Senior Assistant Manager, Faculty Affairs

Nanyang Technological University; Singapore; On-site; SGD 90,000 - 130,000; Full time

Job summary

NTU's College of Engineering is seeking a dynamic Senior Assistant Manager to join the Faculty Affairs team. You will support the Associate Dean (Faculty) in managing recruitment, appointments, promotions, and development across all engineering schools.

The role requires 3–5 years in HR or academic administration with a proactive, detail‑oriented approach. You will collaborate with HRBPs and School FAs to ensure policy compliance, timely submissions, and robust data management across the College.

Qualifications

• A recognised university degree, preferably in engineering, business management, or a related field.
• At least 3–5 years of relevant experience in human resources, faculty academic administration, or related fields.
• Experience with faculty affairs is highly advantageous.

Responsibilities

• Coordinate faculty recruitment activities across CoE schools, including global recruitment outreach events and campus visit programmes.
• Manage administrative processes for new faculty appointments, contract renewals, and reappointments.
• Oversee the annual faculty appraisal exercise and coordinate submission/records for College leadership.
• Assist in organising faculty development programmes, workshops, and onboarding for new faculty members.
• Coordinate promotion and tenure review processes across CoE schools and prepare materials for College committees.
• Contribute to review and streamlining of faculty-related processes and prepare briefing materials for leadership.

Skills

Organizational skills

Communication

Attention to detail

MS Office / M365

Data analysis

Database management

Analytical mindset

Confidential information handling

Independent & collaborative

Education

University degree in engineering, business management or related field

Tools

Microsoft Office

M365 productivity tools

Job description

The College of Engineering (CoE) at Nanyang Technological University (NTU) is seeking a dynamic and detail-oriented Senior Assistant Manager to join our Faculty Affairs team. This strategic role works closely with the Head of Faculty Affairs to support the Associate Dean (Faculty) in managing critical faculty-related matters across all Engineering schools, ensuring operational excellence and supporting the College's mission to attract, develop, and retain world-class faculty talent.

Key Responsibilities

• Faculty Recruitment Coordinate faculty recruitment activities across CoE schools, including global faculty recruitment outreach events and campus visit programmes (e.g. Emerging Scholars Forum). Liaise with schools' Faculty Administrators (FAs) and Human Resource Business Partners (HRBPs) to manage recruitment timelines and processes. Support the preparation of faculty appointment dossiers and documentation for the College committee's review. Track schools' search progress and recruitment metrics to prepare reports for the College leadership.
• Faculty Appointments and Reappointments Manage the administrative processes for new faculty appointments, contract renewals, and reappointments. Coordinate with schools to ensure timely submission of appointment/reappointment documentation and compliance with University policies. Maintain accurate records of faculty appointments and contract terms across all CoE schools.
• Faculty Performance Appraisal Oversee the annual faculty appraisal exercise across the College and CoE Schools to ensure adherence to timelines and processes. Coordinate with schools' FAs and HRBPs to compile and track appraisal submissions. Prepare reports on appraisal outcomes for College leadership review. Support the implementation of performance management initiatives.
• Faculty Development and Culture Assist in organising faculty development programmes, workshops, and engagement activities. Support initiatives to enhance faculty experience and foster a positive academic culture. Coordinate with schools on onboarding programmes for new faculty members. Facilitate communication of faculty-related policies and resources.
• Faculty Promotion and Tenure Coordinate the promotion and tenure review processes across CoE schools. Work with school FAs to ensure complete and timely submission of promotion dossiers. Maintain documentation and tracking systems for promotion cases. Support the preparation of materials for College committees' review.
• Strategic Support and Process Improvement Contribute to the review and streamlining of faculty-related processes to enhance efficiency. Prepare presentations, reports, and briefing materials for College committees and leadership. Maintain comprehensive databases and management information systems for faculty affairs. Support ad-hoc projects and initiatives related to faculty matters at the College level.

Qualifications and Requirements

Education and Experience

A recognised university degree, preferably in engineering, business management, or a related field. At least 3-5 years of relevant experience in human resources, faculty academic administration, or related fields. Experience with faculty affairs is highly advantageous.

Skills and Competencies

• Strong organisational and project management skills with the ability to manage multiple priorities.
• Excellent interpersonal and communication skills to work effectively with diverse stakeholders, including faculty, administrators, and senior leadership.
• High attention to detail and commitment to accuracy in documentation and processes.
• Proficiency in Microsoft Office Suite, M365 productivity tools, data analysis, and database management.
• Analytical mindset with the ability to prepare clear reports and presentations.
• Ability to handle sensitive and confidential information with discretion.
• Self-motivated with the ability to work independently and collaboratively in a team.

Personal Attributes

• Proactive problem-solver with strong service orientation.
• Adaptable and resilient in a fast-paced academic environment.
• Strong work ethic with commitment to excellence.
• Cultural sensitivity and ability to work in an 'international' environment.

Note: We recognise that not every candidate will fulfil every qualification listed. If you believe you have the relevant experience, transferable skills, and motivation to succeed in this role, we encourage you to apply.

Why Join Us

NTU College of Engineering is consistently ranked among the world's top engineering colleges. You will work at the strategic heart of the College, supporting critical decisions that impact faculty recruitment, development, and excellence across our diverse engineering disciplines. This role offers a unique opportunity to collaborate with distinguished academic leaders, engage with international faculty talent, and contribute to innovative initiatives that enhance faculty experience and organisational excellence. With exposure to high-level strategic planning and direct involvement in processes that shape the academic community, you'll develop specialised expertise in faculty affairs within one of Singapore's premier universities.

Hiring Institution

NTU A research-intensive public university, Nanyang Technological University, Singapore (NTU Singapore) has 33,000 undergraduate and postgraduate students in the Engineering, Business, Science, Humanities, Arts, & Social Sciences, and Graduate colleges. It also has a medical school, the Lee Kong Chian School of Medicine, established jointly with Imperial College London. NTU is also home to world-class autonomous institutes - the National Institute of Education, S Rajaratnam School of International Studies, Earth Observatory of Singapore, and Singapore Centre for Environmental Life Sciences Engineering - and various leading research centres such as the Nanyang Environment & Water Research Institute (NEWRI) and Energy Research Institute @ NTU (ERI@N). Ranked amongst the world's top universities by QS, NTU has also been named the world's top young university for the past seven years. The University's main campus is frequently listed among the Top 15 most beautiful university campuses in the world and has 57 Green Mark-certified (equivalent to LEED-certified) buildings, of which 95% are certified Green Mark Platinum. Apart from its main campus, NTU also has a campus in Novena, Singapore's healthcare district. Under the NTU Smart Campus vision, the University harnesses the power of digital technology and tech-enabled solutions to support better learning and living experiences, the discovery of new knowledge, and the sustainability of resources.

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