Senior Executive, Marine Fuel Services (Lubricants)

Pacific International Lines; Singapore; On-site; SGD 65,000 - 90,000; Full time

Job summary

Pacific International Lines (PIL) is seeking a Senior Executive for Marine Fuel Services (Lubricants) to manage global lubricant purchases and 24/7 bunker operations for the fleet. The role covers supplier relationship management, delivery planning, and post-delivery follow-up to ensure accuracy and compliance.

You will lead investigations into discrepancies, coordinate cross-functional teams, and uphold quality and quantity integrity across PIL’s worldwide operations.

Qualifications

• Diploma in Supply Chain, Marine Engineering + 5 years maritime experience.
• Marine Engineering CoC 5+ and shipboard bunkering experience.
• Proficient in Excel modelling and data analysis.
• MS Office (Word, PowerPoint) and Outlook skills.
• Procurement and supply chain knowledge.

Responsibilities

• Review vessel requisitions for reasonability and confirm supplier availability.
• Place orders with approved suppliers and issue purchase orders.
• Coordinate delivery operations planning with suppliers.
• Review supplier invoices for accuracy and process payments.

Skills

Analytical thinking

Procurement

Supply chain knowledge

MS Excel

Communication skills

Education

Diploma in Supply Chain, Marine Engineering + 5 years Maritime Experience

Marine Engineering CoC 5+

Tools

MS Word

MS PowerPoint

Outlook

Power Automate

Job description

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Senior Executive, Marine Fuel Services (Lubricants)

DRIVING CONNECTIVITY

Chart your Course with PIL

With over 55 years of leadership in the global shipping industry, Pacific International Lines (PIL) is looking for proactive individuals to drive innovation and sustainable shipping solutions. If you’re fueled by pioneering ideas, enjoy challenging the status quo, and are determined to make a significant impact, PIL wants you as a part of our dynamic community of maritime professionals.

At PIL, we provide local experiences with a global reach. With our headquarters in Singapore, and services offered at over 500 locations in 90 countries, you will have ample opportunities to work with colleagues from different cultures and communities.

Get On Board for a Dynamic and Purposeful Career.

This Senior Executive position will be part of the Marine Fuels Operations and Fulfilment team and is expected to ensure round-the-world, round-the-clock fulfilment of fuels.

This position has the added responsibility of being thesoleperson-in-charge of managing lube and greases procurement and delivery (including the management ofstrategicsupplierrelationships).

This position will also be involved in maintaining quantity and quality integrity in fuels delivered through the conduct of root-cause investigations into discrepancies in vessel volume and the implementation of measures to avoid recurrence.

Independently manages all lubricant purchases and delivery fulfilment for entire fleet across the world on a 24-7 basis ( approx 1,000 orders per year). Exact scope includes the below:

• Reviewing vessel-manager approved requisition raised by vessels for reasonability and confirming availability with suppliers in specific ports
• Placing orders with pre-identified suppliers or alternative suppliers (as required) by preparing purchase orders for approvals and issuing these
• Coordinate Delivery Operations planning with suppliers and ensure actual deliveries are performed smoothly
• Execute Post-Delivery Operations follow-up such as ensuring delivery orders are received for processing and reviewing supplier invoices for accuracy before these are sent for processing

Manage suppliers on a strategic basis to ensure best service

Manage suppliers on a strategic basis to ensure best service

Perform Weekly Bunker Operations Duty (on rostered duty week) for entire fleet across the world on a 24-7 basis which includes:

• Management of Physical Delivery Operations including coordinating supply operations with suppliers as well as conducting unannounced Inspection of Physical Bunker Operations on selected vessels to ensure compliance of process and integrity of quantity supplied;
• Post Delivery Operations follow-up which includes detailed review of unusual Bunker Quantity Survey reports and investigating unusual variances or deviation from procedures
• Review of 100% of ISO8217 fuel quality test and GCMS reports from labs. Thereafter, advising vessel managers and vessels of precautions to note for suspect batches of fuel as well as following-up by lodging claims against suppliers;

Conduct overseas unannounced Inspection of Physical Bunker Operations on selected vessels to ensure compliance of process and integrity of quantity supplied

Supports Post Delivery Operations close-off specifically by following-up with suppliers and surveyors on unusual issues surfaced by BQS survey reports.

• Carrying out investigations
• Recommending corrective actions
• Implementing corrective actions

Support Henri in carrying out internal audit procedures for identifying ROB discrepancies onboard PIL vessels

• Carrying out investigations
• Recommending corrective actions
• Implementing corrective actions

Requirements:

Diploma in Supply Chain, Marine Engineering + 5 years Maritime Experience; or

Marine Engineering CoC 5 and above + shipboard bunkering experience

Good Excel Modelling andData Analysiscapabilties

Basic proficiency in MS Word and PPT

Procurement and supply chain knowledge

Good MS Office skills including the use of Outlook and Excel

Basic power automation and data analytics skills would be an advantage

Why Join Us:

• Be part of a leading global carrier with a strong focus on sustainability and innovation.
• Work in a dynamic and collaborative environment.
• Opportunities for professional growth and development.

About Us

Incorporated in 1967, Pacific International Lines (PIL) is ranked 12th among the world’s top container shipping lines and is also the largest home-grown carrier in Southeast Asia. Based in Singapore, PIL is a global carrier with a focus on Asia, China, Africa, the Middle East, Latin America, Oceania, and the Pacific Islands.

Together with its affiliated companies Mariana Express Lines (MELL) and Malaysia Shipping Corporation, PIL serves customers at over 500 locations in more than 90 countries worldwide with a fleet of 100 container and multi-purpose vessels.

Apart from the core liner shipping business, PIL also has several other business units such as container manufacturing, depot, and logistics services.

PIL strives to meet the needs of its customers by providing value-adding services such as intermodal, breakbulk, and reefer services delivered on innovative technological platforms. With its focus on “Driving Connectivity” and commitment to achieving Net Zero by 2050, PIL aims to be an efficient, sustainable, and future-ready shipping line.

Pacific International Lines (PIL) is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.