Senior Grants & Research Administration Manager

Nanyang Technological University; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Nanyang Technological University, Singapore (NTU Singapore) invites applications for a Senior Executive/Assistant Manager (Research Administration & Grants Management) to support EOS’s large and diverse research portfolio by managing research administration, grants management, financial governance and operational coordination.

Reporting to the EOS Director and Assistant Director, Grants Management, the successful candidate will ensure effective execution of funded projects across all stages of

Qualifications

• Bachelor’s degree in Business, Finance, Public Administration, or related fields.
• 2 to 4 years of research administration experience in academic or research sector.
• Strong knowledge of procurement, budgeting, compliance, and audit processes.
• Excellent organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills.
• Meticulous with strong attention to detail.
• Able to work independently and in a team.
• Adaptable and willing to learn new skills as required.
• Proficiency in Microsoft Office Suite; familiarity with grant management systems.

Responsibilities

• Support the full lifecycle of research grants, ensuring seamless execution across all stages of funded projects while adhering to grant protocols and guidelines.
• Monitor budgets, review expenditures, prepare financial reports and virements, and ensure audit readiness.
• Oversee procurement processes, vendor management, and coordination of operational logistics, including travel, workshops, and fieldwork in accordance with NTU and funder guidelines.
• Collaborate closely with academic staff, management, and University offices to address and manage administrative matters pertaining to grants.
• Prepare research contracts and research collaboration agreements with individuals or organisations.
• Serve as the point of contact between academic staff and internal/external stakeholders to support the management of research projects including but not limited to grant calls, grant proposal submission and recruitment-related functions.
• Support process improvements by participating in the development and implementation of AI-driven automated workflows to enhance administrative efficiency.
• Mentor junior administrative staff.

Skills

Organizational skills

Analytical skills

Problem solving

Stakeholder communication

Education

Bachelor’s degree in Business, Finance, Public Administration, or related fields

Tools

Microsoft Office Suite

Grant management systems familiarity

Job description

Nanyang Technological University, Singapore (NTU Singapore) invites applications for a Senior Executive/Assistant Manager (Research Administration & Grants Management) to support EOS’s large and diverse research portfolio by managing research administration, grants management, financial governance and operational coordination.

Reporting to the EOS Director and Assistant Director, Grants Management, the successful candidate will ensure effective execution of funded projects across all stages of