Senior Executive / Assistant Manager - Lab Operations and Tech support

ntu; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

Nanyang Technological University (NTU) within the Earth Observatory of Singapore (EOS) and Asian School of the Environment (ASE) is seeking a proactive professional to ensure research labs and offices are safe, compliant, and operating efficiently. You will liaise with stakeholders to support operations and strategic objectives across NTU's safety and facilities landscape.

The role emphasizes safety inspections, incident investigations, document control, and continuous improvement in laboratory

Qualifications

• Bachelor's degree in related field preferred.
• 1–2 years of relevant experience in laboratory operations, facilities management, or safety administration.
• Knowledge of local safety regulations and guidelines relevant to research and lab activities, preferably in an IHL setting.
• Strong organizational and coordination skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills for diverse stakeholders at all levels.
• Strong analytical and problem-solving abilities with root cause identification and corrective actions.

Responsibilities

• Oversee laboratories equipment maintenance and certification to ensure safe operation and compliance with regulations and OEM requirements.
• Coordinate with service engineers, vendors and contractors for lab maintenance, repairs, site surveys and related works.
• Oversee chemical inventory management and hazardous waste disposal with proper documentation and safety compliance.
• Maintain and reconcile chemical inventories across laboratories in line with safety policies.
• Plan and support safety inspections, audits, and timely closure of findings with proper documentation.
• Lead investigations of safety incidents, accidents, and non-compliance with root-cause analysis and corrective actions.
• Provide safety inductions and training to staff, students, and researchers, including fieldwork safety and lab safety requirements.
• Monitor mandatory Online Safety Modules completion for staff and students as per university requirements.

Job description

About NTU

Nanyang Technological University (NTU) is one of the world's top research-intensive universities, committed to nurturing talent and creating knowledge for a better world. Earth Observatory of Singapore (EOS) is a leading research unit within NTU dedicated to advancing understanding of Earth's systems, environmental change, and natural hazards. As teaching and research in Asian School of the Environment (ASE) is closely tied with EOS; we work closely with each other ensuring that all lab environments meet regulatory standards and are well-equipped to support research and academic activities.

About the Role

We are looking for a proactive and detail-oriented professional to join the team within ASE/EOS at NTU. In this role, you will play a key part in ensuring our research laboratories and office facilities are safe, compliant, operating efficiently and aligned with NTU's research and education goals - directly supporting world-class scientific research. The incumbent will also work closely with and influence stakeholders to achieve the team's operational and strategic objectives.

Key Responsibilities

• Oversee laboratories equipment maintenance/certification, ensuring equipment under the custodian of the laboratory are always in safe working condition, complying with local regulations as well as OEM requirements.
• Liaise and coordinate with service engineers, vendors and contractors for laboratories maintenance, repairs, site surveys and facilities related works.
• Oversee the chemical inventory management system and hazardous waste disposal processes, ensuring proper documentation, safe handling practices, and compliance with Singapore regulatory and institutional safety requirements.
• Ensure chemical inventories are properly maintained, updated, and reconciled by laboratories in compliance with institutional safety policies.
• Plan, conduct, and support laboratory and office safety inspections, audits, and compliance reviews, ensuring proper documentation, audit readiness, and timely closure of findings.
• Lead the investigation of safety incidents, accidents, and non-compliance cases, including root cause analysis, and development of corrective and preventive actions to prevent recurrence.
• Track, monitor, and ensure timely follow-up and closure of all safety-related incidents, breaches, and rectification actions across laboratories and office facilities.
• Conduct safety induction briefings and training sessions for new staff, students, and research personnel, including fieldwork safety awareness and laboratory safety requirements.
• Monitor the completion of mandatory Online Safety Modules for staff and students, in accordance with University requirements.
• Oversee the maintenance and readiness of emergency response equipment, including first aid and fire safety equipment in laboratories and office areas. Support the preparation of fieldwork safety equipment and consumables.
• Support continuous improvement initiatives in laboratory operations, workplace safety and health, and facilities management to enhance efficiency, compliance, and service quality.
• Serve as a key operational point of contact for laboratory operations, safety, and facilities matters, ensuring adherence to safety standards and regulatory compliance.
• Provide backup support to other laboratories and safety personnel as required to ensure continuity of laboratory operations and safety coverage.
• Provide administrative and operational support to the OPS team, including coordination, documentation, reporting, and other ad-hoc duties as required.

Requirements

• Bachelor's degree in related field is preferred.
• At least 1-2 years of relevant experience in laboratory operations, facilities management, or safety administration.
• Knowledge of local safety regulations and guidelines relevant to typical research and laboratory activities, preferably in an IHL setting.
• Strong organisational and coordination skills with the ability to effectively manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills, with the ability to engage and collaborate effectively with diverse internal and external stakeholders at all levels.
• Strong analytical and problem-solving abilities, with the capability to identify issues, determine root causes, and implement appropriate corrective and preventive measures.
• High attention to detail, particularly in maintaining accurate records, documentation, and compliance-related reporting requirements.
• A proactive team player who is also able to work independently with minimal supervision and demonstrate initiative when required.

We seek a diverse and inclusive workforce and is committed to equality of opportunity. We welcome applications from all and recruit on the basis of merit, regardless of age, race, gender, religion, marital status and family responsibilities, or disability.

We regret to inform that only shortlisted candidates will be notified.

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