Senior Executive, Outreach and Student Admin

Nanyang Technological University Singapore; Singapore; On-site; SGD 40,000 - 54,000; Full time

Job summary

Nanyang Technological University, Singapore (School of Biological Sciences) is seeking an organised administrative professional to coordinate student administration, admissions interviews, and major school events. You will support outreach, student services, and programme administration in a dynamic academic environment.

Fresh graduates welcomed; 2–4 years’ experience in higher education or student services is preferred. Proactive and team-oriented candidates will thrive in this role.

Qualifications

• Bachelor’s degree or equivalent required.
• Candidates with a Polytechnic diploma and relevant working experience may be considered.
• 2–4 years of administrative experience in higher education or student services preferred.
• Strong organisational and communication skills with attention to detail.

Responsibilities

• Coordinate and support student administration matters (leave applications, progression, student support).
• Assist in planning outreach and recruitment activities (Open House, school visits, student engagement events).
• Provide admin and logistical support for major School events (e.g., Science Discovery Camp, Convocation).
• Coordinate undergraduate admissions and scholarship interviews (scheduling, communications, materials).
• Support Final Year Projects administration, including logistics and stakeholder coordination.
• Assist Accelerated Poly Pathway Programme admissions, registration, and certification processes.
• Support examination administration and academic operations for programmes.
• Maintain records and ensure compliance with university policies.

Skills

Organisational skills

Communication

Event coordination

Stakeholder management

Multitasking

Education

Bachelor’s degree

Tools

Microsoft Office

Database systems

Job description

Join Our Team at the School of Biological Sciences, Nanyang Technological University, Singapore

The School of Biological Sciences (SBS), part of the College of Science at Nanyang Technological University, was established in 2002 with a mission to advance excellence in biological and biomedical sciences. Our research spans diverse and impactful areas including infectious diseases, immunology, neurodegenerative disorders, telomere biology, and genome function. SBS is home to a vibrant, international community of scientific leaders, researchers, and professionals dedicated to innovation, discovery, and education.

Key Responsibilities

• Coordinate and support student administration matters, including leave applications, academic progression monitoring, and student support initiatives.
• Support the planning and execution of outreach and recruitment activities, including Open House, Tea Parties, school visits, and student engagement events.
• Provide administrative and logistical support for major School events, such as Science Discovery Camp, Convocation, and other student-related activities.
• Coordinate undergraduate admissions and scholarship interviews, including scheduling, communication with candidates and faculty members, and preparation of interview materials.
• Support the administration of Final Year Projects, including event logistics, documentation management, faculty workload reporting, and coordination with stakeholders.
• Support Accelerated Poly Pathway Programme, including admissions, registration, fee collection, and certification processes.
• Support examination administration and academic operations for undergraduate and postgraduate programmes.
• Maintain accurate records and ensure compliance with University policies and procedures.

Requirements

• Bachelor’s degree from a recognised university; fresh graduates are welcome to apply. Candidates with a Polytechnic diploma and relevant working experience may also be considered.
• Knowledge of academic administration processes within a higher education environment, student lifecycle management, programme administration, and event coordination. Familiarity with Microsoft Office applications and database systems is preferred.
• Preferably 2-4 years of relevant administrative experience in higher education, student services, admissions, or programme administration.
• Strong organisational, coordination, and multitasking skills, with the ability to manage competing priorities and deadlines effectively.
• Excellent interpersonal, communication, and stakeholder management skills.
• Good analytical and problem-solving abilities, with proficiency in Microsoft Office applications.
• Meticulous, detail-oriented, and service-oriented, with a strong commitment to student experience.
• Adaptable and able to work both independently and collaboratively in a team environment.
• Professional, proactive, resourceful, and able to exercise initiative in a fast-paced environment.

The College of Science seeks a diverse and inclusive workforce and is committed to equality of opportunity. We welcome applications from all and recruit on the basis of merit, regardless of age, race, gender, religion, marital status and family responsibilities, or disability.

We regret that only shortlisted candidates will be notified.

Hiring Institution: NTU