Senior Executive, Finance & Operations

Purchaseyourfreedom; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

SingFuels Pte Ltd in Singapore is looking for a detail-oriented professional to manage end-to-end operational processes in mobile phone trading and handle accounts payable and receivable functions. The role also includes preparation of management accounts and liaising with auditors.

Ideal candidates should hold a diploma in a relevant field and have 2–5 years of experience in finance or operations. Proficiency in Microsoft Excel is essential for effective reporting and cash flow management.

Qualifications

• Minimum 2–5 years of relevant experience in accounting, finance, administration, or operations.
• Comfortable working in a fast-paced, multi-entity environment.
• Team-oriented with the ability to work independently when required.

Responsibilities

• Manage end-to-end operational processes for mobile phone trading activities.
• Process and record accounts payable and receivable invoices.
• Prepare monthly management accounts and reports.
• Liaise with external auditors and tax agents during statutory audits.
• Monitor and manage company's cashflow daily.

Skills

Proficiency in Microsoft Excel

Accounting principles

Financial reporting

Team collaboration

Education

Diploma in Accounting, Finance, Business Administration, or related discipline

Job description

The Company supports a group of businesses operating in the energy trading and technology sectors, providing shared services and operational support across the group. This role is specifically targeted at supporting the technology business within the group of companies.

Job Description

Operations

• Manage end-to-end operational processes for mobile phone trading activities, including order processing, fulfillment, and delivery coordination
• Liaise with suppliers, distributors, and internal stakeholders to ensure smooth execution of transactions
• Monitor and track incoming and outgoing shipments to ensure timely delivery and accuracy of orders
• Maintain and update inventory records, ensuring optimal stock levels and accurate reconciliation
• Prepare and verify operational documents such as purchase orders, sales orders, invoices, and delivery notes
• Coordinate closely with logistics partners and warehouses to ensure efficient handling and movement of goods
• Support the trading team in executing deals by ensuring operational readiness and documentation accuracy
• Ensure compliance with company policies, procedures, and regulatory requirements
• Identify and resolve operational issues, including delays, discrepancies, or shipment errors
• Assist in process improvements to enhance efficiency and reduce operational risks
• Provide regular updates and reports on operational status, order progress, and inventory movement

Accounts Payable Management

• Process and record all accounts payable invoices
• Process staff claims and reimbursement claims
• Prepare and post payment vouchers
• Liaise with customers on any discrepancies
• Initiate and process banking payments through online banking platforms

Accounts Receivable Management

• Prepare and post accounts receivable invoices
• Issue monthly Statements of Account (SOA) to customers
• Liaise with customers on any discrepancies
• Record and reconcile all incoming receipts daily

Management Accounting

• Prepare monthly management accounts and reports
• Organise and participate in monthly management meetings to review financial performance
• Prepare year‑end forecasted Profit & Loss statements
• To source for an accounting system to ensure better financing reporting

Audit, Tax & Compliance

• Liaise with external auditors and tax agents during statutory audits
• Ensure compliance with statutory and regulatory reporting deadlines

Treasury & Cashflow Management

• Monitor and manage companies cashflow daily
• Maintain loan schedules, ensuring facilities are within approved limits and repayments are made on a timely basis
• Support trade financing matters where applicable

Qualifications

• Diploma in Accounting, Finance, Business Administration, or a related discipline
• Minimum 2–5 years of relevant experience in accounting, finance, administration, or operations
• Proficient in Microsoft Excel and Microsoft Office applications
• Comfortable working in a fast‑paced, multi‑entity environment
• Team‑oriented with the ability to work independently when required

Job Location