Senior Executive Assistant - CEO Office

Blockchain Academics; Singapore; Hybrid; SGD 120,000 - 180,000; Full time

Benefits offered by this job

Competitive total compensation package

L&D programs and Education subsidy for

Various team building programs and 회사의

Wellness and meal allowances

Comprehensive healthcare schemes for员工

Job summary

OKX Singapore is seeking an experienced executive operations professional to join our leadership team. This hybrid role blends program management ownership with high-touch executive support, partnering with senior leadership to drive initiatives and ensure smooth day-to-day operations.

You will prepare the CEO for key meetings, manage complex calendars, coordinate cross-functional projects, and synthesize information into clear briefings.

Qualifications

• Experience supporting senior executives in a fast-paced, international environment.
• Strong business judgment and prioritisation skills; distinguish routine tasks from matters needing the CEO's attention.
• Excellent written communication and information synthesis; produce concise briefings.
• Discretion handling sensitive executive, employee, customer and external stakeholder matters.
• Mandarin proficiency to communicate with regional stakeholders.
• Willingness and ability to travel up to 30% for leadership meetings and regional site visits.

Responsibilities

• Prepare the CEO for key meetings: develop concise briefings and coordinate pre-read materials.
• Manage strategic meetings end-to-end: coordinate agendas, participants, sequencing, and material submission deadlines.
• Drive post-meeting follow-through: prepare notes, decisions, actions with owners and deadlines.
• Track the CEO’s priority projects: monitor milestones, dependencies, risks, and blockers.
• Filter and synthesise information: distil reports into clear summaries; highlight decisions needed.
• Coordinate external engagements: manage invitations, responses, and prep for engagements with partners, regulators, media, and investors.
• Deliver proactive executive support: manage calendar, travel, logistics, and expenses.
• Improve CEO office workflows: establish systems for briefing, information management, and project tracking; use AI tools responsibly.

Skills

Executive support

Meeting coordination

Cross-functional collaboration

Communication

Stakeholder management

Mandarin proficiency

AI tools awareness

Education

Bachelor's degree or equivalent experience

Tools

AI/Automation tools

Job description

OKX will be prioritising applicants who have a current right to work in Singapore, and do not require OKX's sponsorship of a visa.

Who We Are

At OKX, we believe that the future will be reshaped by crypto, and ultimately contribute to every individual's freedom. OKX is a leading crypto exchange, and the developer of OKX Wallet, giving millions access to crypto trading and decentralized crypto applications (dApps). OKX is also a trusted brand by hundreds of large institutions seeking access to crypto markets. We are safe and reliable, backed by our Proof of Reserves. Across our multiple offices globally, we are united by our core principles: We Before Me , Do the Right Thing , and Get Things Done . These shared values drive our culture, shape our processes, and foster a friendly, rewarding, and diverse environment for every OK-er. OKX is part of OKG, a group that brings the value of Blockchain to users around the world, through our leading products OKX, OKX Wallet, OKLink and more.

About the Opportunity

You will be joining a team at the intersection of strategic execution and executive operations. This hybrid role combines program management ownership with high-touch executive support, working closely with senior leadership to drive critical initiatives and ensure seamless day-to-day operations.

What You’ll Be Doing

• Prepare the CEO for key meetings: Develop concise briefings and coordinate pre-read materials covering the purpose, background, key discussion points, relevant data and decisions required. Identify missing information and obtain clarification before meetings.
• Manage strategic meetings end-to-end: Coordinate agendas, participants, meeting sequencing and material submission deadlines. Consolidate presentations and review them for clarity, completeness, consistent messaging, formatting and obvious discrepancies before circulation.
• Drive post-meeting follow-through: Prepare accurate meeting notes and decision records; translate agreed outcomes into specific actions with accountable owners, deliverables and deadlines. Maintain an action tracker, follow up regularly and elevate delays or unresolved issues.
• Track the CEO’s priority projects: Work across functions to monitor milestones, dependencies and delivery commitments. Provide concise progress updates highlighting risks, blockers and matters requiring leadership intervention.
• Filter and synthesise information: Distil reports, feedback and requests into clear compact summaries of what the CEO needs to decide or know. Prioritise by urgency and business impact, highlighting the decision required, available options and relevant context.
• Coordinate external engagements: Manage invitations, responses and preparation for engagements with business partners, regulators, media, investors and industry conferences. Conduct preliminary reviews of interview briefs, publicity materials and correspondence, coordinating review and approval by the relevant functions before release.
• Deliver proactive executive support: Manage the CEO’s calendar, travel, meeting logistics and expenses, aligning time allocation with priorities and anticipating scheduling conflicts and preparation needs.
• Improve CEO office workflows: Establish practical systems for briefing preparation, information management, project tracking and follow-up. Use approved AI and automation tools to improve efficiency while protecting confidential information and verifying outputs.

What We Look For In You

• Demonstrated experience supporting senior executives and coordinating complex meetings or cross-functional initiatives in a fast-paced, international environment.
• Strong business judgement and prioritisation skills, with the ability to distinguish routine coordination from matters requiring the CEO’s attention.
• Excellent written communication and information synthesis skills; able to turn complex or fragmented inputs into concise, accurate briefings.
• Strong execution discipline, with a track record of translating decisions into actions, tracking commitments and escalating issues early.
• Confidence working with senior stakeholders, obtaining timely inputs and challenging incomplete or inconsistent information professionally.
• Exceptional discretion and care when handling sensitive executive, employee, customer and external stakeholder matters.
• Strong analytical skills and attention to detail, including the ability to interpret key data and identify gaps or inconsistencies.
• An AI-forward working style, using approved tools responsibly and critically reviewing outputs before use.
• Bachelor’s degree or equivalent relevant experience.
• Proficiency in Mandarin to communicate effectively with internal stakeholders across the region.
• Ability to travel up to 30% of the time for leadership meetings and regional site visits.

Perks & Benefits

• Competitive total compensation package
• L&D programs and Education subsidy for employees' growth and development
• Various team building programs and company events
• Wellness and meal allowances
• Comprehensive healthcare schemes for employees and dependants
• More that we love to tell you along the process!

Notice:

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