Service Coordinator

Xylem; Singapore; Remote; SGD 36,000 - 58,000; Full time

Job summary

Xylem is seeking a Service Coordinator in Singapore to support service operations, ensuring contracts, billing and administrative tasks are processed efficiently. You will coordinate schedules with service engineers, maintain billing accuracy, and assist in quotations, with a focus on seamless collaboration across internal teams.

Strong communication in English is essential; Mandarin or Malay is a plus. Candidates should have a Diploma or Degree with relevant experience and be comfortable using

Qualifications

• Diploma or degree with 1 year of applicable work experience in customer service or service coordination, or a Degree with demonstrated capability in comparable work.
• Fluent in English; Mandarin or Malay is an advantage for engaging local customers and stakeholders.

Responsibilities

• Plan and coordinate service schedules for service engineers based on customer requests, priorities, and resource availability.
• Collaborate with internal stakeholders to compile service orders and maintain an accurate billing forecast.
• Assist service manager or engineers in service quotations for standard and non-standard service jobs.
• Work with the workshop and warehouse to coordinate items in and out, including repairs, loaner units, and returns.
• Team with service engineers to ensure proper job closure, accurate documentation, and service report submission.

Skills

Communication skills

English fluency

Mandarin/Malay advantage

MS Office

ERP knowledge

Team collaboration

Education

Diploma or degree

Tools

SAP

ERP systems

Job description

Onsite

Singapore ICON

Full time

R50922

Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23,000 employees operating in over 150 countries, Xylem is at the forefront of addressing the world's most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions.

Job Summary:

The Service Coordinator will be responsible for completing standard business processes to support service operations ensuring that customer contracts, billing, invoicing and issues of any administrative nature are resolved in a timely fashion. This role can support various business units and is critical to ensure proper documentation, payment and resolution of customer issues. This role will also include:

• Ability to perform routine tasks related to the process that they support

• Strong collaboration with customers, service engineers, and customer service on dealing with issues

• Supports service staff in compiling service metrics

• Assists service manager and service staff ensuring customer requests are completed in a timely manner

• Ensure correct time entries and appropriate billing is maintained for service engagements

• Obtain and updates forms of payment to process for service orders from customers

• Enter and create orders for pre-defined or standard jobs

• Ensures all service operations and part numbers are added to service orders

• Ensures on site tech safety credentials or current training in place

Responsibilities:

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily.

• Plan and coordinate service schedules for service engineers based on customer requests, priorities, and resource availability

• Collaborate with internal stakeholders to compile service orders and maintain an accurate billing forecast

• Assist service manager or engineers in service quotations for standard and non-standard service jobs

• Work with the workshop and warehouse to coordinate items in and out, including repairs, loaner units, and returns

• Team with service engineers to ensure proper job closure, accurate documentation, and service report submission

• Create and maintain safe working environment and culture within the organization

• Take care of internal and external customer needs and expectations

• Demonstrates high impact culture through innovation, accountability and empowerment

• Must be able to function in a team environment; usually works with direct supervision but can work independently if needed

• Task execution for area of responsibility up to levels defined in the company's DOA policy

• On the Job Training as advised by supervisor

Education & Experience Requirements:

• Diploma or equivalent qualification plus 1 year of applicable work experience in customer service or service coordination, or a Degree with demonstrated capability in comparable work

Skill Requirements:

• Strong written and verbal communication skills in English; Mandarin or Malay is an advantage for engaging local customers and stakeholders

• Intra-departmental communication for purpose of alignment / information sharing

• Able to execute tasks with guidance

• Ability to understand entry level concepts in execution and organization skills

• Understanding of general business concepts

• Strong communication skills

• Fluency in standard Microsoft Office applications (Outlook, Word, Excel, PowerPoint)

• Basic understanding of ERP systems (e.g., SAP)

• Basic understanding of typical IT business tools

Join the global Xylem team to be a part of innovative technology solutions transforming water usage, conservation, and re-use. Our products impact public utilities, industrial sectors, residential areas, and commercial buildings, with a commitment to providing smart metering, network technologies, and advanced analytics for water, electric, and gas utilities. Partner with us in creating a world where water challenges are met with ingenuity and dedication; where we recognize the power of inclusion and belonging in driving innovation and allowing us to compete more effectively around the world.

Our Talent Community is a great way to stay connected to learn

more about our high impact culture initiatives and latest career

opportunities!

Want to know what kind of Impact you can make?

Our goal is to optimize water access and quality, and promote responsible consumption, so that communities across the globe

can thrive. Through Xylem Watermark, our Corporate Citizenship Program, we provide and protect safe water resources for

communities around the world by engaging all stakeholders and educating about water issues.

Learn more by clicking here - Working at Xylem

( https://www.xylem.com/en-us/careers/working-at-xylem/ )

Inclusion and Belonging at Xylem

Inclusion and Belonging are fundamental to how we enable our customers to tackle global water challenges.

Learn more about our commitment to Inclusion and Belonging.

( https://www.xylem.com/en-us/careers/inclusion-and-belonging/ )