Senior Executive, Academic Affairs

National University of Singapore; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading academic institution in Singapore invites applications for the position of Senior Executive, Academic Affairs. This role requires strong organizational and communication skills to support faculty administration functions, including overseeing faculty review processes and coordinating campus visits. Candidates should possess a Bachelor's degree and at least 3 years of relevant experience in a higher education setting. The successful candidate will ensure efficient operations through exceptional administrative support.

Qualifications

• Bachelor's degree in Business Administration, or a related field.
• Preferably with at least 3 years of relevant administration, or faculty affairs experience.
• Strong organizational and coordination skills, with attention to detail.

Responsibilities

• Manage the full annual Mid-Term Advisory Report (MTAR) cycle.
• Coordinate the Promotion & Tenure (P&T) process.
• Ensure accurate and timely preparation of materials and documentation.

Skills

Organizational skills

Verbal communication

Written communication

Confidentiality handling

Proficiency in Microsoft Office Suite

Team collaboration

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job Description

We invite applications from proactive and highly organized candidates for the role of Senior Executive, Academic Affairs. This position plays a vital role in supporting faculty administration functions, including faculty review processes, coordination, and management of campus visits.

The successful candidate will coordinate key faculty review cycles—including mid-term review, promotion and tenure, and campus visits—and provide support for a range of administrative initiatives within the School of Computing.

Key Responsibilities

• Faculty Review Coordination: Manage the full annual Mid-Term Advisory Report (MTAR) cycle, including timeline planning, dossier completeness checks, committee scheduling, and outcome tracking.
• Coordinate the Promotion & Tenure (P&T) process end-to-end, in line with University policies and procedures.
• Coordinate the Faculty Campus Visit process, including scheduling, logistics, interview coordination, and documentation to ensure a smooth and professional experience for all participants.
• Handle preparation of dossiers, reference letter workflows, committee logistics, and documentation while maintaining confidentiality and integrity of materials.
• Ensure all materials, communications, and reports are accurate, complete, and provided in a timely manner.

Stakeholders Engagement

• Liaise closely with Dean's Office, Heads of Departments, Committee Chairs and other units in the School/University to align timelines, expectations, and deliverables.
• Serve as a key point of contact to ensure smooth coordination across internal and external stakeholders.

Administrative & Logistics Support

• Provide administrative and logistical support for faculty- and people-related activities, including campus visits, onboarding programs, meetings, and events.
• Assist in general office administration, documentation, procurement, and travel arrangements.
• Support logistics coordination for academic and administrative functions to ensure seamless operations.
• Process all finance-related claims for UG and PG units.

Reporting & Data Management

• Prepare and maintain accurate faculty records, ensuring compliance with data integrity standards.
• Handle ad-hoc reporting requests, tailoring outputs to meet diverse departmental needs.
• Provide data-driven insights and analysis to support policy development and strategic decision‑making.

Qualifications

• Bachelor's degree in Business Administration, or a related field.
• Preferably with at least 3 years of relevant administration, or faculty affairs experience, in a higher education or research environment.
• Strong organizational and coordination skills, with attention to detail and timelines.
• Excellent written and verbal communication skills, with the ability to handle confidential information with discretion.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and workflow management systems.
• A team player who demonstrates initiative, professionalism, and service excellence.

Only shortlisted candidates will be notified.

More Information

Location: Kent Ridge Campus

Organization: School of Computing

Department: Dean's Office (School of Computing)

Employee Referral Eligible: Yes

Job requisition ID: 31302