Senior Executive Assistant to Chairman — Strategic Support

triton ai pte. ltd.; Singapore; On-site; SGD 70,000 - 95,000; Full time

Job summary

Triton AI Pte Ltd is seeking a highly organized executive assistant to provide top-level administrative support to the Chairman in Singapore. You will manage the Chairman's calendar, coordinate meetings, arrange travel, and prepare materials for engagements while handling confidential communications with discretion.

As the primary liaison between the Chairman, senior management, clients and other stakeholders, you will ensure timely responses, maintain files, support special projects, and assist

Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field.
• Minimum of 5 years in high-level executive support, preferably supporting C-suite.
• Proficiency in Microsoft Office suite and scheduling software.
• Ability to handle confidential information with integrity and professionalism.
• Excellent written and verbal communication skills.
• Thrives in a fast-paced environment and strong organizational skills.
• Ability to multi-task and prioritize effectively.
• Strong relationship-building across levels of the organization.
• Proactive problem-solving and independence with minimal supervision.
• Flexible attitude to adapt to changing priorities and deadlines.

Responsibilities

• Manage the Chairman's calendar, meetings, and travel arrangements.
• Prepare materials for meetings, presentations, and reports and handle correspondence.
• Coordinate board meetings and executive events, including logistics.
• Act as first point of contact for the Chairman’s office with internal and external stakeholders.
• Maintain confidential files and draft/edit documents for the Chairman.
• Assist with special projects and coordinate cross-department progress.
• Liaise with senior management, clients, and stakeholders for smooth communication.
• Handle complex international travel and arrange corporate events and conferences.
• Support family travel and personal matters; coordinate yacht licenses and property payments.
• Perform ad-hoc duties as assigned.

Skills

Executive support

Communication

Organizational skills

Time management

Interpersonal skills

Problem solving

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

Scheduling software

Document management systems

Job description

Triton AI Pte Ltd is seeking a highly organized executive assistant to provide top-level administrative support to the Chairman in Singapore. You will manage the Chairman's calendar, coordinate meetings, arrange travel, and prepare materials for engagements while handling confidential communications with discretion.

As the primary liaison between the Chairman, senior management, clients and other stakeholders, you will ensure timely responses, maintain files, support special projects, and assist