Business Studies/Administration, at least 5 years of relevant experience, proficiency with Microsoft Office, Adobe, Ariba and SAP, and strong writing and communication