Senior Warehouse Administrative Assistant

BEST DENKI (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 28,000 - 29,000; Full time

Job summary

BEST DENKI (SINGAPORE) PTE. LTD. seeks a senior warehouse administrative assistant to support clerical tasks and ensure smooth warehouse operations.

The role covers document handling, NAV data entry, reporting, and cross-department communication. Requirements include at least 2 years of warehouse admin experience, strong organisational skills, and proficiency with MS Office. Must be able to work Saturdays and public holidays.

Qualifications

• 2+ years of working experience as an administrative assistant in the Warehouse and Logistics sector.
• Proficient in Microsoft Word and Excel.
• Able to multitask and work under pressure in a fast-paced environment.
• Good organisational skills and attention to detail.
• Able to work Saturdays and public holidays.

Responsibilities

• Organise, print, and file delivery orders, sales invoices, and billing receipts.
• Post purchase orders and invoices into NAV system accurately.
• Generate daily warehouse emails, dispatch manifests, and reports.
• Handle emails and phone queries from internal teams, suppliers, and vendors.
• Maintain warehouse health, safety, and equipment maintenance records.

Skills

Multitasking

Attention to detail

MS Office

Team player

Independent worker

Education

2+ years warehouse admin experience

Tools

MS Office

Job description

As a senior warehouse administrative assistant, you will be responsible for providing clerical and administrative support to ensure the smooth running of warehouse operations.

Job Duties and Responsibilities:

• Organise, print, and file delivery orders, sales invoices, and billing receipts.
• Post purchase orders, sales invoices, delivery orders and inventory transfers into the company’s NAV platform accurately
• Generate daily warehouse emails, dispatch manifests, reports and other written documents
• Handle email correspondence and phone queries from other departments within the company, suppliers and third-party vendors.
• Document and file warehouse health, safety, and equipment maintenance records to ensure compliance with Singapore laws and company standards.
• Track outbound deliveries to retail stores or customers and proactively update managers and officers on delays or logistical bottlenecks faced
• Manage and record specific product identifiers, such as warranty documentation, serial numbers, and batch codes for items entering and exiting the warehouse.
• Perform ad-hoc duties as assigned by managers and officers.

Requirements:

• Able to multitask and work under pressure in a fast-paced environment.
• Able to work on Saturdays and public holidays.
• Attention to detail and good organisational skills.
• Well-versed in Microsoft Office (Word, Excel, etc.).
• Able to work independently and be a good team player.
• At least 2 years of working experience as an administrative assistant in the Warehouse and Logistics sector

Work Schedule:

The staff is required to perform the following working shifts:

• Normal Working Hours: 9.30 am to 6.30 pm(1 hour lunch break)
• 6 off days per month (two Saturdays and four Sundays as off days)
• There will be a day off in lieu if one works on a public holiday.

Salary and Allowances:

• Basic salary for full-time: $2500to $2600, depending on experience
• Attendance Allowance forfull-time (After Confirmation): $60

Other details:

• Probation Period: 3 months
• Annual Leave if worked for a complete calendar year: 10 days(Job Grade SG2)