Senior / Associate Executive, Specialist Outpatient Clinics

Singapore General Hospital; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

Singapore General Hospital is seeking an Administrative and Operations Assistant to support the Division of Ambulatory (Specialist Outpatient Clinics Operations). You will manage calendars, compile monthly statistics, assist in onboarding, and provide secretariat support for departmental meetings.

The role requires a Diploma, proficient in Microsoft Office, and comfort handling large data in Excel, with strong interpersonal skills and meticulous attention to detail.

Qualifications

• Diploma in any discipline is required.
• Good knowledge of Microsoft Office applications.
• Comfortable handling large amounts of data in Excel.
• Meticulous with a pleasant disposition and good interpersonal skills.

Responsibilities

• Manage HOD’s calendar, including scheduling meetings and coordinating meeting venues.
• Compile data and assist in the preparation and submission of monthly statistics and/or reports to internal and external stakeholders.
• Support the onboarding of new hires, including orientation coordination, training materials and administrative matters.
• Provide secretariat support for departmental meetings.
• Coordinate maintenance and repair of office equipment and facilities.
• Maintain and track staff training records, including BCLS and in-service training requirements.
• Manage departmental stationery inventory and supplies.
• Perform other administrative and operational duties as assigned by the supervisor.

Skills

Calendar management

Data compilation

Onboarding coordination

Secretariat support

Facilities coordination

Training records

Inventory management

MS Office

Excel data handling

Education

Diploma in any discipline

Tools

Microsoft Office

Job description

The Job:

You will provide administrative and operational support to the Division of Ambulatory (Specialist Outpatient Clinics (SOC) Operations) to ensure smooth and effective functions of the department. Your job duties include, but are not limited to, the following:

• Manage HOD’s calendar, including scheduling meetings and coordinating meeting venues


• Compile data and assist in the preparation and submission of monthly statistics and/or reports to internal and external stakeholders


• Support the onboarding of new hires, including orientation coordination, training materials and administrative matters


• Provide secretariat support for departmental meetings


• Coordinate maintenance and repair of office equipment and facilities


• Maintain and track staff training records, including BCLS and in-service training requirements


• Manage departmental stationery inventory and supplies


• Perform other administrative and operational duties as assigned by the supervisor

Requirements:

• Diploma in any discipline, preferably in healthcare or business administration


• Good knowledge of Microsoft Office applications


• Comfortable to handle a relatively large amount of data in excel


• Meticulous with a pleasant disposition and good interpersonal skills