Senior Associate, Advanced Energy & Decarbonisation Office (AEDO)

A*STAR - Agency for Science, Technology and Research; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

Advanced Energy & Decarbonisation Office (AEDO) at A*STAR invites a highly organised administrator to support the Executive Directors and AEDO team with daily operations, meetings, procurement, travel and event logistics.

The role requires strong organisational skills, stakeholder management, and the ability to juggle multiple priorities in a fast-paced environment, while maintaining confidentiality and professionalism.

Qualifications

• Diploma or Degree in Business Administration, Management or a related discipline.
• Relevant experience in executive support, administration, office management or a similar role would be advantageous.
• Strong organisational and coordination skills, with the ability to manage multiple tasks and priorities.
• Good attention to detail and ability to maintain accurate records and documentation.
• Good written and verbal communication skills.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint, and comfortable working with digital collaboration and administrative systems.
• Able to work independently while collaborating effectively with colleagues across different functions.
• Professional, discreet and dependable when handling confidential or sensitive information.

Responsibilities

• Provide secretarial and administrative support to the Executive Director(s), including on scheduling, arranging meetings.
• Handle IT-related administration, including monitoring and directing of emails in the public mailbox, access rights for software such as AI tools and Customer Relationship Management software, and procurement of IT equipment and related services.
• Provide administrative, archival, and logistical support for the team’s events and overseas trips, including budgeting, procurement (if needed), bookings, and claims.
• Procure products and services for the team, such as but not limited to, catering, services, transport etc.

Skills

Organisational skills

Coordination skills

Attention to detail

Communication skills

MS Office

CRM software

Education

Diploma or Degree in Business Administration or related discipline

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

CRM software

Job description

The Advanced Energy & Decarbonisation Office (AEDO) is seeking a highly organised and resourceful individual to provide executive, administrative and operational support to the Office. The successful candidate will support the Executive Director(s) and wider AEDO team in day-to-day office administration, meeting coordination, IT-related administration, procurement, travel and event logistics. The role requires strong organisational skills, attention to detail, good stakeholder management and the ability to manage multiple administrative priorities in a fast-paced working environment.

Key Responsibilities

• Provide secretarial and administrative support to the Executive Director(s), including on scheduling, arranging meetings.
• Handle IT-related administration, including monitoring and directing of emails in the public mailbox, access rights for software such as AI tools and Customer Relationship Management software, and procurement of IT equipment and related services.
• Provide administrative, archival, and logistical support for the team’s events and overseas trips, including budgeting, procurement (if needed), bookings, and claims.
• Procure products and services for the team, such as but not limited to, catering, services, transport etc.

Requirements

• Diploma or Degree in Business Administration, Management or a related discipline.
• Relevant experience in executive support, administration, office management or a similar role would be advantageous.
• Strong organisational and coordination skills, with the ability to manage multiple tasks and priorities.
• Good attention to detail and ability to maintain accurate records and documentation.
• Good written and verbal communication skills.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint, and comfortable working with digital collaboration and administrative systems.
• Able to work independently while collaborating effectively with colleagues across different functions.
• Professional, discreet and dependable when handling confidential or sensitive information.
• Familiarity with the