Senior Executive (Course Administration)

National University of Singapore; Singapore; On-site; SGD 40,000 - 64,000; Full time

Job summary

The National University of Singapore is seeking an experienced Academic Administration Specialist to oversee PF1101A and related internship programs. You will support course planning, student registration, assessments, and reporting, while coordinating with Course Coordinators and faculty to ensure smooth operations.

Responsibilities include liaising with university offices, maintaining data accuracy, and improving workflows across departments to enhance service delivery.

Qualifications

• Recognised degree in any discipline with 3–5 years in academic or course admin.
• Ability to multitask and work independently or in a team.
• Strong written and verbal communication, interpersonal and organisational skills.
• Attention to detail under pressure and deadlines.
• Proficiency in MS Office, especially Excel/PowerPoint; Wordpress familiarity.
• Familiarity with CANVAS LMS; AI tools advantageous.

Responsibilities

• Manage end-to-end administration of PF1101A, including course planning and student registration.
• Provide teaching support, assessments, and examination processing with accuracy.
• Prepare presentations and consolidate data/feedback for coordinators.
• Liaise with university/college offices to ensure compliance and timelines.
• Monitor student progress and coordinate with relevant offices as needed.
• Coordinate internship/industrial attachment for BEng undergraduates; industry engagement.
• Streamline processes to improve efficiency and service delivery.
• Support other departmental activities and admin duties as assigned.

Skills

Multitasking

Independent worker

Team collaboration

Communication

Organisational skills

Analytical skills

Data management

Excel

PowerPoint

WordPress

CANVAS LMS

AI tools awareness

Education

Bachelor's degree in any discipline

Tools

CANVAS LMS

WordPress CMS

Job description

Company description

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job Description

To ensure the effective and efficient administration of PF1101A, a course offered under the Common Curriculum Pillar for all undergraduates in the College of Design and Engineering, as well as internship and industrial attachment programmes for Bachelor of Engineering (Infrastructure and Project Management) undergraduates. The role also supports other departmental administrative functions and activities as assigned.

Duties & Responsibilities

• Manage the end-to-end administration of PF1101A, including course planning, student registration, teaching support, assessments, examination processing and academic reporting.
• Support Course Coordinator and faculty members in course-related matters, including stakeholder coordination, meeting arrangements, preparation of presentation materials, and consolidation and analysis of data and feedback.
• Liaise with relevant University and College offices to facilitate administrative processes, resolve operational issues and ensure compliance with University policies and timelines.
• Monitor students' academic progress, workload and feedback, and coordinate follow-up actions with Course Coordinator and relevant offices, where necessary.
• Manage internship and industrial attachment programmes for BEng (Infrastructure and Project Management) undergraduates, including industry engagement, internship placements, student coordination and assessment administration.
• Coordinate industry engagement sessions for internship and industrial attachment opportunities.
• Review and streamline administrative processes and workflows to enhance operational efficiency and service delivery.
• Support other departmental activities and administrative duties as assigned.

Job Requirements

• A recognised degree in any discipline, with 3-5 years of relevant experience in academic or course administration, preferably in a university setting.
• Ability to multitask, work independently and collaboratively as part of a team.
• Good written and verbal communication, interpersonal and organisational skills.
• Strong analytical skills, with attention to detail and the ability to work under pressure and meet deadlines.
• IT-savvy, with strong spreadsheet and data management skills, proficiency in Microsoft Office applications, particularly Excel and PowerPoint, and familiarity with Wordpress for website content management.
• Familiarity with CANVAS (Learning Management System), AI tools and their applications in administrative processes and workflows would be an advantage.