Senior Executive, NUHS Residency

National University Health System; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

The National University Health System (NUHS) Graduate Medical Education Office is seeking a Senior Executive to provide essential administrative support to the DIO, manage calendars, meetings, and accreditation activities across residency programmes. You will coordinate schedules, liaise with internal and external stakeholders, and assist in ongoing programme development and reporting.

This role requires a bachelor’s degree in a relevant field, strong organisation, attention to detail, and

Qualifications

• Bachelor’s degree in a relevant field.
• Strong organisation, meticulous and proactive approach.
• Ability to communicate effectively with diverse stakeholders.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint).

Responsibilities

• Provide administrative support to the Designated Institutional Official (DIO).
• Manage DIO’s calendar and coordinate meetings.
• Communicate schedules with stakeholders and obtain endorsements/signatures.
• Prepare materials and data as needed for residency matters.
• Coordinate accreditation-related processes and liaison with internal/external stakeholders.
• Serve as the main point of contact for residency programme policies and reporting.
• Organise meetings, teaching sessions, and prepare reports; support the GME office in events and activities.

Skills

Stakeholder communication

Calendar management

Event coordination

Documentation

MS Office

Education

Bachelor degree in relevant field

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

NUHS RESIDENCY

Graduate Medical Education Office – Senior Executive

Overview

To provide administrative support to the NUHS Graduate Medical Education (GME) Office in managing calendaring, meetings, faculty matters, accreditation and distinction track.

Duties and Responsibilities

Provide support to Designated Institutional Official (DIO) which includes

• Being the point of contact for invitations to meetings and appointments for DIO
• Managing DIO’s calendar
• Communicating with stakeholders on schedules which DIO is involved in
• Checking through documents and obtaining endorsement/signature which DIO’s support/approval is required
• Preparing necessary materials or data as needed
• Supporting DIO closely for residency-related matters

Scheduling and organising departmental meetings

• Arrange and send out calendar invites with agenda for meetings
• Book rooms for both meetings and purchase refreshments for meetings
• Take attendance

Accreditation duties

• Assist in accreditation processes for Institutional and all Residencyprogrammes
• Provide administrative support for Letter of Notifications, Survey Results, Internal Reviews, Site Visits, Engagement sessions and necessary tasks
• Liaise and coordinate with internal and external stakeholders

Programme Coordinator for QIPS

• Key administrative point of contact for all matters relating to the Residency training programme
• Assist Programme Director in continual development of programme and curriculum
• Main resource person for faculty and residents on policies related to Residency
• Organise meetings, teaching sessions and prepare reports
• Liaise and coordinate with internal and external stakeholders

Others:

• Support sub-committee, events and GME education-related activities.
• Any other duties as assigned.

Requirements

• Bachelor degree in relevant field, preferably with similar working experience in education or healthcare environment.
• Meticulous, organised and diligent
• Adaptable, resourceful and responsible
• Ability to communicate effectively to diverse stakeholders.
• Ability to multi-task and work in a dynamic, fast-changing environment, with a sense of timeliness.
• Ability to work well independently as well as in teams.
• Proficient with Microsoft applications especially with Excel, Words and Powerpoint

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