Senior Officer, Admin & Procurement

Sentosa Development Corporation & Subsidiaries; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A prominent Singaporean organization is seeking a dedicated administrative professional to support its IT Division in procurement. Responsibilities include managing purchase orders, processing submissions through GeBIZ, maintaining contracts, and scheduling departmental meetings. The ideal candidate will possess 1-2 years of experience, strong communication skills, and proficiency in Microsoft Office applications. This role offers a chance to contribute towards seamless operational processes while ensuring compliance with government guidelines.

Qualifications

• 1-2 years of administrative experience in procurement.
• Ability to work independently and as part of a team.
• Positive, proactive approach to problem-solving.

Responsibilities

• Manage purchase orders, goods receipts, and e‑invoicing.
• Process procurement submissions through the GeBIZ system.
• Maintain procurement contracts and departmental records.
• Organize and schedule departmental meetings.
• Support various administrative projects and initiatives.

Skills

Strong communication skills

Attention to detail

Problem-solving attitude

Teamwork

Tools

Microsoft Office (Word, Excel, PowerPoint)

GeBIZ

Workday

Job description

Overall Job Purpose:

To provide comprehensive administrative support in procurement to the IT Division, ensuring efficient coordination of procurement activities, compliance with government guidelines, and seamless operational processes.

Key Responsibilities

• Manage large volume of purchase orders, goods receipts & e‑invoicing to ensure timely delivery and accurate invoice processing
• Navigate and process procurement submissions through the GeBIZ system, supporting compliance with government procurement guidelines
• Maintain procurement contracts and departmental records, ensuring accurate documentation and easy retrieval for audits and reviews
• Organize and schedule departmental meetings, including room bookings
• Support various administrative projects and initiatives

Job Requirements

• At least 1‑2 years of administrative experience in procurement
• Strong communication skills with the ability to work independently and as part of a team
• Meticulous attention to detail with a positive, proactive approach to problem‑solving
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint)
• Familiarity with government finance and procurement systems (GeBIZ, Workday, etc.) would be an added advantage