Shipping Coordinator IV, Logistics

Kulicke & Soffa Pte Ltd; Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

Kulicke and Soffa Industries, Inc. in Singapore is seeking a Shipping Coordinator to manage shipping documentation, coordinate shipments and ensure timely deliveries.

You will enter data in Oracle, prepare documents, and liaise with Customer Service, suppliers, forwarders and warehouse teams to resolve issues and meet KPIs.

This role requires 3+ years shipping experience, proficiency with Excel, and the ability to lead a small team while maintaining compliance.

Qualifications

• 3+ years of experience in shipping coordination.
• Proficient in Oracle data entry and MS Excel.
• Ability to lead a team and meet monthly KPIs.

Responsibilities

• Prepare and file shipping documents for various shipment types.
• Manage BOI shipments approvals and advance shipping docs.
• Enter shipment data in Oracle and customer portals.
• Coordinate with Customer Service, Suppliers, Freight Forwarders, and warehouse staff.
• Monitor shipment reports to ensure timely deliveries.
• Lead the shipping team and resolve daily issues.
• Investigate shipment issues and implement corrective actions.
• Assist in manpower allocation and train new hires.

Skills

Shipping coordination

Data Entry

Excel

Word

Team leadership

Problem solving

Communication

Attention to detail

Tools

Oracle

Job description

As a Shipping Coordinator, you will be responsible for managing shipping documentation, coordinating shipments and ensuring timely deliveries. It involves data entry, compliance with shipping regulations, collaboration with various stakeholders including Customer Service, Suppliers, Freight Forwarders and warehouse personnel.

• Prepare and file all shipping documents (D/O, Commercial Invoice, Packing List) for different types of shipments (Revenue Sales / Warranty Orders).

• Manage BOI Shipments approval and provide Advance Shipping documents.

• Enter and update shipment data in Oracle System and customer portals.

• Provide shipment-related information upon request (e.g. Pictures, Certificate of Origin, Cargo details) to Customer.

• Liaise with Customer Service Representatives, Suppliers, Freight Forwarders, shipping companies and warehouse personnel on delivery status / shipment schedules.

• Monitor shipment reports (e.g. Miss OTD report, BOI report, daily shipping reports) to ensure timely deliveries.

• Lead the shipping team & resolve daily shipment and order processing issues encountered by the team, including correspondence on shipments (e.g. missing / additional documents to support shipment clearance) and elevate complicated issues where required).

• Conduct investigation of shipment issues/errors and implement correction actions on simple issues. For complicated issues, to work together with Supervisor on the resolution.

• Assist in daily manpower allocation for shipping operation and train new hires / team members in shipping process.

• Point of contact for routine shipping-related inquiries and coordinate with other departments.

• Performs other duties as assigned.

• Preferred 3 or more years of experience in shipping coordination.

• Experience in working on assignments that require judgment in resolving issues or in making recommendations.

• Able to perform Data Entry of shipments details into Oracle.

• Able to troubleshoot for incorrect shipment arrangement / documentation error under moderate supervision.

• Able to work independently and lead team to deliver monthly KPIs.

• Proficiency in Microsoft Excel (Data Entry, using of simple formula).

• Proficiency in Microsoft Word for preparation of Standard Letters for shipment documentation.

Company Overview

Founded in 1951, Kulicke and Soffa Industries, Inc. (NASDAQ: KLIC) specialize in developing cutting-edge semiconductor and electronics assembly solutions enabling a smarter and more sustainable future. Ever-growing range of products and services supports growth and facilitates technology transitions across large-scale markets.

Please refer to the website for more details: www.kns.com.

Equal Opportunity

Kulicke & Soffa recruits on the basis of merit (such as skills, experience or ability to perform the job), regardless of age, race, gender, religion, marital status and family responsibilities, or disability.