Senior Executive/ Manager, HR Operations & Programme Support, Human Resource

Home Team Science and Technology Agency (HTX); Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A government agency in Singapore is seeking an HR Administrator to support scholarship processes, coordinate training programmes, and manage vendor relations. Ideal candidates should have strong organisational and communication skills, with the ability to work in a fast-paced environment. The role emphasizes accuracy and compliance with policies while also providing opportunities for process improvement and digitalisation. New hires will start on a two-year contract, with possibilities for permanent tenure based on performance.

Qualifications

• Understanding of HR administrative operations and compliance with established policies.
• Strong organisational skills, attention to detail, and ability to handle multiple workflows.
• Clear communication skills for liaising with stakeholders and resolving issues.

Responsibilities

• Support scholarship cycles including application processing and liaising with scholars.
• Handle course registrations and maintain training records.
• Assist in finance processes and vendor coordination for timely payments.

Skills

HR administrative operations

Organisational skills

Communication skills

Data tracking

Attention to detail

Ability to coordinate

Job description

What the role is:

Imagine being part of a team where your work contributes to national security through technological innovation. At HTX, we are the world’s first Science & Technology agency dedicated to integrating a diverse range of scientific and engineering capabilities to transform homeland security.

What you will be working on:

We build leadership capability and support the development of talents across HTX, while ensuring that officers are supported through sound, timely, and well-administered benefits. The role focuses on ensuring HR programmes and benefits are executed accurately, efficiently, and in compliance with established policies and procedures, while delivering a positive experience for employees and scholars. In addition to core administrative responsibilities, the role offers developmental stretch opportunities for candidates who are keen to learn, through involvement in process streamlining and digitalisation initiatives under guidance.

Job Responsibilities

1. Sponsorship & Scholarship
   • Support sponsorship and scholarship cycles for in-service Xponents, including application processing, interview coordination, and scheduling of briefing sessions on Sponsorship Agreements with awarded trainees and their sureties.
   • Support pre-service HTX Scholarships by processing, updating, and tracking invoices and payments to scholars and educational institutions.
   • Liaise with pre-service scholars on administrative and operational matters, including responding to queries relating to scholarship coverage, payments, and documentation, in accordance with established policies.
   • Coordinate with internal stakeholders and external institutions to resolve operational issues and ensure timely support to scholars.
2. Leadership & Talent Training Administration
   • Handle course registration, coordination, invoice verification, and payment processing for leadership and talent development programmes and milestone courses.
   • Maintain accurate training records and documentation related to leadership and talent development.
   • Liaise with training providers and internal stakeholders to support the smooth delivery of leadership and talent programmes.
3. Benefits & Staff Administration
   • Support vaccination-related administrative processes for staff.
   • Support insurance coverage administration, including preparing eligibility lists, ensuring timely submission to relevant ministry counterparts, and liaising with vendors or stakeholders where required.
   • Support the procurement and disbursement of life-event gifts (e.g. marriage), including preparing eligibility lists, coordinating procurement, and ensuring timely distribution.
4. Finance, Procurement & Vendor Coordination
   • Carry out required actions in line with procurement and finance processes to enable vendors to submit billings to HTX.
   • Verify invoice details to ensure accuracy and timely payment.
   • Liaise with external vendors, staff, and internal stakeholders as needed.
   • Maintain proper documentation and audit trails for all transactions.
5. Process Improvement, Digitalisation & Data Support (Developmental Stretch)
   • Assist in the documentation and streamlining of HR operational processes to improve efficiency and consistency.
   • Learn to identify recurring operational issues and provide observations or suggestions to HR Digitalisation leads on potential process or system improvements.
   • Support basic data gathering and compilation for HR reporting purposes.

What we are looking for:

Competencies & Traits That Would Make You Suitable:

• Good understanding of HR administrative operations, with the discipline to work accurately within established policies and procedures.
• Strong organisational skills and attention to detail, particularly in handling documentation, invoices, and multiple concurrent workflows.
• Clear and professional communication skills when liaising with employees, scholars, vendors, and internal stakeholders.
• Ability to coordinate across multiple parties and follow through to resolution.
• Comfortable working with HR systems, digital tools, and basic data tracking.
• Willingness to learn and contribute beyond core administrative duties where opportunities arise.
• Able to manage competing priorities in a fast‑paced environment while maintaining accuracy and timeliness.
• Genuine interest in supporting people programmes and contributing to a positive employee and scholar experience.

All new hires are appointed on a two-year contract in the first instance and will be assessed and considered for permanent tenure over time, based on performance.

As part of the shortlisting process for this role, you may be required to complete a medical declaration and/or undergo further assessment.

About Home Team Science and Technology Agency (HTX)

HTX is the world’s first Science and Technology agency that integrates a diverse range of scientific and engineering capabilities to innovate and deliver transformative and operationally‑ready solutions for homeland security. As a statutory board of the Ministry of Home Affairs and integral to the Home Team, HTX works at the forefront of science and technology to empower Singapore’s frontline of security. Our shared mission is to amplify, augment and accelerate the Home Team’s advantage and secure Singapore as the safest place on planet earth.