Shipping Operation Executive

PETROLIMEX SINGAPORE PTE. LTD.; Singapore; On-site; SGD 39,000 - 61,000; Full time

Job summary

PETROLIMEX SINGAPORE PTE. LTD. is seeking a detail-oriented Vessel Operation Executive to manage daily vessel operations, laytime, demurrage, and voyage records for chartered vessels.

You will support the chartering desk by ensuring accurate documentation (SOF, NOR, port logs) and coordinate with owners, operators, and internal teams to ensure smooth voyage execution.

Qualifications

• Diploma or Bachelor’s degree in Maritime Studies, Shipping, Logistics, or a related field.
• Experience in vessel operations, chartering, or shipping operations is preferred.

Responsibilities

• Handle day-to-day vessel operations for chartered vessels (voyage/time charter).
• Coordinate with ship owners, operators, agents, brokers, and internal chartering/trading teams.
• Monitor vessel schedules, ETA/ETD, port operations, loading/discharging activities.

Skills

Coordination skills

Communication skills

Organizational skills

MS Office proficiency

English language proficiency

Education

Diploma/Bachelor's in Maritime Studies/Shipping/Logistics

Tools

MS Office

Job description

JobSummary

We arelooking for a detail-oriented Vessel Operation Executive to handle daily vesseloperations and operational documentation for chartered vessels. The rolesupports the chartering/shipping desk by ensuring smooth voyage execution,accurate operational records, and proper handling of laytime, demurrage, andclaims in accordance with charter party terms.

KeyResponsibilities

• Handle day-to-day vessel operations for chartered vessels (voyage/time charter)
• Coordinate with ship owners, operators, agents, brokers, and internal chartering/trading teams
• Monitor vessel schedules, ETA/ETD, port operations, loading/discharging activities
• Ensure vessel operations are performed in compliance with Charter Party terms
• Prepare, check, and maintain operational documents and records, including SOF, NOR, port logs, and voyage files
• Maintain accurate operation records, reports, and filing systems for each voyage
• Prepare operational reports and provide timely updates to management and chartering team
• Support laytime calculation, demurrage/despatch (DEM/DESP) follow-up
• Assist in handling demurrage claims and operational claims, including document collection and coordination with relevant parties
• Follow up and review PDA/FDA and operational costs related to voyages
• Coordinate bunkering, port services, and vessel requirements as needed
• Identify, report, and follow up on operational issues, delays, or deviations during voyages
• Perform other duties related to vessel operations as assigned

JobRequirements

• Experience in vessel operations, chartering operations, or shipping operations is preferred. Fresh graduates with relevant qualifications and a strong willingness to learn are also welcome to apply.
• Diploma or Bachelor's degree in Maritime Studies, Shipping, Logistics, or a related field.
• Good understanding of charter parties, vessel operations, and shipping practices.
• Familiarity with laytime calculations, Statements of Facts (SOF), demurrage/despatch, and claims handling would be an advantage.
• Ability to maintain accurate documentation, reports, and operational records.
• Strong coordination, communication, and organizational skills.
• Ability to work independently and coordinate multiple voyages, with guidance provided where required.
• Proficient in MS Office.
• Good command of written and spoken English.